Senior Administrative Professional

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    "url": "https://careers-odysseyconsult.icims.com/jobs/7930/senior-administrative-professional/job",
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    "title": "Senior Administrative Professional",
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    "datePosted": "2024-06-04T14:11:47.513Z",
    "description": "<h2>Position Summary</h2>\n<p><strong>Odyssey</strong> has an exciting opportunity for an experienced <strong>Senior Administrative Professional</strong> supporting the Air Force Life Cycle Management Center Armament Directorate Disruptive Futures Division (AFLCMC/EBZ).</p>\n<p>In this role, you will prepare reports, papers, correspondence, and briefings while providing administrative and office management support to leadership.</p>\n<p> </p>\n<h2>Responsibilities</h2>\n<p>Duties include, but not limited to: </p>\n<ul>\n <li><p>Prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates</p></li>\n <li><p>Prepare correspondence IAW AFMAN 33-326</p></li>\n <li><p>Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership’s behalf</p></li>\n <li><p>Maintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changes</p></li>\n <li><p>Organize and coordinate meetings and conferences, including those involving staff from outside organizations</p></li>\n <li><p>Collaborate with other organizations within leadership’s span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is needed</p></li>\n <li><p>Answer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitors</p></li>\n <li><p>Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual</p></li>\n <li><p>Assist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization level</p></li>\n <li><p>Provide inputs and recommendations regarding administrative and office management processes and procedures</p></li>\n <li><p>Assist with preparation and updates to program office file management documents; maintain comprehensive and accurate records</p></li>\n <li><p>Prepare agendas, reports, and briefings for staff meetings</p></li>\n <li><p>Assist with organizational workflows</p></li>\n <li><p>Perform timekeeper duties (e.g., ATAAPS)</p></li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Citizenship: Must be a US citizen</strong></p>\n<p> </p>\n<p><em><strong>Minimum Required Qualifications</strong></em></p>\n<p><strong>Clearance</strong><strong>: </strong>Must have and be able to maintain an Active Secret clearance</p>\n<p><strong>Education: </strong>Bachelor’s + 10 years Relevant Experience; OR Associate’s + 15 years Relevant Experience; OR Master’s + 7 years Relevant Experience</p>\n<p> </p>\n<p><em><strong>Preferred Qualifications</strong></em></p>\n<p> </p>\n<p>Additionally, the preferred candidate will have experience with the following:</p>\n<ul>\n <li><p>Reports, papers, and briefings preparation (DAFH 33-337 / AFMC templates)</p></li>\n <li><p>Correspondence preparation (AFMAN 33-326)</p></li>\n <li><p>Writing/editing emails, drafting memos, and leadership communications support</p></li>\n <li><p>Calendar and conference room scheduling</p></li>\n <li><p>Meeting and conference coordination (including external organizations)</p></li>\n <li><p>Telephone coverage, routing, and routine query response</p></li>\n <li><p>DTS travel clerk support</p></li>\n <li><p>Action item / suspense tracking and monitoring</p></li>\n <li><p>File management document updates and records maintenance</p></li>\n <li><p>Staff meeting agendas, reports, and briefings</p></li>\n <li><p>Workflow support</p></li>\n <li><p>Timekeeping (ATAAPS)</p></li>\n</ul>\n<p><strong>Interpersonal Skills</strong></p>\n<ul>\n <li><p>Strong written communication and editing skills</p></li>\n <li><p>Strong organizational skills supporting multiple priorities</p></li>\n <li><p>Ability to collaborate across organizations to support leadership requirements</p></li>\n</ul>\n<p><em><strong>Additional Information</strong></em></p>\n<p><strong>Location: </strong>Eglin AFB, FL</p>\n<p><strong>Travel: </strong>Travel may be required per the customer's discretion</p>\n<p><strong>Onsite</strong></p>\n<p> </p>\n<p>#LI-MB1</p>\n<h2>Company Overview</h2>\n<p><strong>Odyssey </strong>is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.</p>\n<p> </p>\n<p>Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.</p>\n<p> </p>\n<p><em><strong>Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</strong></em></p>",
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    "responsibilities": "Duties include, but not limited to: \r\n- \r\nPrepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates\r\n\r\n- \r\nPrepare correspondence IAW AFMAN 33-326\r\n\r\n- \r\nProvide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership’s behalf\r\n\r\n- \r\nMaintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changes\r\n\r\n- \r\nOrganize and coordinate meetings and conferences, including those involving staff from outside organizations\r\n\r\n- \r\nCollaborate with other organizations within leadership’s span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is needed\r\n\r\n- \r\nAnswer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitors\r\n\r\n- \r\nServe as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual\r\n\r\n- \r\nAssist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization level\r\n\r\n- \r\nProvide inputs and recommendations regarding administrative and office management processes and procedures\r\n\r\n- \r\nAssist with preparation and updates to program office file management documents; maintain comprehensive and accurate records\r\n\r\n- \r\nPrepare agendas, reports, and briefings for staff meetings\r\n\r\n- \r\nAssist with organizational workflows\r\n\r\n- \r\nPerform timekeeper duties (e.g., ATAAPS)",
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      "name": "Odyssey Systems Consulting Group, Ltd.",
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