TPWD - Contract Specialist IV

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE : All applications must contain complete job histories in the WORK HISTORY SECTION to include: Job Title Dates of employment (month/year) Name of Employer, Name of Supervisor Description of duties performed Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Resumes are encouraged as attachments but will not be used to determine eligibility Work In Texas (WIT) Applications : WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit . IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Contract Specialist I-V Army 36B, 51C, 36A, 51C Contract Specialist I-V Navy LS, LSS, 310X, 651X, 751X Contract Specialist I-V Coast Guard SK, F&S, FIN10, SEI16 Contract Specialist I-V Marine Corps 3044, 3006, 8640 Contract Specialist I-V Air Force 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX Contract Specialist I-V Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: Veteran - DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried - Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty - Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty - Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household - Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted . HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Purchasing and Contracting Director and Contract Administration Manager, the Contract Specialist performs advanced (senior-level) contract management work. Responsible for developing solicitations, evaluating, and executing a broad range of contracts including, but not limited to, Interagency Contracts, Revenue Contracts, Interlocal Agreements, Lease Contracts and Memorandums of Agreement. Enters contract data into Agency Financial System (CAPPS) and ensures all contract reporting requirements are met. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division, Federal, and Branch rules, regulations, and procedures. TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE : All applications must contain complete job histories in the WORK HISTORY SECTION to include: Job Title Dates of employment (month/year) Name of Employer, Name of Supervisor Description of duties performed Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Resumes are encouraged as attachments but will not be used to determine eligibility Work In Texas (WIT) Applications : WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit . IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Contract Specialist I-V Army 36B, 51C, 36A, 51C Contract Specialist I-V Navy LS, LSS, 310X, 651X, 751X Contract Specialist I-V Coast Guard SK, F&S, FIN10, SEI16 Contract Specialist I-V Marine Corps 3044, 3006, 8640 Contract Specialist I-V Air Force 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX Contract Specialist I-V Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: Veteran - DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried - Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty - Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty - Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household - Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted . HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION Under the direction of the Purchasing and Contracting Director and Contract Administration Manager, the Contract Specialist performs advanced (senior-level) contract management work. Responsible for developing solicitations, evaluating, and executing a broad range of contracts including, but not limited to, Interagency Contracts, Revenue Contracts, Interlocal Agreements, Lease Contracts and Memorandums of Agreement. Enters contract data into Agency Financial System (CAPPS) and ensures all contract reporting requirements are met. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division, Federal, and Branch rules, regulations, and procedures. MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor’s degree. Experience: One year full-time work experience providing contract support. Two years experience in contract development, management or evaluation work. Three years experience providing customer service, program support, involving the processing and analysis of data related to contract and procurement policies and procedures to internal and external customers. NOTE: Experience may have occurred concurrently. Licensure: Applicant must possess a valid State driver’s license. Must possess a Certified Contract Manager (CTCM) certification. Must obtain, within one year of employment, a Certified Texas Contract Developer (CTCD) certification. Note: Retention of position contingent on obtaining and maintaining required license and certification. ACCEPTABLE SUBSTITUTIONS Education: One additional year of directly related experience in procurement/contract support may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester hours PREFERRED QUALIFICATIONS Education: Graduation from an accredited four-year college or university with a Bachelor’s degree or higher and major coursework in business administration or a related field. Experience: Five years full-time work experience providing procurement/contract support. Experience in State of Texas Contract and Purchasing support involving federal guidelines. Experience in procurement and contracting policies and procedures. Experience in purchasing and/or contracting at a Texas State Agency, Institution of Higher Education, or local government. Experience in collaborating with administrative state agencies, institutions of higher education, and non-profit organizations. CAPPS or a similar integrated financial system. Licensure: Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD) or other equivalent national certification e.g. Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO). KNOWLEDGE, SKILLS AND ABILITIES Knowledge of local, state or federal laws and regulations related to procurement administration and management. Knowledge of state contracting, purchasing and procurement policies as published in the Texas Purchasing and Contract Management Guide. Knowledge of contract development, writing specifications, solicitation and award, and contract management and close-out. Skill in using office equipment e.g. computer, copier, scanner, etc. Skill in Microsoft Office Suite e.g. Excel, Outlook, Teams, PowerPoint, Word. Skill in proficient oral and written communication. Skill in using logic and reasoning to identify the strengths and weaknesses of alternate solutions, or approaches to problems. Skill in providing quality customer service in a courteous and professional manner. Skill in establishing and maintaining effective work relationships with co-workers and external customers. Skill in identifying and resolving problems by using strong analytical, innovative approaches and taking initiative in preventing/solving problems. Skill in effectively managing several projects simultaneously. Ability to interpret and explain contract rules, policies and procedures. Ability to use an automated financial system to process contracts and Purchase Orders. Ability to provide guidance and assistance to division procurement and/or field staff. Ability to maintain multiple reporting requirements. Ability to maintain flexibility, and work with interruptions, and multiple changing priorities. Ability to plan, organize, and prioritize multiple assignments without compromising accuracy. Ability to maintain strict confidentiality. Ability to act in the best interests of the agency and demonstrate a high level of integrity and strong work ethic. Ability to gather, assemble, correlate, and analyze facts and information. Ability to work independently with little or no supervision. Ability to work as a member of a team. Ability to work under stressful conditions. Ability to perform work activities in accordance with TPWD Safety Program. WORKING CONDITIONS Required to work 8:00 am - 5:00 pm, Monday through Friday. Required to adjust to changing schedules. Required to work overtime as necessary. May be required to 5% travel. May be required to operate a State vehicle. Non-smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor’s degree. Experience: One year full-time work experience providing contract support. Two years experience in contract development, management or evaluation work. Three years experience providing customer service, program support, involving the processing and analysis of data related to contract and procurement policies and procedures to internal and external customers. NOTE: Experience may have occurred concurrently. Licensure: Applicant must possess a valid State driver’s license. Must possess a Certified Contract Manager (CTCM) certification. Must obtain, within one year of employment, a Certified Texas Contract Developer (CTCD) certification. Note: Retention of position contingent on obtaining and maintaining required license and certification. ACCEPTABLE SUBSTITUTIONS Education: One additional year of directly related experience in procurement/contract support may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester hours PREFERRED QUALIFICATIONS Education: Graduation from an accredited four-year college or university with a Bachelor’s degree or higher and major coursework in business administration or a related field. Experience: Five years full-time work experience providing procurement/contract support. Experience in State of Texas Contract and Purchasing support involving federal guidelines. Experience in procurement and contracting policies and procedures. Experience in purchasing and/or contracting at a Texas State Agency, Institution of Higher Education, or local government. Experience in collaborating with administrative state agencies, institutions of higher education, and non-profit organizations. CAPPS or a similar integrated financial system. Licensure: Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD) or other equivalent national certification e.g. Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO). KNOWLEDGE, SKILLS AND ABILITIES Knowledge of local, state or federal laws and regulations related to procurement administration and management. Knowledge of state contracting, purchasing and procurement policies as published in the Texas Purchasing and Contract Management Guide. Knowledge of contract development, writing specifications, solicitation and award, and contract management and close-out. Skill in using office equipment e.g. computer, copier, scanner, etc. Skill in Microsoft Office Suite e.g. Excel, Outlook, Teams, PowerPoint, Word. Skill in proficient oral and written communication. Skill in using logic and reasoning to identify the strengths and weaknesses of alternate solutions, or approaches to problems. Skill in providing quality customer service in a courteous and professional manner. Skill in establishing and maintaining effective work relationships with co-workers and external customers. Skill in identifying and resolving problems by using strong analytical, innovative approaches and taking initiative in preventing/solving problems. Skill in effectively managing several projects simultaneously. Ability to interpret and explain contract rules, policies and procedures. Ability to use an automated financial system to process contracts and Purchase Orders. Ability to provide guidance and assistance to division procurement and/or field staff. Ability to maintain multiple reporting requirements. Ability to maintain flexibility, and work with interruptions, and multiple changing priorities. Ability to plan, organize, and prioritize multiple assignments without compromising accuracy. Ability to maintain strict confidentiality. Ability to act in the best interests of the agency and demonstrate a high level of integrity and strong work ethic. Ability to gather, assemble, correlate, and analyze facts and information. Ability to work independently with little or no supervision. Ability to work as a member of a team. Ability to work under stressful conditions. Ability to perform work activities in accordance with TPWD Safety Program. WORKING CONDITIONS Required to work 8:00 am - 5:00 pm, Monday through Friday. Required to adjust to changing schedules. Required to work overtime as necessary. May be required to 5% travel. May be required to operate a State vehicle. Non-smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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