Executive Operations Coordinator (Maternity Leave Coverage)

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  "active_status": "active"
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  "location": {
    "raw": "White Rock, British Columbia, V4N 4N2, Canada",
    "city": "White Rock",
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    "country": "Canada",
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    "confidence": 0.95
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  "list_job": {
    "id": "358",
    "isRemote": null,
    "location": {
      "city": "White Rock",
      "state": "British Columbia"
    },
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    "jobOpeningName": "Executive Operations Coordinator (Maternity Leave Coverage)",
    "departmentLabel": "Operations & Customer Success",
    "employmentStatusLabel": "Maternity Leave"
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  "detail_job_opening": {
    "location": {
      "city": "White Rock",
      "state": "British Columbia",
      "postalCode": "V4N 4N2",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-06-20",
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    "description": "<p><span style=\"font-weight: bold\">About Monark</span></p>\n<p>At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments – all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">The Opportunity</span></p>\n<p>We’re seeking a highly organized, strategically minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO). This role is a unique blend of executive support, operations coordination, and project management, providing critical oversight across cross-functional initiatives while ensuring the COO’s office operates efficiently.</p>\n<p>This position is being offered as an 18-month maternity leave coverage. Depending on business needs and performance, there may be opportunities for continued growth within the company beyond the initial term.</p>\n<p>The successful candidate will act as a central coordination point across teams, helping drive operational alignment, manage key initiatives, and ensure effective communication across the organization.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">What You’ll Do</span></p>\n<p><span style=\"font-weight: bold\">Operations &amp; Project Coordination</span></p>\n<ul>\n<li>Coordinate and track cross-functional operational initiatives led by the COO.</li>\n<li>Maintain visibility across multiple workstreams to ensure projects remain aligned with strategic priorities.</li>\n<li>Monitor timelines, deliverables, and dependencies across departments,</li>\n<li>Identify potential operational risks or roadblocks and escalate proactively.</li>\n<li>Support leadership in tracking progress on operational priorities and key initiatives.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Executive Office Management</span></p>\n<ul>\n<li>Manage complex calendars, scheduling priorities, and meeting logistics for the COO.</li>\n<li>Coordinate internal and external meetings with partners, leadership, and cross-functional teams.</li>\n<li>Prepare agendas, track action items, and ensure follow-ups are completed.</li>\n<li>Act as a trusted liaison between the COO and internal teams, external partners, and shareholders.</li>\n<li>Handle sensitive and confidential information with professionalism and discretion.</li>\n</ul>\n<p><span style=\"font-weight: bold\">Cross-Functional Coordination</span></p>\n<ul>\n<li>Facilitate meetings across multiple teams including Operations, Finance, Procurement, Product Support, and Marketing.</li>\n<li>Coordinate communication between departments to ensure alignment on operational priorities.</li>\n<li>Track key updates across teams and maintain clear documentation of discussions, decision, and action items.</li>\n<li>Support the onboarding and coordination of new partners or operational initiatives as needed.</li>\n</ul>\n<p><span style=\"font-weight: bold\">Operational Reporting &amp; Insights</span></p>\n<ul>\n<li>Assist with compiling operational updates and insights for leadership.</li>\n<li>Support the creation of executive summaries, reports, and presentations.</li>\n<li>Organize data and insights to help leadership track performance and operational progress.</li>\n</ul>\n<p><span style=\"font-weight: bold\">Process Improvement &amp; Documentation</span></p>\n<ul>\n<li>Document operational workflows, processes, and key internal procedures,</li>\n<li>Support initiatives that improve efficiency across operations and executive workflows.</li>\n<li>Help evaluate tools and systems that enhance productivity, collaboration, and reporting.</li>\n</ul>\n<p><span style=\"font-weight: bold\">Tools &amp; Systems</span></p>\n<ul>\n<li>Maintain project tracking systems and task management tools used across operations.</li>\n<li>Support leadership in implementing productivity and workflow tools where appropriate.</li>\n<li>Assist in organizing operational information and documentation for accessibility across teams.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">What You Bring</span></p>\n<ul>\n<li>3+ years supporting senior executives in a fast-paced, multi-functional environment.</li>\n<li>Experience coordinating operational initiatives or cross-functional projects.</li>\n<li>Exceptional organizational and time management skills.</li>\n<li>Strong communication and stakeholder management abilities.</li>\n<li>High level of professionalism, discretion, and sound judgment.</li>\n<li>Advanced proficiency with productivity tools and project management platforms.</li>\n<li>Ability to manage multiple priorities while maintaining attention to detail.</li>\n<li>A proactive mindset – you anticipate needs, identify opportunities for improvement, and take initiative</li>\n</ul>",
    "compensation": "$60,000",
    "departmentId": "18513",
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    "jobOpeningName": "Executive Operations Coordinator (Maternity Leave Coverage)",
    "departmentLabel": "Operations & Customer Success",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://monark.bamboohr.com/careers/358",
    "employmentStatusLabel": "Maternity Leave"
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