URGENT! Remote Executive Assistant

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  "active_status": "active"
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  "language": "en",
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  "list_job": {
    "id": "359",
    "isRemote": null,
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      "city": null,
      "state": null
    },
    "atsLocation": {
      "city": "Remote",
      "state": null,
      "country": "Philippines",
      "province": "Remote"
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    "departmentId": "18229",
    "locationType": "1",
    "jobOpeningName": "URGENT! Remote Executive Assistant",
    "departmentLabel": "Administration Department",
    "employmentStatusLabel": "Full-Time"
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    "location": {
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    "datePosted": "2026-05-09",
    "atsLocation": {
      "city": "Remote",
      "state": "Remote",
      "country": "Philippines",
      "countryId": "169"
    },
    "description": "<p><span>Cube Care is a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. </span><span style=\"font-family: helvetica\">We are looking for a <span style=\"font-weight: bold\">highly organized and versatile Executive Virtual Assistant / Admin Assistant</span> to support our operations and technical teams. This role is essential in ensuring smooth day-to-day workflows across various departments by handling a mix of administrative, system-related, and coordination duties.</span></p>\n<p><span style=\"font-family: helvetica\">If you're a proactive problem-solver who enjoys managing both structured and dynamic tasks, this role offers an excellent opportunity to contribute meaningfully while working remotely.<br><br></span></p>\n<p><span><span style=\"font-weight: bold\">Key Responsibilities:</span></span></p>\n<p><span><br></span><br></p>\n<ul>\n<li><span style=\"font-family: helvetica\">Manage and maintain the CEO and/or Business Director's daily calendar, including scheduling meetings, appointments, and reminders across multiple time zones. </span></li>\n<li><span style=\"font-family: helvetica\">Coordinate internal and external communications on behalf of the CEO and/or Business Director with professionalism and confidentiality.</span></li>\n<li><span style=\"font-family: helvetica\">Follow up and monitor with team members, vendors, clients, and partners on behalf of CEO and/or Business Director</span></li>\n<li><span style=\"font-family: helvetica\">Screen emails, prioritize urgent matters and draft responses when appropriate</span></li>\n<li><span style=\"font-family: helvetica\">Organize virtual meetings, prepare agendas, take minutes of meeting, and ensure follow-up on action items. </span></li>\n<li><span style=\"font-family: helvetica\">Prepare reports, presentations, spreadsheets , and business docuemnts for executive review. </span></li>\n<li><span style=\"font-family: helvetica\">Maintain accurate and organized digital filing systems and confidential company records. </span></li>\n<li><span style=\"font-family: helvetica\">Conduct online research and compile information for business decisions, partnerships, and strategic initiatives.</span></li>\n<li><span style=\"font-family: helvetica\">Help streamline administrative systems and recommend process improvements for opeerational efficiency.</span></li>\n<li><span style=\"font-family: helvetica\">Track executive priorities and proactively anticipate scheduling conflicts or business needs. </span></li>\n<li><span style=\"font-family: helvetica\">Manage personal executive tasks and ad hoc assignments with discretion and reliability. </span></li>\n<li><span style=\"font-family: helvetica\">Serve as a dependable point of contact between the CEO and/or Business Director and internal/external stakeholders.</span></li>\n<li><span style=\"font-family: helvetica\">Assist with project coordination and ensure deadlines and deliverables are met across departments.</span></li>\n<li><span style=\"font-family: helvetica\">Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows</span><br></li>\n<li><span style=\"font-family: helvetica\">Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support</span></li>\n<li><span style=\"font-family: helvetica\">Monitor business platforms and internal tools for system statuses, updates, and user support</span></li>\n<li><span style=\"font-family: helvetica\">Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools</span></li>\n<li><span style=\"font-family: helvetica\">Assist in weekly and monthly reporting, data entry, and performance logs</span></li>\n<li><span style=\"font-family: helvetica\">Support leadership with executive-level assistance, scheduling, follow-ups, and general support</span></li>\n<li><span style=\"font-family: helvetica\">Ensure all communications and tasks are handled with high level of professionalism, urgency, and confidentiality. </span></li>\n<li><span style=\"font-family: helvetica\">Maintain responsiveness during agreed working hours and provide consistent exectuive support in a remote environment. </span></li>\n</ul>\n<p><br></p>\n<p><span><span style=\"font-weight: bold\">Qualifications:</span></span></p>\n<ul>\n<li><span style=\"font-family: helvetica\">Minimum 2 years experience as an Executive Assistant, or in a similar administrative support role</span></li>\n<li><span style=\"font-family: helvetica\">Strong English communication skills (written and verbal)</span></li>\n<li><span style=\"font-family: helvetica\">Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers)</span></li>\n<li><span style=\"font-family: helvetica\">Excellent attention to detail and organizational skills</span></li>\n<li><span style=\"font-family: helvetica\">Capable of managing multiple responsibilities with little supervision</span></li>\n<li><span style=\"font-family: helvetica\">Comfortable troubleshooting and following structured workflows</span></li>\n<li><span style=\"font-family: helvetica\">Reliable and accountable with a solutions-oriented mindset</span></li>\n<li><span style=\"font-family: helvetica\">Familiarity with tools like Odoo, project management systems, or barcode/labeling platforms (Preferred)</span></li>\n<li><span style=\"font-family: helvetica\">Background in coordinating with vendors or handling procurement tasks</span></li>\n<li><span style=\"font-family: helvetica\">Experience in collections, basic bookkeeping, and invoicing is required</span></li>\n</ul>\n<p><br></p>\n<p><span><span style=\"font-weight: bold\">System Requirements:</span></span></p>\n<ul>\n<li><span>Computer Processor: Minimum 5th generation Intel i5 processor or equivalent</span></li>\n<li><span>Computer Memory/RAM: Minimum 4.00 GB</span></li>\n<li><span>Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.</span></li>\n<li><span>Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection</span></li>\n<li><span>REQUIRED Headset: Noise-cancelling headset connected via USB port</span></li>\n<li><span>REQUIRED WebCam: At least 3 megapixels capable of 720p recording</span></li>\n</ul>\n<p><br></p>",
    "compensation": "Based on Experience",
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    "jobOpeningName": "URGENT! Remote Executive Assistant",
    "departmentLabel": "Administration Department",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://cubecare.bamboohr.com/careers/359",
    "employmentStatusLabel": "Full-Time"
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