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Specialist, Program Support Services (Subs)

6119f68b 4e8d 4359 8456 52d522fa98f6 19000101 000001 · Oxnard, CA, US, Oxnard, CA · Active · $22–$31 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company6119f68b 4e8d 4359 8456 52d522fa98f6 19000101 000001
TitleSpecialist, Program Support Services (Subs)
Normalized title-
Department / team-
LocationOxnard, CA, United States
Work model-
Employment typeFull Time
Salary$22–$31 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-08 / 2026-06-09
Changed / last seen2026-06-18 / 2026-06-18

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PageWhat it containsOpen
Company jobsActive postings from 6119f68b 4e8d 4359 8456 52d522fa98f6 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Oxnard.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company6119f68b 4e8d 4359 8456 52d522fa98f6 19000101 000001
Source86f80757-2898-4ece-8a6c-6050ab666548
ATS providerADP Workforce Now Recruiting

Description

Program Support Services Specialist (Subsidized) Under the supervision of the assigned child care services supervisor, the program support services specialist shall be responsible to: Maintain, monitor, and order office supplies and miscellaneous items through the electronic requisition system (e-req), including creating and maintaining inventory tracking systems and serving as liaison with the purchasing department. Facilitate the repair and maintenance of office equipment including copy machines, printers, fax machines, and related equipment. Assemble and distribute provider agreements, orientation materials, enrollment, recertifications, and other program packets for providers and families as needed. Assist with enrollment and outreach activities for child care providers and families, including collecting and maintaining required documentation and supporting mass enrollment activities. Create, update, and maintain spreadsheets and databases to track provider information, family enrollment status, waitlists, disenrollments, and expiration of required documentation. Generate accurate reports as requested. Enter, update, upload, and maintain provider, family, and program documentation within electronic database systems and assist supervisors with maintaining Title V binders and related compliance records. Retrieve files and prepare documentation for internal and external audits, reimbursement reviews, finance requests, and other agency reporting requirements. Assist with child care attendance sheet processing, batching, and reimbursement support activities. Assist child care providers with completion of required documents. Provide child care providers with general information regarding subsidized child care reimbursement requirements, procedures, and program guidelines. Maintain ongoing communication with parent and provider services and other units regarding families, children, providers, and program updates. Outsource and coordinate quotes for printing and mailing projects, including preparing mass mailings, labeling envelopes, and arranging pick-up and distribution. Provide mail processing support in the absence of the mail clerk. Maintain records of critical correspondence and ensure accurate recordkeeping and confidentiality of files and documentation. Create volumes for active files and prepare disenrolled or inactive files for warehouse storage in accordance with agency procedures. Take and transcribe meeting notes as assigned. Translate program forms, letters, reports, procedures, and other documents as requested. Provide back-up coverage and support for the customer service desk. Keep informed of program changes, eligibility guidelines, and agency procedures to ensure accurate dissemination of information. Other duties as assigned. EMPLOYMENT STANDARDS Required Education and Experience High school graduate or equivalent. Minimum three years’ experience involving community or social work or in a highly responsible clerical support or customer service capacity. Preferred Criteria : Completed college coursework. Knowledge and Abilities : Fluent bilingual (English/Spanish) skills required. Good typing and clerical skills with the ability to generate accurate reports, forms, spreadsheets, and other documents. Good knowledge of Windows environment and applications such as Word, Excel, Teams, Outlook and PowerPoint. Knowledge of computer information management systems and standard office equipment, procedures, and filing systems. Ability to work with minimum supervision. Ability to effectively follow written and verbal instruction. Ability to communicate effectively orally and in writing. Ability to establish good rapport with staff, outside agencies, and the general public. Ability to maintain strict confidentiality. Physical Abilities : Ability to effectively use hands and fingers in the operation of computers, keyboards, and other office equipment. Ability to clearly see computer screens and detailed documents. License or Other Requirements : Must submit to a job-pertinent, agency-paid, pre-employment physical examination. Employment is conditional pending satisfactory results of the physical examination.

