Administrative Assistant

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    "city": "Sun City Center",
    "region": "FL",
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    "description": "<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><strong><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">COMPANY OVERVIEW:</span></span></strong><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> <strong><em>Together We Soar!</em></strong></span></span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Vesta Property Services has been in the industry for more than 25 years and holds over</span></span> <span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces. </span></span></span></span></p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!</span></span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><strong><span style=\"font-family:Arial, sans-serif;\">JOB SUMMARY: </span></strong><strong><em><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Your Flight Plan!</span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. <span style=\"background-color:#FFFFFF;\">In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.</span></span></span></span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:12pt;\"><span style=\"font-family:'Times New Roman', serif;\"><strong><span style=\"font-family:Arial, sans-serif;\">RESPONSIBILITIES AND DUTIES</span></strong><span style=\"font-family:Arial, sans-serif;\">:</span><strong><em><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> Ready to Fly!</span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<ul>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  </span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Performs desktop publishing. Creates and develops visual presentations.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. </span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Organizes and prioritizes large volumes of information and calls.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. </span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Responds to regularly occurring requests for information.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">This position has no supervisory responsibilities.</span></span></span></span></li>\n</ul>\n\n<p style=\"margin-left:48px;\"> </p>\n\n<p style=\"text-align:justify;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">REQUIRED EXPERIENCE AND QUALIFICATIONS</span></span></strong><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">: </span></span><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">The Wingspan Needed!</span></span></span></em></strong></span></span></p>\n\n<p style=\"text-align:justify;\"> </p>\n\n<ul>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Cambria, serif;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial, sans-serif;\">High school diploma.</span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Cambria, serif;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial, sans-serif;\">Prior administrative experience.</span></span></span></span></li>\n\t<li style=\"text-align:justify;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Occasional travel may be required</span></span></span></span></li>\n</ul>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">PHYSICAL DEMANDS AND WORK ENVIRONMENT:</span></span></strong><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"> Our Nest is your Nest!</span></span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<ul>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">This is a largely sedentary role </span></span><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.</span></span></span></span></li>\n\t<li><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">Ability to lift up to 15 lbs</span></span></span></span></li>\n</ul>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\">BENEFITS: </span></span></strong><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">The Perks of Eagle Pride!</span></span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. </span></span></span></span></span></p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!</span></span></span></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">AAP/EEO Statement</span></span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.</span></span></span></em></span></span></p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></span></span></em></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">DRUG FREE WORKPLACE</span></span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.</span></span></span></em></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><strong><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">OTHER DUTIES MAY BE ASSIGNED</span></span></span></em></strong></span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Aptos, sans-serif;\"><em><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\">The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. </span></span></span></em></span></span></p>",
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Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.\\n\\n \\n\\nRESPONSIBILITIES AND DUTIES: Ready to Fly!\\n\\n \\n\\n\\n\\tSchedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  \\n\\tPerforms desktop publishing. Creates and develops visual presentations.\\n\\tEstablishes, develops, maintains and updates filing system. Retrieves information from files when needed. \\n\\tOrganizes and prioritizes large volumes of information and calls.\\n\\tSorts and distributes mail. 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We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. \\n\\nIn Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!\\n\\n \\n\\nAAP/EEO Statement\\n\\n \\n\\nWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.\\n\\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\\n\\n \\n\\nDRUG FREE WORKPLACE\\n\\n \\n\\nIn compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.\\n\\n \\n\\nOTHER DUTIES MAY BE ASSIGNED\\n\\n \\n\\nThe above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Qualifications\",\"responsibilities\":\"COMPANY OVERVIEW: Together We Soar!\\n\\n \\n\\nVesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces. \\n\\nOur Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!\\n\\n \\n\\nJOB SUMMARY: Your Flight Plan!\\n\\n \\n\\nThe Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.\\n\\n \\n\\nRESPONSIBILITIES AND DUTIES: Ready to Fly!\\n\\n \\n\\n\\n\\tSchedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  \\n\\tPerforms desktop publishing. Creates and develops visual presentations.\\n\\tEstablishes, develops, maintains and updates filing system. Retrieves information from files when needed. \\n\\tOrganizes and prioritizes large volumes of information and calls.\\n\\tSorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. \\n\\tResponds to regularly occurring requests for information.\\n\\tAnswers phones and takes messages or fields/answers all routine and non-routine questions. 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