Administrative Assistant I or II - Marketing - Juneau

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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4161221/Tlingit-and-Haida/Administrative-Assistant-I-or-II-Marketing-Juneau",
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    "description_html": "<p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p><p><strong>Administrative &nbsp;&nbsp;Assistant I/II – Marketing</strong></p><p>&nbsp;</p><p><strong>Department: &nbsp;&nbsp;</strong>Communications</p><p><strong>Location: &nbsp;&nbsp;</strong>Juneau &nbsp;</p><p><br></p><p><strong>Exemption &nbsp;&nbsp;Status: </strong>Non-Exempt</p><p><strong>Pay &nbsp;&nbsp;Grade(s): </strong>7/8</p><p>&nbsp;</p><p><strong>Purpose:&nbsp;</strong></p><p>The Administrative Assistant – Marketing Support provides &nbsp;&nbsp;administrative and entry-level marketing and communications support to ensure &nbsp;&nbsp;effective coordination, organization, and delivery of internal and external marketing &nbsp;&nbsp;efforts.</p><p>This position serves as a key support role for the Communications &nbsp;&nbsp;team by assisting with scheduling, coordination, content preparation, and &nbsp;&nbsp;outreach efforts. The incumbent helps ensure communications are timely, &nbsp;&nbsp;accurate, and aligned with Tlingit &amp; Haida’s mission, values, and &nbsp;&nbsp;cultural integrity.&nbsp;</p><p>&nbsp;</p><p><strong>Essential Functions.</strong> <em>An &nbsp;&nbsp;individual in this role must be able to perform the following functions with &nbsp;&nbsp;or without reasonable accommodation:</em></p><p>· <strong>Administrative Support</strong></p><p>· Provide general &nbsp;&nbsp;administrative support including scheduling meetings, maintaining calendars, &nbsp;&nbsp;and coordinating logistics</p><p>· Prepare, format, and &nbsp;&nbsp;distribute documents, reports, and correspondence</p><p>· Track marketing &nbsp;&nbsp;requests and maintain organized records and files</p><p>· Maintain distribution &nbsp;&nbsp;lists, contact databases, and shared communication resources</p><p>· Assist with &nbsp;&nbsp;purchasing, invoicing, and basic budget tracking as needed</p><p>· Serve as a point of &nbsp;&nbsp;contact for internal and external inquiries, directing requests appropriately</p><p>· <strong>Marketing Support</strong></p><p>· Assist with drafting &nbsp;&nbsp;and formatting basic communications such as newsletters, announcements, &nbsp;&nbsp;flyers, and social media posts</p><p>· Coordinate content &nbsp;&nbsp;collection across enterprises, including gathering updates, photos, and event &nbsp;&nbsp;information</p><p>· Support posting and &nbsp;&nbsp;updating content on websites, social media platforms, and internal &nbsp;&nbsp;communication tools</p><p>· Assist in maintaining &nbsp;&nbsp;a marketing calendar and tracking deadlines</p><p>· Support outreach &nbsp;&nbsp;efforts, campaigns, and community engagement activities</p><p>· Help track campaign performance and compile basic &nbsp;&nbsp;reports (engagement, reach, etc.)</p><p>· <strong>Event &amp; Outreach &nbsp;&nbsp;Coordination</strong></p><p>· Assist with planning &nbsp;&nbsp;and coordinating enterprise-related events and outreach efforts</p><p>· Support event &nbsp;&nbsp;logistics including materials preparation, setup, and follow-up &nbsp;&nbsp;communications</p><p>· Help capture content &nbsp;&nbsp;(photos, notes, highlights) for post-event communications</p><p>· <strong>General</strong></p><p>· Maintain &nbsp;&nbsp;confidentiality of sensitive information</p><p>· Perform other duties &nbsp;&nbsp;as assigned</p><p>&nbsp;</p><p><br></p>",
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      "title": "Administrative Assistant I or II - Marketing - Juneau",
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      "datePosted": "2026-06-15T18:49:30-05:00",
      "description": "<p>Description</p><p>     </p><p><strong>Administrative   Assistant I/II – Marketing</strong></p><p> </p><p><strong>Department:   </strong>Communications</p><p><strong>Location:   </strong>Juneau  </p><p><br/></p><p><strong>Exemption   Status: </strong>Non-Exempt</p><p><strong>Pay   Grade(s): </strong>7/8</p><p> </p><p><strong>Purpose: </strong></p><p>The Administrative Assistant – Marketing Support provides   administrative and entry-level marketing and communications support to ensure   effective coordination, organization, and delivery of internal and external marketing   efforts.</p><p>This position serves as a key support role for the Communications   team by assisting with scheduling, coordination, content preparation, and   outreach efforts. The incumbent helps ensure communications are timely,   accurate, and aligned with Tlingit & Haida’s mission, values, and   cultural integrity. </p><p> </p><p><strong>Essential Functions.