Executive Assistant

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  "source_hash": "e13790ccfb21a0aeef1b692cb0c9bc4144cd3a9d8d35cb790d6ccccb7a34cb0f",
  "last_changed_at": "2026-05-30T05:40:03.767Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Scottsdale, Arizona, United States",
    "city": "Scottsdale",
    "region": "AZ",
    "country": "United States",
    "is_remote": true,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-19T10:05:42.189Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Scottsdale, Arizona, United States",
      "city": "Scottsdale",
      "region": "AZ",
      "country": "United States",
      "is_remote": true,
      "confidence": 0.8
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": "remote",
  "salary_period": null,
  "workplace_type": "remote",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "151",
    "isRemote": null,
    "location": {
      "city": null,
      "state": null
    },
    "atsLocation": {
      "city": "Scottsdale",
      "state": "Arizona",
      "country": "United States",
      "province": null
    },
    "departmentId": "18588",
    "locationType": "1",
    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "Development",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": null,
      "state": null,
      "postalCode": null,
      "addressCountry": null
    },
    "datePosted": "2026-05-15",
    "atsLocation": {
      "city": "Scottsdale",
      "state": "Arizona",
      "country": "United States",
      "countryId": "1"
    },
    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Mission Statement: </span>To improve the quality of life for the Haitian people, particularly women and children.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Vision: </span>Our vision for Haiti:  Joyful children, healthy families, thriving communities, and the resources to make it so.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Brief Organizational Summary: </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Hope for Haiti is an innovative and creative international development organization that has been working in Haiti for over 35 years. The organization partners with private donors to create community-based sustainable change through a grassroots and strategic holistic approach.  Hope for Haiti is an action-oriented and fast-paced organization that believes in partnership solutions to poverty alleviation. Hope for Haiti’s vision for the future is one of the strategic growth in creating healthy, sustainable communities. Hope for Haiti has a distinguished and well-established Board of Directors that provides the organization with strong governance, oversight, and strategic direction. Building upon the organization’s proven track record of success, Hope for Haiti stays true to its mission and founding principles while offering a dynamic and supportive work environment. For more information about Hope for Haiti, please visit<a href=\"http://www.hopeforhaiti.com/\" target=\"_blank\" rel=\"noopener noreferrer\"><br></a><a href=\"https://www.hopeforhaiti.com\" target=\"_blank\" rel=\"noopener noreferrer\">www.hopeforhaiti.com</a>.</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">This is a remote position requiring candidates to be based in the Scottsdale, Arizona area for occasional in-person meetings and events. Please note that relocation support is not available, so only local candidates will be considered.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">ESSENTIAL DUTIES AND TASKS</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Executive Calendar Management</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Coordinate and manage calendars for C-Suite executives, with a strong emphasis on donor meetings and external stakeholder engagements</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Prioritize scheduling needs and resolve conflicts proactively</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Prepare executives for meetings with relevant materials and briefings</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Board Meeting Coordination</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Schedule and coordinate board and committee meetings, including managing invitations, RSVPs, and materials distribution</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Arrange meeting logistics such as room setup, virtual access, and technology needs</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Coordinate catering for board meetings and ensure a professional, seamless experience</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Assist with preparation and distribution of board materials and follow-up items</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Event Logistics, Coordination, and Donor Relations (Arizona Focus)</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Plan, coordinate, and execute logistics for events and meetings in Arizona</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Build relationship with donors and event attendees</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Liaise with venues, vendors, and internal stakeholders to ensure seamless event delivery</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Manage travel arrangements, accommodations, and on-site coordination as needed</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Lead procurement for silent auction</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Expense Reporting</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Prepare and submit accurate, timely expense reports for the CEO</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ensure compliance with organizational policies and maintain proper documentation</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Track and reconcile expenses, flagging discrepancies as needed</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Administrative Support</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Assist with meeting preparation, including agendas, materials, and follow-ups</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Handle sensitive information with a high level of confidentiality</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support special projects and ad hoc administrative tasks as assigned</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">May require occasional travel to Florida and Connecticut and flexibility to support events outside of standard business hours </span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">EDUCATION/EXPERIENCE</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong organizational and time management skills with exceptional attention to detail</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to manage multiple priorities in a