Administrative Specialist

{
  "content_hash": "97f9a035c99c9e575c4e6d6493a1db60d26e635a37dc605073579d198547f0f5",
  "source_hash": "5d05cf9b760a757962262c9650c52ea65fbdc415b0afc4b73073794f21d8cc46",
  "last_changed_at": "2026-05-30T05:48:40.399Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Portland, Oregon, 97217, United States",
    "city": "Portland",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:01:59.265Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Portland, Oregon, 97217, United States",
      "city": "Portland",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": "on_site",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "110",
    "isRemote": null,
    "location": {
      "city": "Portland",
      "state": "Oregon"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18558",
    "locationType": "0",
    "jobOpeningName": "Administrative Specialist",
    "departmentLabel": "Administrative Department",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Portland",
      "state": "Oregon",
      "postalCode": "97217",
      "addressCountry": "United States"
    },
    "datePosted": "2025-02-26",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><strong>AutoBidMaster </strong>is a fast-growing online marketplace in the unique segment of the automotive industry — used &amp; salvaged vehicle auctions. For over 15 years, we have been successfully providing our US and global customers with access to online vehicle auctions and efficiently delivering their vehicles to every major port in the world. We are a passionate and dedicated team composed of 100+ employees worldwide, committed to making AutoBidMaster the greatest place to buy and ship salvaged vehicles while making the industry transparent, innovative &amp; fun.</p>\n<p> </p>\n<p>We are looking for a responsible <strong>Administrative Specialist</strong> to perform a variety of administrative and clerical tasks. Duties of the Administrative Officer include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p>\n<p> </p>\n<p><strong>Responsibilities will include, but not limited to:</strong></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Assist the Executive Director with licensing projects, renewals, and submissions.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Process state dealer license renewals and ensure compliance.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Manage insurance, bond, and bid card renewals as needed.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Maintain and update the state licensing spreadsheet.</span></p>\n<p><span style=\"font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Process renewals for all state tax, resale, and county licenses.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Prepare, sign, and submit necessary forms and documentation.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Organize and maintain filing systems, ensuring timely updates for registrations and licenses.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Organize incoming mail, scan, and forward it to the appropriate department.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Coordinate special events, team-building activities, and catering services.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Welcome visitors and oversee onsite vendors.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Support office staff with supply orders, IT coordination, and general administrative tasks.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Provide executive support to leadership as directed.</span></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span style=\"color: #4b4b4b;\">Handle ad-hoc projects and assignments based on business needs.</span></p>\n<p><span style=\"color: #4b4b4b;\"> </span></p>\n<p><strong><span style=\"color: black;\">Knowledge, Skills, and Abilities:</span></strong></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Ability to manage multiple projects simultaneously while meeting deadlines and maintaining focus.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Strong independent work ethic, with the ability to collaborate effectively in a team environment.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Adaptability to fast-paced, high-demand settings with strong problem-solving skills.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Professional demeanor when interacting with colleagues, vendors, and external partners.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Exceptional customer service skills, demonstrating empathy, patience, and professionalism.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Reliable, punctual, and highly efficient with a strong sense of accountability.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Proficient in Office 365, Adobe, Gmail, Google Docs, Google Sheets, and Calendar.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Resourceful in internet research and online procurement.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Comfortable using iPhone or Android devices, including apps, messaging, and camera functions.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Highly organized, detail-oriented, and capable of prioritizing tasks effectively.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Strong written and verbal communication skills in English.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Proactive in identifying and resolving challenges efficiently.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Ability to perform hands-on administrative tasks and provide logistical support as needed.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Experience in streamlining and implementing operational processes to improve efficiency.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Proven experience supporting high-level executives with discretion and efficiency.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Consistent track record of exceeding expectations and demonstrating initiative.</span><br></p>\n<p><span style=\"color: #4b4b4b; font-family: Symbol;\"><span>·       </span></span><span>Committed to long-term growth and development within the role.</span><br></p>\n<p><span> </span></p>\n<p><strong>Benefits:</strong></p>\n<ul>\n<li>401(k)</li>\n<li>Health insurance</li>\n<li>Paid time off</li>\n<li>Professional development assistance</li>\n<li>Vision insurance</li>\n<li>Bonus Pay</li>\n</ul>\n<p> </p>\n<p><strong>Schedule:</strong></p>\n<ul>\n<li>8-hour shift</li>\n<li>Monday to Friday</li>\n</ul>\n<p> </p>",
    "compensation": "DOE",
    "departmentId": "18558",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Administrative Specialist",
    "departmentLabel": "Administrative Department",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://autobidmaster.bamboohr.com/careers/110",
    "employmentStatusLabel": "Full-Time"
  }
}