Director, Policy Management - Policy Management - Full Time

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    "ExternalDescriptionStr": "<p><span style=\"color:navy;font-size:11pt\"><i><strong>Summary:</strong></i></span></p><p><span style=\"font-family:'arial' , sans-serif\">The Director of Policy Management provides oversight for the policy lifecycle across The Guthrie Clinic. This role ensures policies—including procedures, guidelines, and related documents—are created, approved, stored, and maintained within the designated electronic policy management system. The Director partners with leadership, subject matter experts, and IT teams to maintain system functionality and security, optimize processes, and foster a culture of compliance, safety and organizational integrity.</span></p><p><span style=\"color:#002060;font-size:12pt\"><i><strong>Key Responsibilities:</strong></i></span></p><ul><li><span style=\"font-family:'arial' , sans-serif\"><strong>Policy Lifecycle Oversight</strong></span><ul><li><span style=\"font-family:'arial' , sans-serif\">Manage processes for policy creation, approval, storage, and maintenance using designated policy management system. </span></li><li><span style=\"font-family:'arial' , sans-serif\">Promote and support alignment with professional guidelines, best practices, and regulatory standards.</span></li></ul></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Policy System Administration</strong></span><ul><li><span style=\"font-family:'arial' , sans-serif\">Collaborate with IT to maintain and enhance system functionality and security.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Oversee upgrades, permissions, and user training for policy management system.</span></li></ul></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Governance and Compliance</strong></span><ul><li><span style=\"font-family:'arial' , sans-serif\">Facilitate policy oversight committees and monitor review cycles.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Identify gaps or conflicts and escalate to appropriate leadership.</span></li></ul></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Training and Support</strong></span><ul><li><span style=\"font-family:'arial' , sans-serif\">Develop and deliver training for policy owners, approvers and other end users.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Provide guidance on policy management processes and system use.</span></li></ul></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Stakeholder Engagement</strong></span><ul><li><span style=\"font-family:'arial' , sans-serif\">Partner with organizational leaders to implement tactics for policy deployment and compliance evaluation.</span></li><li><p><span style=\"font-family:'arial' , sans-serif\">Communicate risks and improvement opportunities to leadership.</span></p><p><span style=\"color:#002060;font-size:12pt\"><i><strong>Competencies:</strong></i></span><br /><span style=\"font-family:'arial' , sans-serif\"><strong>Strategic Thinking and Alignment</strong> – Align policy management with organizational goals and compliance requirements.</span></p></li></ul></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Project Management and Execution</strong> – Lead large-scale initiatives and drive results under pressure.</span></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Collaboration and Relationship Building</strong> – Build partnerships across departments and encourage stakeholder engagement.</span></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Analytical and Problem-Solving Skills</strong> – Apply critical thinking to resolve complex issues.</span></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Communication and Influence</strong> – Communicate effectively with diverse audiences and influence outcomes.</span></li><li><span style=\"font-family:'arial' , sans-serif\"><strong>Technology Proficiency</strong> – Demonstrate expertise in policy management system and related IT processes.</span></li></ul><p><span style=\"color:navy;font-size:11pt\"><i><strong>Experience:</strong></i></span></p><p><span style=\"color:#002060;font-size:12pt\"><i><strong>Required:</strong></i></span></p><ul><li><span style=\"font-family:'arial' , sans-serif\">3–5 years of project management or related experience with successful implementation of system-wide initiatives.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Substantial experience in compliance, regulatory affairs, and healthcare administration or clinical operations.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Proven ability to prioritize tasks and deliver results under pressure.</span></li></ul><p><span style=\"color:#002060;font-size:12pt\"><i><strong>Preferred:</strong></i></span></p><ul><li><span style=\"font-family:'arial' , sans-serif\">5+ years of leadership experience in hospital or healthcare settings.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Experience managing policy systems and facilitating organizational governance processes.</span></li></ul><p><span style=\"color:navy;font-family:'arial' , sans-serif;font-size:11pt\"><i><strong>Education:</strong></i></span></p><ul><li><span style=\"font-family:'arial' , sans-serif\">Bachelors Degree </span></li><li>Essential Functions:</li><li><span style=\"font-family:'arial' , sans-serif\">Maintain integrity of policy management system, including all structured fields and configurations, approval workflows, applicability groups, and templates.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Provide guidance for policy teams/groups to optimize existing policies for clarity, compliance and system standardization.</span></li><li><span style=\"font-family:'arial' , sans-serif\">Monitor regulatory developments and anticipate policy needs for new services or facilities.</span></li><li><p><span style=\"font-family:'arial' , sans-serif\">Serve as key contact for policy system contract and manage departmental budget.</span></p><p> </p></li><li><span style=\"color:navy;font-size:11pt\"><i><strong>Other Duties:</strong></i></span><span style=\"font-family:'arial' , sans-serif\"> </span></li><li><span style=\"font-family:'arial' , sans-serif\">Other duties as assigned</span></li></ul><p><span style=\"font-family:'arial' , sans-serif\">Update 3-3-26</span></p>",
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