fast-paced environment</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">High level of discretion and professionalism</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and expense management systems</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience coordinating events and managing travel logistics preferred</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">PERSONAL CHARACTERISTICS THAT ALIGN WITH CORE VALUES</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Resiliency</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to respond appropriately and sensitively to cultural differences as they arise among the organization’s service population</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to learn quickly, take the initiative, and report on results</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Flexible, adaptable, patient, and accepting of the fact that Hope for Haiti and its activities are constantly evolving in line with its resources and goals</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to adapt to and make level-headed decisions in stressful situations</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">High energy and strong physical condition, including but not limited to the ability to hike distances over 5 kilometers and lift at least 30 lbs. over the shoulders</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Empowerment</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to conduct and participate in staff meetings and strategic planning professionals and to represent Hope for Haiti’s mission to team members and colleagues</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Have a sense of initiative, responsibility, and creativity</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong proficiency in problem-solving</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Accountability</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Attention to detail and punctuality in executing the responsibilities assigned to you</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Excellent organizational skills and ability to prioritize assigned tasks.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Personal commitment to the mission and vision of Hope for Haiti and a desire to help the most vulnerable population</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Maintains the highest level of confidentiality with sensitive information </span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Collaboration</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to effectively work and communicate with a team</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to resolve interpersonal conflict while preserving a team-oriented outlook </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to communicate easily with team members</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Commitment to Hope for Haiti’s Organizational Norms</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Hope</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">A shared belief that there is always a pathway to improvement despite the challenges that lie ahead. </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Positive outlook and ability to work through difficult situations knowing that it’s possible to achieve desired outcomes. </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Commitment to Hope for Haiti’s Code of Conduct and Safeguarding Policies</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">COMPENSATION &amp; BENEFITS</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Generous benefits package including medical, dental, vision, 401K match, life insurance, paid time off, etc. Compensation is based on Hope for Haiti’s Compensation Scale.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">APPLICATION PROCESS </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Hope for Haiti is currently accepting applications. Interested candidates should submit a resume and a cover letter listing at least 3 references with a phone number and email, and salary requirements in English. Applications are due by June 1, 2026 or until a qualified candidate is selected.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">For candidates who move forward in the process, the steps of the process include: </span></p>\n<ol>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Written application with questions and resume </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Phone call screen with People and Talent </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Videocall interview with Hiring Manager</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Reference check </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Offer </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Background Check </span></li>\n</ol>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Hope for Haiti is an Equal Opportunity Employer - Hope for Haiti considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">PROTECTION ACKNOWLEDGMENT</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">HFH prohibits all forms of abuse and exploitation towards children and vulnerable adults. As a professional candidate, you commit to adhering to the organization’s policy on protection, rights and dignity of children and vulnerable adults and to safeguard them from abuse and exploitation as defined in HFH's Safeguarding Policy.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Our safeguarding measures include:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Mandatory safeguarding training for all employees and partners.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Mandatory self-disclosure during recruitment process</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Accessible and confidential reporting channels for any concerns or incidents, ensuring prompt and thorough investigations.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Regular reviews of our safeguarding policies to ensure they meet the highest standards.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">By applying for this position, you acknowledge and agree to our safeguarding policies and practices. </span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Thank you for your interest in Hope for Haiti!</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">To learn more about us, please visit www.hopeforhaiti.com</span></p>",
    "compensation": "$50,000",
    "departmentId": "18588",
    "locationType": "1",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "Development",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://hopeforhaiti.bamboohr.com/careers/151",
    "employmentStatusLabel": "Full-Time"
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}