Director of Finance and Administration

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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Position: </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Director of Finance and Office Administration</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Reports To: </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Executive Pastor of Operations</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Objective:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"><br></span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">The Director of Finance and Administration provides leadership and oversight for the financial stewardship, administrative systems, and human resources functions of Community of Faith. This role ensures that financial processes, compliance requirements, employment practices, insurance programs, and administrative policies operate effectively and support the mission and operational health of the organization.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Responsibilities:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">The Director of Finance and Administration supports the operational strength of Community of Faith by overseeing financial reporting, budgeting systems, compliance practices, employment policies, benefits administration, insurance coordination, and administrative infrastructure. This role works closely with leadership, external service providers, legal counsel, payroll partners, and internal support staff to ensure systems remain accurate, compliant, and aligned with ministry priorities. While this position is supported by internal and external resources, responsibility for the effectiveness and integrity of these functions ultimately resides with this role.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Responsibilities include but are not limited to:</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Finance Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Provide leadership and oversight of the church’s financial planning processes in coordination with the Executive Pastor and leadership team</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure accurate and timely financial reporting for leadership decision-making</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee weekly financial status reporting, including regular contributions and ministry partnership commitments</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain oversight of departmental budgeting processes and support ministry leaders in budget development and monitoring</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee relationships with the contracted finance services provider and ensure appropriate review of spending, reporting, and audit preparation</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure payroll systems and benefits-related financial processes operate accurately and effectively in coordination with payroll partners</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain oversight of benefit program administration including medical, dental, retirement, disability, and related personnel programs</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee preparation and coordination of year-end payroll documentation including W-2 and 1095-C reporting</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain oversight of Workers’ Compensation reporting and annual audit preparation</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Develop and oversee systems that strengthen contributor follow-up, retention, and engagement</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain awareness of trends, best practices, regulatory changes, and technologies affecting nonprofit financial administration</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure appropriate coordination with legal counsel when needed to support financial compliance and organizational protection</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Administration Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Provide leadership oversight of human resources systems, policies, and employment practices across the organization</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure HR processes remain compliant with employment law and aligned with best practices through coordination with internal support staff and external partners</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee recruitment, onboarding, and employee transition processes to ensure consistency and effectiveness</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain oversight of employee handbook updates and organizational policy development in coordination with leadership</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support leadership in employee relations processes including written coachings and documentation practices</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain oversight of insurance programs including liability and vehicle coverage and ensure compliance requirements are met</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Coordinate with legal counsel regarding employment documentation, agreements, and organizational protections</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee preparation and maintenance of employee records and separation documentation processes</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure administrative systems supporting payroll access, benefits coordination, and employee services function effectively for staff</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain awareness of trends, regulatory changes, and best practices affecting HR and nonprofit administration</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Provide administrative leadership support to ministry teams by ensuring systems and processes operate efficiently and consistently</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Perform other duties as assigned by Community of Faith leadership</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Qualifications</span><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">A consistent walk with the Lord</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">A baptized believer in Jesus Christ</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support the mission and vision of COF, the pastors, and the staff internally and externally</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong relational and interpersonal skills with the ability to handle sensitive situations with confidentiality, poise, and tact</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability to take initiative within the scope of job duties</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Capacity to work well with others in a team environment</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Capability to work well under pressure and against deadlines</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability to be respectful and discerning regarding confidentiality and privacy</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Flexibility, focus, and a strong work ethic</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Self-motivated</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Demonstrated ability to work closely with and lead others</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Driven to continually improve job functions and not satisfied with the status quo</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong organizational skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">An evangelistic heart</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability to multitask</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Education and Experience:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Bachelor’s degree in Finance, Business Management, or a related field required</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">5–10 years of experience overseeing finance and administrative functions </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Prior leadership responsibility within finance, HR, operations, or administration strongly preferred</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Demonstrated expertise in employment law compliance, organizational policy development, and financial reporting</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Experience working with outsourced accounting, payroll, and HR service providers preferred</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Experience in nonprofit or church financial environments required</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Details:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Workdays and hours are Monday - Thursday, 9:00am to 4:00pm and Sunday, 8:00am to 1:00pm. Participation in all hands-on deck (AHOD) events.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Benefits:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">As defined in the COF handbook</span></li>\n</ul>",
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