Purchasing Representative

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    "requisitionDescription": "<div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.28.20/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://static.workforcenow.adp.com/mas/mdf-components/24.28.20/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><p id=\"isPasted\"><strong>Purpose of Job</strong></p><p>The purpose of this position is to provide administrative and clerical assistance in the purchasing of goods and services on behalf of the GLC.</p><p><strong>Essential Duties and Responsibilities</strong></p><p><strong>The following duties are normal for this job. &nbsp;These are not to be construed as exclusive or all-inclusive. &nbsp;Other duties may be required and assigned.</strong></p><p>Performs general administrative office functions as needed including, but not limited to: answering the phone, taking and distributing messages, stamping, sorting and distributing mail and making copies, creating department spreadsheets, product research on current and upcoming purchases, etc.</p><p>Maintains accurate, orderly and efficient files of correspondence, bids, purchase orders, etc.</p><p>Maintains Microsoft Access database of vendors, purchase requisitions, purchase and blanket purchase orders.</p><p>Maintains Microsoft Excel database of all orders and purchases for previous and current fiscal year.</p><p>Provides assistance, instructions and information to GLC departments, vendors and prospective vendors on GLC purchasing policies and procedures.</p><p>Assist with processing GLC Requests for Quotation (RFQ&rsquo;s), Request for Information (RFI&rsquo;s) and Request for Proposal (RFP<strong>&rsquo;s</strong>) to vendors and qualified interested businesses.</p><p>Tracks and controls purchase requisitions and purchase order shipment(s) between the GLC mail center and vendors to ensure expeditious processing and procurement of the required goods and services.</p><p>Provides timely assistance and appropriate information to all GLC departments to meet purchasing and budgetary needs.</p><p>Responds to questions, complaints and requests for information by telephone, in person or by mail from citizens, employees, etc.</p><p>Prepares, maintains and updates files and logs following prescribed procedures.</p><p>Request and maintain E-verify documentation for all service providers with contracts $2,500.00 and over.</p><p>Facilitate in the disposal of corporate assets including completion of Asset Disposal forms.</p><p>Assist with providing procurement metrics for management review.</p><p>Work with GLC Cash Manager and Accounts Payable with setting up ACH/EFT payees.</p><p><strong>Minimum Training and Experience Required to Perform Essential Job Functions</strong></p><p>High school diploma (or GED) required, Associate or Bachelor&rsquo;s degree in Accounting, Business Administration or related field preferred. &nbsp;A minimum of two (2) years of purchasing/procurement experience and working knowledge of Microsoft Office (Word and Excel) is required. &nbsp;Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job may be substituted for required years of experience. &nbsp;</p></div></div>\n",
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