Operations Administrator

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    "location": {
      "city": "Billings",
      "state": "Montana",
      "postalCode": "59106",
      "addressCountry": "United States"
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    "datePosted": "2026-05-29",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Organization Information</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Borealis Fuels &amp; Logistics is an international company focused on the distribution and sale of propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies, serving residential, commercial, and industrial customers across Canada and the United States. Borealis partners with domestic propane producers to deliver cost-effective and reliable energy solutions.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Our primary objective is to provide best-in-class full-fuel service and customer experience through technology, accurate information sharing, and prompt response times. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles across North America.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Job Description </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; text-decoration: underline\">Summary:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position plays a key role in supporting the day-to-day operations and long-term growth objectives of Borealis Fuels &amp; Logistics. The ideal candidate will be highly organized, motivated, and able to work effectively in a fast-paced and flexible environment. As Borealis continues to grow, there will be opportunities for professional development and advancement within the company.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Operations Administrator will work closely with the corporate operations group and support the Billings, Montana, branch team in coordinating administrative, operational, and customer service functions. Strong customer service skills are essential, as this role serves as an important point of contact for both internal teams and external customers across our corporate and branch operations.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; text-decoration: underline\">Duties &amp; Responsibilities:</span></p>\n<ul>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Provide administrative support to the Operations team and the local branch office, including Safety, Compliance, ERP systems, and operational projects.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Coordinate and facilitate customer requests and maintain customer information within the company’s ERP software.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Assist with accounts receivable functions as directed by management.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Support procurement activities by assisting staff with purchasing requests and vendor coordination through approved company processes.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Prepare and maintain operational reports, presentations, spreadsheets, and data analysis as required.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Maintain accurate safety, inspection, maintenance, and compliance records in accordance with company standards and regulatory requirements.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Organize and maintain physical and electronic records to ensure accuracy, confidentiality, and accessibility.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Ensure compliance with company policies, procedures, and record-keeping requirements.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Facilitate communication between branch personnel, corporate departments, vendors, and external partners.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Manage incoming correspondence, emails, phone calls, and general office communications in a professional manner.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Assist with HR administrative functions, including onboarding, offboarding, employee documentation, and personnel record maintenance.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Support office operations by maintaining organization, administrative efficiency, and a professional work environment.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Provide general administrative and operational support to the branch team and management as assigned.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt; text-decoration: underline\">Qualifications:</span></p>\n<ul>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Experience in administrative, operations support, or office coordination roles preferred.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Previous experience in the propane, logistics, transportation, or industrial services industry is considered an asset.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Knowledge of safety, compliance, and operational processes is preferred.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Strong computer skills with experience using Microsoft Office and cloud-based ERP systems.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Excellent communication, coordination, and customer service skills.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Strong organizational skills with a high level of accuracy and attention to detail.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Ability to manage multiple priorities in a fast-paced and flexible work environment.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Professional, dependable, and team-oriented attitude.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Friendly, approachable, and able to build positive working relationships with customers and team members.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt; text-decoration: underline\">Education &amp; Experience:</span></p>\n<ul>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">High school diploma or equivalent required.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Post-secondary education in Business Administration, Office Administration, Operations Management, or a related field is considered an asset.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Previous experience in an administrative, operations support, logistics, or customer service role preferred.</span></li>\n<li><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Experience working in a fast-paced office or industrial environment is considered an asset.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt; text-decoration: underline\">Job Type:</span></p>\n<p><span style=\"color: #323232; font-family: Arial,sans-serif; font-size: 10pt\">Full-time work from our branch location in Billings, Montana </span></p>\n<p><br></p>",
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