Advanced Administrative Assistant

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    "ShortDescriptionStr": "Provides advanced administrative and operational support for intellectual property matters within the North America Legal Department. Serves as system administrator for the Department’s IP Docketing System, managing patent and trademark dockets, deadlines, and related reporting. Supports IP portfolio and prosecution activities through preparation of correspondence, reports, docket summaries, and presentations, and through coordination with internal stakeholders and external counsel. Also supports broader Legal Department operations, including invoice processing, budget tracking, and development of Departmental administrative policies and procedures, while fostering strong working relationships with internal and external clients.\n",
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    "ExternalDescriptionStr": "<p>Essential Duties and Responsibilities:&nbsp;</p><ul style=\"list-style-type: disc; padding-left: 24.67px;\"><li><span style=\"font-family: Arial, sans-serif;\">Serve as system administrator for the internal IP Docketing System, maintaining accurate files, deadlines, and status tracking.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Review and manage patent and trademark dockets, including monitoring deadlines, identifying required actions, and coordinating with internal stakeholders and external law firms’ docketing teams.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Review, analyze, and process incoming patent and trademark correspondence from U.S. and foreign patent offices.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Support patent prosecution activities by assisting the Assistant General Counsel with preparation of evaluation materials and coordination related to prosecution strategy for non‑provisional patent applications.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Prepare draft evaluation sheets and supporting documentation for non‑provisional and provisional patent applications, including preparation of official filing documentation for submission to the USPTO.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Maintain working knowledge of the full patent lifecycle, from pre‑filing through prosecution and issuance.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Coordinate foreign patent filings, including issuing foreign filing instructions to foreign associates.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Conduct and analyze trademark searches, provide support for trademark clearance and due diligence, and assist with advising on trademark processes globally.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Coordinate Intellectual Property Review Board (IPRB) meetings, including preparation of presentation materials, distribution of meeting summaries, and follow‑up on action items.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Prepare, finalize, and coordinate execution of IP‑related formal documents in collaboration with external counsel.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Assess and monitor outside counsel compliance with company‑issued IP and billing guidelines.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Manage communications with external law firms in coordination with the Assistant General Counsel.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Receive, review, and process invoices from external counsel; support budget tracking and reporting for the Legal Department.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Support reporting to the parent company and process instructions received from the parent company, including compiling information related to ongoing royalty payments.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Prepare correspondence and routine communications on behalf of attorneys, as needed.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Review, update, and maintain standard operating procedures and internal legal process documentation.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Assist with full lifecycle contract management, from intake through execution.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Contribute to the development and maintenance of contract templates, playbooks, and internal legal guidance and tools to improve efficiency.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Coordinate and proactively support cross‑functional alignment on current and anticipated data privacy projects.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Conduct legal research and draft memoranda at the direction of in‑house counsel.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Perform other duties as necessary to support the operational and administrative needs of the Legal Department.</span></li></ul><p>&nbsp;</p><p><span style=\"font-family: Arial, sans-serif;\">Qualifications:</span></p><ul><li><span style=\"font-family: Arial, sans-serif;\">Experience and working knowledge of USPTO filing procedures and general IP docketing practice required.</span></li><li><span style=\"font-family: Arial, sans-serif;\">Attention to detail, excellent organizational and time management skills required</span></li><li><span style=\"font-family: Arial, sans-serif;\">Demonstrated effective written and verbal communication skills preferred</span></li><li><span style=\"font-family: Arial, sans-serif;\">Proficiency in Microsoft Excel and Power Point&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Familiarity with systems for IP Docketing</span></li><li><span style=\"font-family: Arial, sans-serif;\">Minimum of five years working in the Intellectual Property field primarily focused on patent prosecution and IP docketing.&nbsp;</span></li><li><span style=\"font-family: Arial, sans-serif;\">Associates degree or paralegal certification preferred&nbsp;</span><br>&nbsp;</li></ul><p><span style=\"font-family: Arial, sans-serif;\">Hourly Salary: $29.42- $36.88</span></p>",
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