Accounts Receivable / Payable Specialist

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    "requisitionDescription": "<div><div><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>&nbsp;JOB DESCRIPTION &ndash; ACCOUNTS RECEIVABLE/PAYABLE SPECIALIST - ARAPSPC</strong></p><p style=\"margin-left:0in;\"><strong>Position Summary:</strong></p><p style=\"margin-left:0in;\">The Accounts Receivable/Payable Specialist will interact directly with management and peers to ensure effective&nbsp;execution and processing of accounts receivable and payable activities. The Accounts Receivable/Payable Specialist is responsible for processing activities for all receivables and payables. Additionally, the Accounts Receivable/Payable Specialist is responsible for effectively working in tandem with the Controller and other accounting and operations personnel to ensure that all accounts receivable and payable activities are executed in a coherent, seamless, and professional manner. Strong work ethic, positive attitude, efficient processing, attention to detail and promptness are key attributes of a successful Accounts Receivable/Payable Specialist. The Accounts Receivable/Payable Specialist is expected to operate from a hands-on perspective and coordinate and assist Culver leaders and peers to achieve the company&#39;s overall strategy and goals.</p><p style=\"margin-left:0in;\"><strong>Primary Duties &amp; Responsibilities:</strong></p><p style=\"margin-left:0in;\">Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.</p><ul type=\"disc\"><li style=\"margin-left:0in;\">Data entry into QuickBooks, including but not limited to creating estimates, purchase orders and invoices, and entering bills and credit memos</li><li style=\"margin-left:0in;\">Enter payments received, set up tax jurisdictions, rates and new customer and vendor profiles</li><li style=\"margin-left:0in;\">Accounts Receivable data and spreadsheet entry and maintenance</li><li style=\"margin-left:0in;\">Manage collection efforts and associated functions</li><li style=\"margin-left:0in;\">Review customer quotes for accuracy and coordinate with sales team to rectify as necessary</li><li style=\"margin-left:0in;\">Track progress billing milestones and proactively coordinate with field operations for timely invoicing</li><li style=\"margin-left:0in;\">Manage Accounts Receivable and Accounting files</li><li style=\"margin-left:0in;\">Receive, process and post receivable transactions</li><li style=\"margin-left:0in;\">Submit preliminary notices as required, generate associated lien waivers, and file mechanics liens (if necessary)</li><li style=\"margin-left:0in;\">Manage new customer credit applications and the setup of payment terms, if applicable</li><li style=\"margin-left:0in;\">Handle sensitive information in a confidential manner</li><li style=\"margin-left:0in;\">Establish and maintain relationships with clients and vendors</li><li style=\"margin-left:0in;\">Initiate and/or provide support for internal/external audits and reviews</li><li style=\"margin-left:0in;\">Accounts Payable entry, reconciliation, billing &amp; reporting functions, including job costing</li><li style=\"margin-left:0in;\">Review invoices and vendor account statements for accuracy, including requesting statements as necessary for timely review</li><li style=\"margin-left:0in;\">Receive, process and post invoices</li><li style=\"margin-left:0in;\">Coordinate with appropriate managers for invoice approvals prior to entry</li><li style=\"margin-left:0in;\">Initiate and clear payments&nbsp;</li><li style=\"margin-left:0in;\">Prepare and send timely remittance information to vendors</li><li style=\"margin-left:0in;\">Reconcile credit card statements to accounting system including job costing</li><li style=\"margin-left:0in;\">Respond timely and politely to inquiries from clients, vendors, staff, and internal stakeholders</li><li style=\"margin-left:0in;\">Identify, initiate and implement control and process improvements</li><li style=\"margin-left:0in;\">As time permits, assist with other general accounting duties</li></ul><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Minimum Required Qualification:</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">2+ years combined recent experience in Accounts Receivable and Accounts Payable roles</li><li style=\"margin-left:0in;\">1+ years experience with QuickBooks or similar accounting software</li><li style=\"margin-left:0in;\">Must be very organized with high attention to detail and accuracy</li><li style=\"margin-left:0in;\">Excellent technical, oral, and written communication skills</li><li style=\"margin-left:0in;\">Excellent PC knowledge including Word, Excel, Power Point, SharePoint, Teams and Outlook</li><li style=\"margin-left:0in;\">Ability to analyze large sets of data</li><li style=\"margin-left:0in;\">Effective organizational, stress management and time management skills</li><li style=\"margin-left:0in;\">Demonstrate a sense of urgency and ability to meet deadlines</li><li style=\"margin-left:0in;\">Ability to effectively prioritize and manage multiple deadlines</li><li style=\"margin-left:0in;\">Ability to work independently and as a team member</li><li style=\"margin-left:0in;\">Ability to work with a diverse group of people</li><li style=\"margin-left:0in;\">Legally allowed to work in the United States</li></ul><p style=\"margin-left:0in;\"><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>Required Education:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">High school diploma</li><li style=\"margin-left:0in;\">Post-high school education in accounting a plus</li><li style=\"margin-left:0in;\">3-years related experience, or equivalent combination of education and accounting experience.</li></ul></div><p style=\"margin-left:.5in;\"><br></p><p style=\"margin-left:.25in;\"><strong>&nbsp;</strong><strong>Physical demands &amp; work environment:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">Frequent standing and walking</li><li style=\"margin-left:0in;\">Consistent use of hands and the ability to reach with arms</li><li style=\"margin-left:0in;\">Consistent use of fine motor skills using fingers to handle or feel</li><li style=\"margin-left:0in;\">Long periods of sitting</li><li style=\"margin-left:0in;\">Required to be able to speak and hear</li><li style=\"margin-left:0in;\">Lifting of objects up to 20 pounds</li></ul></div><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Position Type/Expected Work Hours:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">This is a full-time position requiring a minimum of 40 hours per week. This is a required in office position. Remote work is not available.&nbsp;</li></ul></div><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:.25in;\"><strong>Travel:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">This position is local with no required travel</li></ul></div><p><strong>&nbsp;&nbsp;</strong></p><p><strong>Other Duties:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.&nbsp;</li></ul></div><p style=\"margin-left:0in;\"><br></p></div></div>\n",
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