</strong> <em>An   individual in this role must be able to perform the following functions with   or without reasonable accommodation:</em></p><p>· <strong>Administrative Support</strong></p><p>· Provide general   administrative support including scheduling meetings, maintaining calendars,   and coordinating logistics</p><p>· Prepare, format, and   distribute documents, reports, and correspondence</p><p>· Track marketing   requests and maintain organized records and files</p><p>· Maintain distribution   lists, contact databases, and shared communication resources</p><p>· Assist with   purchasing, invoicing, and basic budget tracking as needed</p><p>· Serve as a point of   contact for internal and external inquiries, directing requests appropriately</p><p>· <strong>Marketing Support</strong></p><p>· Assist with drafting   and formatting basic communications such as newsletters, announcements,   flyers, and social media posts</p><p>· Coordinate content   collection across enterprises, including gathering updates, photos, and event   information</p><p>· Support posting and   updating content on websites, social media platforms, and internal   communication tools</p><p>· Assist in maintaining   a marketing calendar and tracking deadlines</p><p>· Support outreach   efforts, campaigns, and community engagement activities</p><p>· Help track campaign performance and compile basic   reports (engagement, reach, etc.)</p><p>· <strong>Event & Outreach   Coordination</strong></p><p>· Assist with planning   and coordinating enterprise-related events and outreach efforts</p><p>· Support event   logistics including materials preparation, setup, and follow-up   communications</p><p>· Help capture content   (photos, notes, highlights) for post-event communications</p><p>· <strong>General</strong></p><p>· Maintain   confidentiality of sensitive information</p><p>· Perform other duties   as assigned</p><p> </p><p><br/></p><p>Requirements</p><p> </p><p><strong>Knowledge, Skills &   Abilities.</strong> <em>A comprehensive set of capabilities   required to perform job tasks effectively:</em></p><p>· Knowledge of general   administrative practices and office procedures</p><p>· Strong written and   verbal communication skills</p><p>· Ability to organize,   prioritize, and manage multiple tasks with attention to detail</p><p>· Basic understanding of   communication tools and platforms (social media, email, web updates)</p><p>· Ability to learn new   systems and technology quickly</p><p>· Strong customer   service and interpersonal skills</p><p>· Ability to work   independently and collaboratively in a team environment</p><p>· Cultural awareness and   respect for Tlingit, Haida, and Tsimshian communities</p><p>· Ability to maintain   professionalism and confidentiality</p><p><br/></p><p><strong>Minimum   Qualifications</strong> <em>(education, experience, skills):</em></p><p>· <strong>ADMINISTRATIVE   ASSISTANT I</strong></p><p>· High School Diploma or   GED </p><p>· Three (3) years of   clerical experience</p><p>· Valid Driver’s License   required for some departments</p><p><br/></p><p>· <strong>ADMINISTRATIVE   ASSISTANT II</strong></p><p>· High School Diploma or   GED</p><p>· Five (5) years of   clerical experience</p><p>· Valid Driver’s License   required for some departments</p><p><br/></p><p><strong>Preferred   Qualifications</strong> <em>(education, experience, skills):</em></p><p>· Experience   in administrative support, communications, marketing, or public relations   efforts</p><p>· Experience   with social media platforms or content creation</p><p>· Strong writing, editing, and visual   communication skills</p><p>· Familiarity   with Microsoft Office and basic design tools (e.g., Canva)</p><p>· Experience working in a tribal,   nonprofit, or public-sector environment (if applicable)</p><p><br/></p><p><strong>Physical Requirements.</strong> <em>The physical demands described here are representative of   those that must be met by an employee to successfully perform the essential   functions of this job with or without reasonable accommodation:</em></p><p>· The majority of work is performed in a professional office   setting and is generally sedentary, requiring routine walking, standing,   bending, and carrying of items weighing less than 40 lbs.</p><p><br/></p><p><strong>Work Environment.</strong> <em>The work environment characteristics described here are   representative of those an employee encounters while performing the essential   functions of this job:</em></p><p>· Some travel may be required on   small aircraft or ferry. </p><p>· Certain positions at Tlingit and   Haida may have exposure to certain hazardous materials or conditions. The   supervisor will review these if applicable. </p>",
