Automation Intern

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    "url": "https://careers-usu.icims.com/jobs/10289/automation-intern/job",
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    "title": "Automation Intern",
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    "datePosted": "2026-04-30T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>At Create Better Health Hub, our mission is to strengthen food and nutrition security systems and empower Utahns at every stage of life to make healthier choices. We accomplish this by building strong networks, advancing community-centered research, expanding the nutrition workforce, delivering evidence-based education, sharing impactful stories, and supporting sustainable community solutions.</p>\n<p> </p>\n<p>We are seeking a qualified individual for an 8-week internship (20 hours per week) starting as early as May 18, 2026, to automate Microsoft workflows across the Create Better Health Hub.</p>\n<p> </p>\n<p>This role is ideal for someone who enjoys building systems, improving efficiency, and creating solutions that have immediate, real-world impact across a statewide program. Applicants should be prepared to share examples of workflows, automations, or systems they have built or contributed to (screenshots, descriptions, or brief demonstrations welcome).</p>\n<h2>Responsibilities</h2>\n<p><strong>Workflow Assessment & Process Mapping</strong> </p>\n<ul>\n <li>Identify and document existing administrative, programmatic, and communication workflows across the team </li>\n <li>Analyze current processes to identify inefficiencies, redundancies, and opportunities for automation </li>\n <li>Meet with staff to gather requirements and understand workflow needs </li>\n <li>Prioritize automation opportunities based on impact, feasibility, and time constraints</li>\n</ul>\n<p><strong>Automation Development</strong> </p>\n<ul>\n <li>Design, build, and test automated workflows using Microsoft Power Automate </li>\n <li>Develop automations across Microsoft platforms, including Microsoft Teams, Microsoft SharePoint, Microsoft Outlook, and Microsoft Forms </li>\n <li>Build workflows such as: \n  <ul>\n   <li>Request other form intakes moved into tracking and routing systems </li>\n   <li>Approval workflows </li>\n   <li>Automated notifications and reminders </li>\n   <li>Document and file management automations </li>\n   <li>Professional development attendance trackers </li>\n   <li>Task and tracker integrations </li>\n  </ul></li>\n <li>Troubleshoot and refine workflows to ensure reliability and usability</li>\n</ul>\n<p><strong>System Implementation & Testing</strong> </p>\n<ul>\n <li>Pilot automations with staff and gather feedback </li>\n <li>Iterate and improve workflows based on user experience and performance </li>\n <li>Ensure automations are user-friendly and aligned with team processes </li>\n <li>Support rollout of completed automations across the team</li>\n</ul>\n<p><strong>Documentation & Training</strong> </p>\n<ul>\n <li>Develop clear, step-by-step documentation for each automation created Create simple user guides and reference materials for staff </li>\n <li>Provide basic training or walkthroughs to team members on how to use automated systems </li>\n <li>Ensure systems are sustainable and maintainable after internship completion</li>\n</ul>\n<p><strong>Strategic Recommendations</strong></p>\n<ul>\n <li>Develop a prioritized list of future automation opportunities </li>\n <li>Create a simple roadmap for continued automation and system improvement </li>\n <li>Identify opportunities to improve data tracking, reporting, and operational efficiency </li>\n <li>Recommend best practices for standardizing workflows across the organization</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Technical and Analytical Skills</strong></p>\n<ul>\n <li>Demonstrated experience with building or supporting automated workflows, especially with Microsoft Power Automate (academic, professional, or personal projects acceptable) </li>\n <li>Ability to analyze workflows and identify opportunities for automation </li>\n <li>Strong attention to detail with ability to map out multi-step processes </li>\n <li>Ability to troubleshoot and debug automation errors or broken flows </li>\n <li>Demonstrated ability to think logically and apply rule-based decision making </li>\n <li>Strong working knowledge Microsoft 365 programs </li>\n <li>Experience using Microsoft Forms and/or Microsoft Lists to collect and manage data </li>\n <li>Familiarity with the coordination, ownership, and accessibility between programs (Outlook, Sharepoint, PowerAutomate, Teams, etc. ) </li>\n <li>Ability to work across systems and connect workflows between platforms (e.g., email, forms, file storage, task tracking)</li>\n</ul>\n<p><strong>Organization and Communication Skills</strong> </p>\n<ul>\n <li>Ability to manage multiple tasks and prioritize in a fast-paced environment </li>\n <li>Strong organizational skills, including documentation and tracking of processes </li>\n <li>Ability to follow through on projects from concept to implementation within a short timeframe (2 months) </li>\n <li>Ability to clearly document workflows and create simple instructions for non-technical users </li>\n <li>Strong written and verbal communication skills </li>\n <li>Ability to gather requirements from staff and translate them into technical solutions</li>\n</ul>\n<p><strong>Workstyle and Fit</strong> </p>\n<ul>\n <li>Self-starter with ability to work independently and take initiative </li>\n <li>Interest in improving operational efficiency and reducing manual workload </li>\n <li>Ability to work collaboratively with a diverse team of program staff</li>\n</ul>\n<h2>Required Documents</h2>\n<p>Along with the online application, please attach:</p>\n<ul>\n <li>Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”</li>\n <li>Cover letter to be typed/pasted at the end of your application</li>\n</ul>\n<p>**Document size may not exceed 10 MB.**</p>\n<h2>Advertised Salary</h2>$16.00 an hour\n<h2>ADA</h2>\n<p>Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.</p>\n<h2>University Highlights</h2>\n<p>Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.</p>\n<p> </p>\n<p>USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.</p>\n<p> </p>\n<p>Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.</p>\n<p> </p>\n<p>Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. </p>\n<p> </p>\n<p>The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or [email protected]<u>.</u> </p>\n<p> </p>\n<p>*updated 12/2025</p>\n<h2>Notice of Non-discrimination</h2>\n<p>In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.</p>\n<p> </p>\n<p>In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. </p>\n<p> </p>\n<p>The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:</p>\n<p> </p>\n<p><strong>Matthew Pinner</strong></p>\n<p>Executive Director </p>\n<p>Civil Rights & Title IX Office</p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 401D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p><strong>Cody Carmichael</strong></p>\n<p>Title IX Coordinator </p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 402D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p>For further information regarding non-discrimination, please visit crtix.usu.edu or contact: </p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Denver Regional Office</p>\n<p>303-844-5695| [email protected]</p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Office of Assistant Secretary for Civil Rights</p>\n<p>800-421-3481 |  [email protected]</p>\n<p> </p>\n<p>*updated 10/2025</p>",
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