Supply Chain Assistant

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    "ExternalPostedStartDate": "2026-06-22T14:11:48+00:00",
    "ExternalQualificationsStr": "<p>EDUCATION</p><ul><li>University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or</li><li>High school diploma with five years of relevant professional experience</li><li>Certification in Procurement, Logistics or Supply Chain Management is an advantage</li></ul><p>EXPERIENCE</p><p>• Experience in procurement and logistics and working with vendors and service providers;<br>• Experience with asset management process;<br>• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage<br>• Experience working in an international organisation an advantage.</p><p>SKILLS</p><p>• High level of computer literacy<br>• Knowledge of ORACLE is highly desirable<br>• Ability to work with national and international institutions;<br>• Ability to prepare clear and concise report;<br>• Excellent communication and negotiation skills</p>",
    "InternalQualificationsStr": "<p>EDUCATION</p><ul><li>University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or</li><li>High school diploma with five years of relevant professional experience</li><li>Certification in Procurement, Logistics or Supply Chain Management is an advantage</li></ul><p>EXPERIENCE</p><p>• Experience in procurement and logistics and working with vendors and service providers;<br>• Experience with asset management process;<br>• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage<br>• Experience working in an international organisation an advantage.</p><p>SKILLS</p><p>• High level of computer literacy<br>• Knowledge of ORACLE is highly desirable<br>• Ability to work with national and international institutions;<br>• Ability to prepare clear and concise report;<br>• Excellent communication and negotiation skills</p>",
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    "ExternalResponsibilitiesStr": "<p>Procurement<br>1. Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.<br>2. Assist supervisors in more complex, higher-value purchases.<br>3. Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.<br>4. Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.<br>5. Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.<br>6. Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.<br>7. Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyse information from the system and prepare periodic reports highlighting issues that require attention.<br>8. Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.<br>9. Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.<br>10. Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures.<br>Logistics<br>11. Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.<br>12. Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of vehicle logbooks, and coordination of vehicle maintenance.<br>General<br>13. Provide training and guidance to new/junior staff in the unit.<br>14. Perform other duties as may be assigned.</p>",
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