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    "requirements_html": "<p>&nbsp;</p><p><strong>Knowledge, Skills &amp; &nbsp;&nbsp;Abilities.</strong> <em>A comprehensive set of capabilities &nbsp;&nbsp;required to perform job tasks effectively:</em></p><p>· Knowledge of general &nbsp;&nbsp;administrative practices and office procedures</p><p>· Strong written and &nbsp;&nbsp;verbal communication skills</p><p>· Ability to organize, &nbsp;&nbsp;prioritize, and manage multiple tasks with attention to detail</p><p>· Basic understanding of &nbsp;&nbsp;communication tools and platforms (social media, email, web updates)</p><p>· Ability to learn new &nbsp;&nbsp;systems and technology quickly</p><p>· Strong customer &nbsp;&nbsp;service and interpersonal skills</p><p>· Ability to work &nbsp;&nbsp;independently and collaboratively in a team environment</p><p>· Cultural awareness and &nbsp;&nbsp;respect for Tlingit, Haida, and Tsimshian communities</p><p>· Ability to maintain &nbsp;&nbsp;professionalism and confidentiality</p><p><br></p><p><strong>Minimum &nbsp;&nbsp;Qualifications</strong> <em>(education, experience, skills):</em></p><p>· <strong>ADMINISTRATIVE &nbsp;&nbsp;ASSISTANT I</strong></p><p>· High School Diploma or &nbsp;&nbsp;GED&nbsp;</p><p>· Three (3) years of &nbsp;&nbsp;clerical experience</p><p>· Valid Driver’s License &nbsp;&nbsp;required for some departments</p><p><br></p><p>· <strong>ADMINISTRATIVE &nbsp;&nbsp;ASSISTANT II</strong></p><p>· High School Diploma or &nbsp;&nbsp;GED</p><p>· Five (5) years of &nbsp;&nbsp;clerical experience</p><p>· Valid Driver’s License &nbsp;&nbsp;required for some departments</p><p><br></p><p><strong>Preferred &nbsp;&nbsp;Qualifications</strong> <em>(education, experience, skills):</em></p><p>· Experience &nbsp;&nbsp;in administrative support, communications, marketing, or public relations &nbsp;&nbsp;efforts</p><p>· Experience &nbsp;&nbsp;with social media platforms or content creation</p><p>· Strong writing, editing, and visual &nbsp;&nbsp;communication skills</p><p>· Familiarity &nbsp;&nbsp;with Microsoft Office and basic design tools (e.g., Canva)</p><p>· Experience working in a tribal, &nbsp;&nbsp;nonprofit, or public-sector environment (if applicable)</p><p><br></p><p><strong>Physical Requirements.</strong> <em>The physical demands described here are representative of &nbsp;&nbsp;those that must be met by an employee to successfully perform the essential &nbsp;&nbsp;functions of this job with or without reasonable accommodation:</em></p><p>· The majority of work is performed in a professional office &nbsp;&nbsp;setting and is generally sedentary, requiring routine walking, standing, &nbsp;&nbsp;bending, and carrying of items weighing less than 40 lbs.</p><p><br></p><p><strong>Work Environment.</strong> <em>The work environment characteristics described here are &nbsp;&nbsp;representative of those an employee encounters while performing the essential &nbsp;&nbsp;functions of this job:</em></p><p>· Some travel may be required on &nbsp;&nbsp;small aircraft or ferry.&nbsp;</p><p>· Certain positions at Tlingit and &nbsp;&nbsp;Haida may have exposure to certain hazardous materials or conditions. The &nbsp;&nbsp;supervisor will review these if applicable.&nbsp;</p>",
    "requirements_text": "Knowledge, Skills & Abilities. A comprehensive set of capabilities required to perform job tasks effectively:\n · Knowledge of general administrative practices and office procedures\n · Strong written and verbal communication skills\n · Ability to organize, prioritize, and manage multiple tasks with attention to detail\n · Basic understanding of communication tools and platforms (social media, email, web updates)\n · Ability to learn new systems and technology quickly\n · Strong customer service and interpersonal skills\n · Ability to work independently and collaboratively in a team environment\n · Cultural awareness and respect for Tlingit, Haida, and Tsimshian communities\n · Ability to maintain professionalism and confidentiality\n Minimum Qualifications (education, experience, skills):\n · ADMINISTRATIVE ASSISTANT I\n · High School Diploma or GED\n · Three (3) years of clerical experience\n · Valid Driver’s License required for some departments\n · ADMINISTRATIVE ASSISTANT II\n · High School Diploma or GED\n · Five (5) years of clerical experience\n · Valid Driver’s License required for some departments\n Preferred Qualifications (education, experience, skills):\n · Experience in administrative support, communications, marketing, or public relations efforts\n · Experience with social media platforms or content creation\n · Strong writing, editing, and visual communication skills\n · Familiarity with Microsoft Office and basic design tools (e.g., Canva)\n · Experience working in a tribal, nonprofit, or public-sector environment (if applicable)\n Physical Requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation:\n · The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.\n Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:\n · Some travel may be required on small aircraft or ferry.\n · Certain positions at Tlingit and Haida may have exposure to certain hazardous materials or conditions. The supervisor will review these if applicable."
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