Full job record

Job ID96a800591683fa81f4709f69a39b064c8155582d
Org IDda36368f-872c-4d94-9e32-23f82e3d8319
Source ID86f80757-2898-4ece-8a6c-6050ab666548
Board ID86f80757-2898-4ece-8a6c-6050ab666548
Provideradp_workforcenow
Provider Job Key568984
TitleSpecialist, Program Support Services (Subs)
Normalized Title—
Statusactive
Activeyes
Location TextOxnard, CA, US, Oxnard, CA
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionCA
CityOxnard
Salary Raw22.44 To 30.69 (USD) Hourly
Salary Min22.44
Salary Max30.69
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6119f68b-4e8d-4359-8456-52d522fa98f6&ccId=19000101_000001&lang=en_US&type=JS&jobId=568984&jwId=9201432339809_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6119f68b-4e8d-4359-8456-52d522fa98f6&ccId=19000101_000001&lang=en_US&type=JS&jobId=568984&jwId=9201432339809_1
First Seen At2026-06-09 13:33:46Z
Last Seen At2026-06-18 13:46:33Z
Last Checked At2026-06-18 13:46:33Z
Last Changed At2026-06-18 13:46:33Z
Inactive At—
Source Posted At2026-06-08 22:10:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=6119f68b-4e8d-4359-8456-52d522fa98f6|19000101_000001/date=2026-06-18/2026-06-18T13-46-32-559Z-2df4f202370c9f73b825e24e67d102087d04d4f1ff95a0e6db24b29a11a80a01.json
Event Fields
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Parsed Structured
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Extensions
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    "requisitionDescription": "<div><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;' data-pasted=\"true\"><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;text-transform:uppercase;'>Program Support Services Specialist</span></u></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>(Subsidized)</span></u></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Under the supervision of the assigned child care services supervisor, the program support services specialist shall be responsible to:</span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ol style=\"margin-bottom:0in;list-style-type: decimal;margin-left: 0in;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Maintain, monitor, and order office supplies and miscellaneous items through the electronic requisition system (e-req), including creating and maintaining inventory tracking systems and serving as liaison with the purchasing department.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Facilitate the repair and maintenance of office equipment including copy machines, printers, fax machines, and related equipment.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Assemble and distribute provider agreements, orientation materials, enrollment, recertifications, and other program packets for providers and families as needed.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Assist with enrollment and outreach activities for child care providers and families, including collecting and maintaining required documentation and supporting mass enrollment activities.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Create, update, and maintain spreadsheets and databases to track provider information, family enrollment status, waitlists, disenrollments, and expiration of required documentation. Generate accurate reports as requested.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Enter, update, upload, and maintain provider, family, and program documentation within electronic database systems and assist supervisors with maintaining Title V binders and related compliance records.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Retrieve files and prepare documentation for internal and external audits, reimbursement reviews, finance requests, and other agency reporting requirements.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Assist with child care attendance sheet processing, batching, and reimbursement support activities.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Assist child care providers with completion of required documents.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Provide child care providers with general information regarding subsidized child care reimbursement requirements, procedures, and program guidelines.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Maintain ongoing communication with parent and provider services and other units regarding families, children, providers, and program updates.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Outsource and coordinate quotes for printing and mailing projects, including preparing mass mailings, labeling envelopes, and arranging pick-up and distribution. Provide mail processing support in the absence of the mail clerk.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Maintain records of critical correspondence and ensure accurate recordkeeping and confidentiality of files and documentation.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Create volumes for active files and prepare disenrolled or inactive files for warehouse storage in accordance with agency procedures.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Take and transcribe meeting notes as assigned.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Translate program forms, letters, reports, procedures, and other documents as requested.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Provide back-up coverage and support for the customer service desk.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Keep informed of program changes, eligibility guidelines, and agency procedures to ensure accurate dissemination of information.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Other duties as assigned.&nbsp;</span></li></ol></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>EMPLOYMENT STANDARDS</span></u></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Required Education and Experience</span></u></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;margin-left: 0in;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>High school graduate or equivalent.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Minimum three years&rsquo; experience involving community or social work or in a highly responsible clerical support or customer service capacity.</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Preferred Criteria</span></u></strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>: Completed college coursework.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Knowledge and Abilities</span></u></strong><strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>: </span></strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Fluent bilingual (English/Spanish) skills required.</span> <span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Good typing and clerical skills with the ability to generate accurate reports, forms, spreadsheets, and other documents.</span> <span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Good knowledge of Windows environment and applications such as Word, Excel, Teams, Outlook and PowerPoint. Knowledge of computer information management systems and standard office equipment, procedures, and filing systems. Ability to work with minimum supervision. Ability to effectively follow written and verbal instruction. Ability to communicate effectively orally and in writing. Ability to establish good rapport with staff, outside agencies, and the general public. Ability to maintain strict confidentiality.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Physical Abilities</span></u></strong><strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>: </span></strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Ability to effectively use hands and fingers in the operation of computers, keyboards, and other office equipment. Ability to clearly see computer screens and detailed documents.&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;line-height:normal;'><strong><u><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>License or Other Requirements</span></u></strong><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>: Must submit to a job-pertinent, agency-paid, pre-employment physical examination. Employment is conditional pending satisfactory results of the physical examination.</span></p></div>\n",
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