Accounts Payable Supervisor

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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4224340/Mammoth-Holdings-LLC/Accounts-Payable-Supervisor",
    "job_type": "Full-time",
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    "description_html": "<p>We are seeking an experienced Accounts Payable Supervisor to lead and oversee the accounts payable function for a growing multi-location car wash organization. The ideal candidate will have a minimum of 5 years of progressive Accounts Payable experience, including supervisory responsibilities. Strong working knowledge of JAGGAER and Microsoft Dynamics 365 Business Central is preferred. This role is responsible for leading a team and ensuring accurate and timely processing of invoices, purchase orders, vendor payments, expense management, vendor management, and AP controls while supporting operational excellence across multiple locations.</p><p><br></p><p><u><strong>Key Responsibilities</strong></u></p><p>Accounts Payable Management</p><ul><li>Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule.</li><li>Review, approve, and monitor invoice coding, purchase order matching, and payment processing.</li><li>Ensure compliance with company policies, internal controls, and &nbsp;accounting procedures.</li><li>Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations.</li><li>Resolve complex invoice discrepancies, vendor issues, and payment disputes.</li><li>Credit card systems management and processing</li></ul><p>Vendor Management</p><ul><li>Maintain positive relationships with vendors, suppliers, and service providers.</li><li>Oversee vendor onboarding, including collection and validation of &nbsp;W-9s, tax documentation, and payment information.</li><li>Monitor vendor accounts to ensure timely payments and resolve outstanding balances.</li><li>Support contract and procurement processes through JAGGAER workflows and approvals.</li><li>1099 processing</li></ul><p>Systems &amp; Process Improvement</p><ul><li>Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes.</li><li>Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records.</li><li>Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices.</li><li>Assist with system upgrades, testing, training, and process documentation.</li></ul><p>Team Leadership</p><ul><li>Supervise, train, mentor, and develop Accounts Payable staff.</li><li>Establish performance expectations and conduct regular performance evaluations.</li><li>Foster a culture of accountability, accuracy, and continuous improvement.</li><li>Assist with workload distribution and ensure department deadlines &nbsp;are consistently met.</li></ul><p>Financial Reporting &amp; Compliance</p><ul><li>Support month-end and year-end closing activities related to accounts payable.</li><li>Reconcile AP subledger to the general ledger and investigate discrepancies.</li><li>Assist with audits by preparing schedules, reports, and supporting documentation.</li><li>Ensure compliance with sales tax, use tax, and 1099 reporting requirements.</li><li>Monitor adherence to company financial policies and segregation of duties.</li></ul><p>Qualifications</p><p>Required</p><ul><li>Minimum 5 years of Accounts Payable experience, with at least 2 years in a supervisory or leadership role.</li><li>Strong understanding of AP processes, internal controls, three-way matching, and vendor management.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.</li><li>Excellent organizational, analytical, and problem-solving skills.</li><li>Strong written and verbal communication skills.</li><li>Experience supporting multi-location retail, automotive, service, or car wash operations.</li><li>Experience managing high-volume invoice processing environments.</li><li>Knowledge of fixed assets, lease accounting, and operational expense management.</li></ul><p>Preferred</p><ul><li>Working knowledge of JAGGAER procurement and invoice management systems.</li><li>Working knowledge of Microsoft Dynamics 365 Business Central.</li></ul><p>Work Environment</p><ul><li>Fast-paced, growth-oriented environment supporting multiple car wash locations.</li><li>Ability to manage competing priorities and meet deadlines.</li><li>Collaborative interaction with Operations, Accounting, and Executive Leadership teams.</li></ul><p>Compensation &amp; Benefits</p><ul><li>Competitive salary based on experience.</li><li>Performance-based bonus opportunities.</li><li>Comprehensive benefits package, including health, dental, vision, paid time off, and retirement plan options.</li></ul>",
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