Director of Facilities & Fleet

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    "description_html": "<p>&nbsp;</p><p><strong>Director of Facilities &amp; Fleet</strong>&nbsp;</p><p><strong>Position Summary</strong>&nbsp;</p><p>Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets.&nbsp;</p><p>This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption.&nbsp;</p><p><strong>Essential Duties &amp; Responsibilities</strong>&nbsp;</p><p><u>Facility &amp; Fleet Performance</u>&nbsp;</p><ul><li>Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital&nbsp;</li><li>Ensure all work is prioritized, completed on time, and fully documented&nbsp;</li><li>Build and enforce preventive maintenance schedules that reduce failures and extend asset life&nbsp;</li><li>Maintain all building systems and vehicles to operating standards, including required testing and compliance&nbsp;</li><li>Ensure vehicles are safe, reliable, and program-ready at all times&nbsp;</li></ul><p><u>Multi-Site Operations</u>&nbsp;</p><ul><li>Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations&nbsp;</li><li>Conduct regular inspections and ensure consistent standards across locations&nbsp;</li><li>Ensure environments are safe, functional, and program-ready&nbsp;</li><li>Oversee custodial services, maintenance staff, and site-level coordination&nbsp;</li></ul><p><u>Vendors &amp; Projects</u>&nbsp;</p><ul><li>Select and manage vendors, ensuring quality, cost control, and on-time delivery&nbsp;</li><li>Approve and track invoices against scope and budget&nbsp;</li><li>Lead execution of repairs, upgrades, and facility projects&nbsp;</li><li>Support planning and delivery of capital projects&nbsp;</li></ul><p><u>Capital Planning &amp; Asset Management</u>&nbsp;</p><ul><li>Maintain a complete asset and fleet inventory with lifecycle tracking&nbsp;</li><li>Identify and track deferred maintenance with clear prioritization&nbsp;</li><li>Develop and manage a multi-year capital plan&nbsp;</li><li>Recommend investments based on risk, usage, and long-term value&nbsp;</li></ul><p><u>Safety, Compliance &amp; Risk</u>&nbsp;</p><ul><li>Ensure compliance with all safety and regulatory requirements across facilities and fleet&nbsp;</li><li>Lead inspections and ensure timely correction of issues&nbsp;</li><li>Support insurance coverage and claims related to facilities and vehicles&nbsp;</li><li>Maintain documentation and readiness for audits and reviews&nbsp;</li></ul><p><u>Budgeting &amp; Systems</u>&nbsp;</p><ul><li>Build and manage facility and fleet operating and capital budgets&nbsp;</li><li>Track spending, identify trends, and adjust plans as needed&nbsp;</li><li>Maintain a reliable work order system with full visibility into status and completion&nbsp;</li><li>Establish and enforce standard operating procedures&nbsp;</li></ul><p><u>Leadership</u>&nbsp;</p><ul><li>Lead and manage the Facilities Manager and facilities function&nbsp;</li><li>Manage the Board Facilities Committee and co-manage the Board Safety Committee&nbsp;</li><li>Set clear expectations and ensure accountability for execution&nbsp;</li><li>Partner effectively with site leaders and senior leadership&nbsp;</li></ul><p><br></p>",
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      "datePosted": "2026-05-22T16:15:17-05:00",
      "description": "<p>Description</p><p> </p><p><strong>Director of Facilities & Fleet</strong> </p><p><strong>Position Summary</strong> </p><p>Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets. </p><p>This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption. </p><p><strong>Essential Duties & Responsibilities</strong> </p><p><u>Facility & Fleet Performance</u> </p><ul><li>Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital </li><li>Ensure all work is prioritized, completed on time, and fully documented </li><li>Build and enforce preventive maintenance schedules that reduce failures and extend asset life </li><li>Maintain all building systems and vehicles to operating standards, including required testing and compliance </li><li>Ensure vehicles are safe, reliable, and program-ready at all times </li></ul><p><u>Multi-Site Operations</u> </p><ul><li>Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations </li><li>Conduct regular inspections and ensure consistent standards across locations </li><li>Ensure environments are safe, functional, and program-ready </li><li>Oversee custodial services, maintenance staff, and site-level coordination </li></ul><p><u>Vendors & Projects</u> </p><ul><li>Select and manage vendors, ensuring quality, cost control, and on-time delivery </li><li>Approve and track invoices against scope and budget </li><li>Lead execution of repairs, upgrades, and facility projects </li><li>Support planning and delivery of capital projects </li></ul><p><u>Capital Planning & Asset Management</u> </p><ul><li>Maintain a complete asset and fleet inventory with lifecycle tracking </li><li>Identify and track deferred maintenance with clear prioritization </li><li>Develop and manage a multi-year capital plan </li><li>Recommend investments based on risk, usage, and long-term value </li></ul><p><u>Safety, Compliance & Risk</u> </p><ul><li>Ensure compliance with all safety and regulatory requirements across facilities and fleet </li><li>Lead inspections and ensure timely correction of issues </li><li>Support insurance coverage and claims related to facilities and vehicles </li><li>Maintain documentation and readiness for audits and reviews </li></ul><p><u>Budgeting & Systems</u> </p><ul><li>Build and manage facility and fleet operating and capital budgets </li><li>Track spending, identify trends, and adjust plans as needed </li><li>Maintain a reliable work order system with full visibility into status and completion </li><li>Establish and enforce standard operating procedures </li></ul><p><u>Leadership</u> </p><ul><li>Lead and manage the Facilities Manager and facilities function </li><li>Manage the Board Facilities Committee and co-manage the Board Safety Committee </li><li>Set clear expectations and ensure accountability for execution </li><li>Partner effectively with site leaders and senior leadership </li></ul><p><br/></p><p>Requirements</p><ul><li>Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.</li><li>5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.</li><li>Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.</li><li>Strong communication, organization, leadership, and problem-solving skills required.</li><li>Valid driver’s license and ability to travel between sites required.</li><li><strong>Must currently reside, or be willing to relocate to our service area of Sonoma County.</strong></li></ul><p><br/></p><p><strong>What Success Looks Like</strong> </p><p>· Facilities and fleet operate without disruption </p><p>· Preventive maintenance reduces reactive work </p><p>· Issues are resolved quickly and completely </p><p>· Deferred maintenance is tracked and declining </p><p>· Capital needs are planned, not reactive </p><p> </p><h2><br/></h2><p><br/></p>",
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