Program Manager - Orthopaedic Surgery

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    "ExternalDescriptionStr": "<div style=\"font-style:normal;font-weight:400;margin:0px;padding:0px\">\n <div style=\"margin:0px;padding:0px\">\n  <p><strong>Creighton University School of Medicine – Phoenix&nbsp;</strong>&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p><strong>Graduate Medical Education&nbsp;</strong>&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p><strong>Program Manager - Orthopaedic Surgery</strong></p>\n  <p>____________________________________________________________________________________&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p>The GME Program Manager works in collaboration with the Program Director(s) and GME Program Managers to coordinate administration of residency and fellowship educational programs for the department. The GME Program Manager serves as the administrative person for the <strong>Orthopaedic Surgery </strong>Residency program and is primarily responsible for programmatic planning and accreditation across both primary training sites and the operational and financial management of the designated GME training program in partnership with the GME Manager/Administrator.&nbsp;&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p>In collaboration with the Program Director and reporting to the GME Manager/Administrator, the position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p>This position is based at&nbsp;both Valleywise Health and St. Joseph’s Hospital and Medical Center.&nbsp;&nbsp;&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p><strong><u>Essential Functions &amp; Responsibilities:&nbsp;</u></strong>&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Collaborates with the GME Program Director and or program leadership members to design, implement, and manage the administrative/academic operations of the program(s).&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Provides direct supervision for administrators within Orthopaedic Surgery<strong>,</strong> with responsibility to delegate and organize work within the team.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Manages evaluations and career progression for the learners of the program.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Oversee timecards, time management, leave of absences, and all HR matters for the learners of the program.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Provides support and meets regularly with the Program Director concerning program management and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director and GME Manager for improvement.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n</div>\n<div style=\"font-style:normal;font-weight:400;margin:0px;padding:0px\">\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Oversee program-level policy development.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Provides both administrative supervision and support to residents/fellows. Acts as a liaison between residents and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, external rotations, etc.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Oversees department-level trainee orientation.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Creates and/or oversees external program advertising/media through websites, brochures, postcards, publications, and other such media. Creates/edits annual publications regarding the program. Responsible for program’s website content.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Develops, implements and improves the evaluative processes of the trainees, program, faculty, and rotations.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Directs planning of departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Oversees organization of CCC and PEC meetings and preparation and distribution of materials for conferences and lectures.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Assists GME office to track and processes paperwork for visa requests, in conjunction with the Registrar and International Office.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Works with GME to ensure accuracy of budget statements and assists with yearly residency budget. Oversees all purchasing for the office/program. Approves expense reports. Assesses equipment acquisition and training needs and makes recommendations to the Program Director and GME Manager.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Prepares ACGME Annual Reporting (WebADS), Self Study, Site Visits, and internal/special reviews.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Oversees the ERAS database (Electronic Residency Application System) and its processes during the Residency Recruitment season.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Accountable for compliance of program letters of agreement (PLA) for all required activities and ensures agreements are revised and maintained in accordance with ACGME and GME requirements.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Plans and oversees all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Develops initiatives to address program weaknesses in coordination with the Program Director, the Program Evaluation Committee, and other leadership team members.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Analyzes data and trends regarding accreditation and program management to implement initiatives to address program quality improvement.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Delivers guidance and mentors other levels of GME Program Administrators.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Assists with planning and delivery of Program Administrator development and related activities.&nbsp;&nbsp;</li>\n  </ul>\n </div>\n</div>\n<div style=\"font-style:normal;font-weight:400;margin:0px;padding:0px\">\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Performs other duties as assigned.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p>&nbsp;<strong><u>Education and Experience:&nbsp;</u></strong>&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>2-5&nbsp;years’ experience&nbsp;of office administrative experience, preferably in a healthcare and/or education setting.&nbsp; &nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Bachelor’s Degree or equivalent combination of education and experience&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Considerable professional/administrative experience&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Demonstrated ability to analyze, compare and evaluate various courses of action within scope of the role&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Excellent written and verbal communication skills.&nbsp; &nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Ability to organize information.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Ability to handle sensitive information with absolute confidentiality.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Ability to make decisions independently or to escalate issues as needed.&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Preferred-Minimum of five (5) years of direct experience as the primary GME program coordinator (manager) of an ACGME-accredited residency-fellowship program(s) required including current specific knowledge and experience with ACGME Common Program Requirements and specialty board requirements&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <p>&nbsp;<strong><u>Knowledge, Skills, and Abilities</u></strong>&nbsp;</p>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Excellent verbal and written communication skills required&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Organizational skills&nbsp;</li>\n  </ul>\n </div>\n <div style=\"margin:0px;padding:0px\">\n  <ul>\n   <li>Analytical skills required&nbsp;</li>\n  </ul>\n </div>\n</div>",
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