Executive Office- Admin Support Associate/Assistant Vice President

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    "datePosted": "2026-04-28T04:00:00.000Z",
    "description": "<h2>Introduction</h2>\n<p>Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.</p>\n<h2>Overview</h2>\n<p>The Associate/AVP will be responsible for Fixed Asset management, Archive management, and day-to-day administrative duty assigned.</p>\n<h2>Responsibilities</h2>\n<p><em>Include but are not limited to:</em></p>\n<p> </p>\n<p><em><strong>Fixed Assets Management</strong></em></p>\n<ul>\n <li>Oversee the Bank’s Fixed Assets management, in terms of budgeting, inputting, inventory and processing.</li>\n <li>Assist on Fixed Asset budget compilation, coordination and execution progress.</li>\n <li>Assist on Fixed Assets inventory management, in terms of inventory checking and reviewing, record keeping and verification.</li>\n <li>Oversee the Bank’s annual Fixed Assets inventory checking project, in terms of managing, coordinating and reporting.</li>\n</ul>\n<p><em><strong>Admin Duty</strong></em></p>\n<ul>\n <li>Corporate vehicle management, including chauffeur service, vehicle inspection and maintenance, vehicle usage log, etc.</li>\n <li>Expat staff related service support.</li>\n <li>Assist on the Bank’s delegation reception and itinerary planning.</li>\n <li>Assist on the Bank’s major event hosting and coordination.</li>\n <li>Assist on the Bank’s meeting room scheduling and management.</li>\n <li>Assist on department attendence management.</li>\n <li>Other temporary tasks assigned by management.</li>\n</ul>\n<p><em><strong>Archive Management</strong></em></p>\n<ul>\n <li>Assist on the Bank's Archive Management, in terms of archive consolidation, record keeping, receiving and storage.<p> </p></li>\n <li><p>Manage and organize Central File Storage of the Bank.</p></li>\n <li><p>Assist on the Bank’s offsite document storage site, including request. processing and reviewing, comply with the Bank's record retention policy and destruction requirement.</p></li>\n</ul>\n<p><em><strong>Data Steward</strong></em></p>\n<ul>\n <li>Serve as Record Coordinator of the department, managing data qualify and maintain record as requested.</li>\n <li>Maintain the department’s physical and electronic records to ensure accuracy, organization, and easy retrieval.</li>\n <li>Review and provide updates on data and records activities via monthly committee meetings.</li>\n <li>Manage and update the department’s Record Retention Schedule and ensure compliance with retention policies.</li>\n</ul>\n<p><em><strong>Compliance</strong></em></p>\n<ul>\n <li>Understand regulatory compliance requirements.</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>Bachelor’s Degree required.</li>\n <li>Minimum 3 years working experience required for Associate level; Minimum 4 years working experience required for AVP level.</li>\n <li>Admin Support working experience preferred.</li>\n <li><p>Bilingual ability (listening, speaking, reading and writing) in both English and Mandarin Chinese, is required.</p></li>\n <li><p>Valid U.S. Driver License required.</p></li>\n</ul>\n<h2>Pay Range<p><em>Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.</em></p></h2>USD $42,000.00 - USD $150,000.00 /Yr.",
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