Program Management Support Specialist

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      "state": "Alabama"
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    "departmentLabel": "Program Management",
    "employmentStatusLabel": "Full-Time"
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    "location": {
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      "state": "Alabama",
      "postalCode": "35243",
      "addressCountry": "United States"
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    "datePosted": "2026-05-08",
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    "description": "<p><span style=\"font-size: 14pt; font-weight: bold\">Summary of Responsibilities:</span></p>\n<p><span style=\"font-size: 18pt\">The Program Management Support Specialist supports the execution of strategic initiatives by providing project coordination, operational support, and direct project management for select initiatives. This role ensures projects are organized, effectively communicated, and aligned with organizational priorities. Additionally, the role provides administrative and operational support to the Executive Program Manager, optimizing time, priorities, and meeting effectiveness. The position drives consistency, accountability, and visibility across multiple projects.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Specific Duties and Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Support intake, prioritization, and documentation of PMO projects and initiatives.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain project tracking systems, dashboards, and reporting tools.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate project meetings, including agendas, notes, and follow-up action items.</span></li>\n<li><span style=\"font-size: 12pt\">Track project timelines, milestones, risks, dependencies, and deliverables.</span></li>\n<li><span style=\"font-size: 12pt\">Lead smaller-scale projects or defined workstreams.</span></li>\n<li><span style=\"font-size: 12pt\">Develop and maintain project plans.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare executive-level reports, summaries, and presentations.</span></li>\n<li><span style=\"font-size: 12pt\">Monitor project health and proactively address risks or delays.</span></li>\n<li><span style=\"font-size: 12pt\">Support PMO processes, templates, and workflows.</span></li>\n<li><span style=\"font-size: 12pt\">Facilitate cross-functional communication and alignment.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure project documentation is organized, accurate, and up to date.</span></li>\n<li><span style=\"font-size: 12pt\">Provide calendar management support for the Executive Program Manager.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate meetings, logistics, and materials.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare briefing materials and presentations.</span></li>\n<li><span style=\"font-size: 12pt\">Track deadlines and deliverables.</span></li>\n<li><span style=\"font-size: 12pt\">Support communications on behalf of leadership.</span></li>\n<li><span style=\"font-size: 12pt\">Capture notes, track action items, and ensure follow-through.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Other Duties</span></p>\n<ul>\n<li><span>Participate in ministry at Church of the Highlands and Highlands College by leading </span>small groups.</li>\n<li><span>Affirm and uphold the Statement of Faith and Core Values.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Leadership Requirements</span></p>\n<ul>\n<li><span>Demonstrates ownership and accountability.</span></li>\n<li><span>Leads through influence.</span></li>\n<li><span>Models professionalism and follow</span>-through.</li>\n<li><span>Provides clarity and insights to leaders</span>.</li>\n<li><span>Promotes collaboration and excellence.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Qualifications</span></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Personal Characteristics</span></p>\n<ul>\n<li><span>Highly organized and detail oriented.</span></li>\n<li><span>Proactive, self</span>-motivated, and solutions focused.</li>\n<li><span>Adaptable and able to navigate ambiguity.</span></li>\n<li><span>Strong relational skills.</span></li>\n<li><span>Committed to excellence, integrity, and stewardship.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Essential Traits</span></p>\n<ul>\n<li><span>Strong sense of ownership and initiative.</span></li>\n<li><span>High capacity for managing multiple priorities.</span></li>\n<li><span>Consistency and reliability.</span></li>\n<li><span>Ability to think critically and anticipate needs.</span></li>\n<li><span>High level of professionalism and discretion.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Abilities &amp; Skills</span></p>\n<ul>\n<li><span>Excellent organizational and time management skills.</span></li>\n<li><span>Strong written and verbal communication skills.</span></li>\n<li><span>Ability to create executive</span>-level reports and presentations.</li>\n<li><span>Skilled in project planning and execution.</span></li>\n<li><span>Ability to identify risks and implement solutions.</span></li>\n<li><span>Proficiency in tools (Asana, Monday, Smartsheet, Excel).</span></li>\n<li><span>Ability to facilitate meetings.</span></li>\n<li><span>Strong calendar and logistics management</span>.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Knowledge</span></p>\n<ul>\n<li><span>Project management principles and best practices.</span></li>\n<li><span>PMO workflows and reporting standards.</span></li>\n<li><span>Organizational operations and cross</span>-functional dynamics.</li>\n<li><span>Data tracking and performance metrics.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Education</span></p>\n<ul>\n<li><span>High School Diploma or equivalent required.</span></li>\n<li><span>Bachelor’s degree required</span>.</li>\n<li><span>Preferred: Business Administration, Organizational Leadership, Project Management.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Experience</span></p>\n<ul>\n<li><span>2–</span>5 years of relevant experience.</li>\n<li><span>Experience supporting executives preferred.</span></li>\n<li><span>Experience in a PMO environment preferred.</span></li>\n<li><span>Experience managing multiple projects.</span></li>\n<li><span>Cross</span>-functional team experience preferred.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Extent of Public Contact</span></p>\n<p>Medium</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Physical Demands</span></p>\n<p>Minimal physical requirements.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Direct Reports</span></p>\n<p>This position is not a team lead for any Highlands College teammates.</p>\n<p><br></p>",
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