Scheduling Administrative Coordinator

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    "location": {
      "city": "Fairfax",
      "state": "Virginia",
      "postalCode": "22033",
      "addressCountry": "United States"
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    "datePosted": "2026-05-01",
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    "description": "<p><span style=\"color: rgb(0, 0, 0); text-decoration: underline\"><span style=\"font-weight: bold\">WHO ARE WE?</span></span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">PEG, LLC is in its twenty-eighth year being a diverse energy efficiency, engineering, environmental and management consulting firm operating principally in the Eastern and Central United States.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">PEG, LLC is proud to partner with many of the nation’s leading homebuilders in delivering construction compliance services. As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 250,000 homes. Our mission is to deliver innovative, data-driven solutions that support high-performance buildings, sustainable development, and client success across residential and commercial sectors. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">Please visit our website at</span> <a href=\"http://www.pegenv.com\" target=\"_blank\" rel=\"noopener noreferrer\">www.pegenv.com</a> <span style=\"color: rgb(0, 0, 0)\">to learn more about PEG! </span></p>\n<p><span style=\"color: rgb(0, 0, 0)\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); text-decoration: underline\"><span style=\"font-weight: bold\">WHO ARE YOU?</span></span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">PEG, LLC is in need of a deadline driven, team oriented, outgoing individual to fill the position of Scheduling Administrative Coordinator.  The qualified candidate must be solution oriented, possess strong customer service skills, the ability to multi-task and prioritize in a fast-paced environment, and excellent work ethic.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">As one of the first points of contact, this position lays the foundation in creating a positive experience with internal and external clients.  Contributing and assisting to the organization and accuracy of the schedule for the Field Operations Department gives the ideal candidate the opportunity to ensure that all company processes affected by the schedule are completed correctly and efficiently.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); text-decoration: underline\"><span style=\"font-weight: bold\">THE ROLE</span></span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Job Location:</span></p>\n<p><span style=\"color: rgb(0, 0, 0)\">This position is based in our main office in Fairfax, VA.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Essential Functions:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0)\">Assist Scheduling Department, on a regular basis, with the completion of daily schedules and answering incoming phone calls from the main office line</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Assist Scheduling Department in the management and control of all scheduling data through Excel</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Assist Scheduling Department in ensuring that information used in ProntoForms, Microsoft Flow, and other platforms that pull information from the schedule are accurate</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Build sustainable relationships and trust with clients through open and interactive communication through email and phone</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Take ownership of client complaints, provide appropriate solutions and alternatives promptly; follow up to ensure resolution</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Communicate any scheduling problem areas and provide options for resolution</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Identify and assess the needs of our clients to achieve satisfaction</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Maintains customer confidence and protects operations by keeping information confidential.</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Develop and update administrative systems to make them more efficient</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Maintain files, records, and database with effective filing systems</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Follow office workflow procedures to ensure maximum efficiency</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Contribute to team effort by cross training in multiple departments to assist in the completion of project deadlines, as requested</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Interface with Operations, Owners, and Subcontractors to discuss impact of work and resolution of problems</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Education/Experience: </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0)\">BS/BA in Business Administration or similar relevant field </span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">2+ years of previous work experience in a Scheduling or Administrative Position or related field is required</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Additional Requirements:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0)\">Thorough knowledge of project scheduling concepts and components</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Excellent attention to detail, organization, and team collaboration skills</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Strong phone contact handling skills and active listening</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts</span></li>\n<li><span style=\"color: rgb(0, 0, 0)\">Must have strong software skills with Microsoft Excel, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Rewards and Benefits</span></p>\n<p><span style=\"color: rgb(0, 0, 0)\">PEG, LLC offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\">Benefits include: • 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, &amp; 7 Company Paid Holidays) • Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium • Dental &amp; Vision Insurance • 401(k) Retirement Plan with up to a 4% company match vested immediately • Basic Life &amp; Supplemental Life • Short-Term &amp; Long-Term Disability • Accident &amp; Pet Insurance • Corporate Sponsored Events • Paid Professional Development &amp; Salary Incentives through Learning/Certification Opportunities •</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0)\"><span style=\"font-weight: bold\">PEG, LLC is an Equal Employment Opportunity Employer.</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0)\"><span style=\"font-size: 10pt; font-weight: bold\"><span style=\"font-weight: bold\"><br></span></span></span></p>\n<p><span style=\"color: rgb(0, 0, 0)\"><span style=\"font-size: 10pt; font-weight: bold\"><span style=\"font-weight: bold\"><span style=\"font-size: 12pt\">PEG, LLC uses E-Verify to confirm the identity and employment eligibility of all new hires</span>.</span></span></span></p>",
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