Sales Executive Assistant

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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4229528/Heartland-Business-Systems-LLC/Sales-Executive-Assistant",
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    "html_title": "Heartland Business Systems, LLC - Sales Executive Assistant",
    "description_html": "<p><strong>Position Summary:</strong></p><p>The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the Chief Revenue Officer (CRO) and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.</p><p><strong>Roles and Responsibilities/ Essential Functions:</strong></p><ul><li>Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making.</li><li>Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO’s time by evaluating requests and aligning meetings with business priorities.</li><li>Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through.</li><li>Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.</li><li>Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.</li><li>Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner.&nbsp;</li><li>Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.</li><li>Support executive communications and presence, including managing professional social media activity in partnership with Marketing.</li><li>Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.</li><li>Serve as a back up for other administrative functions.&nbsp;</li></ul><p><br></p>",
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      "datePosted": "2026-06-05T13:27:28-05:00",
      "description": "<p>Description</p><p><strong>Position Summary:</strong></p><p>The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the Chief Revenue Officer (CRO) and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.</p><p><strong>Roles and Responsibilities/ Essential Functions:</strong></p><ul><li>Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making.</li><li>Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO’s time by evaluating requests and aligning meetings with business priorities.</li><li>Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through.</li><li>Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.</li><li>Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.</li><li>Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner. </li><li>Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.</li><li>Support executive communications and presence, including managing professional social media activity in partnership with Marketing.</li><li>Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.</li><li>Serve as a back up for other administrative functions. </li></ul><p><br/></p><p>Requirements</p><p><strong>Competencies:</strong></p><ul><li>Accountability: Accountability looks at the extent to which an individual is willing to accept responsibility.</li><li>Adaptability: Adaptability looks at the extent to which an individual can fit into a changing working environment.  </li><li>Business Acumen: Business acumen looks at the ability of the individual to understand and</li><li>discriminate between various business related topics and issues.</li><li>Communication: Ability to promote understanding through exceptional written, oral, interpersonal, and presentation skills.</li><li>Detail Oriented: Detail orientation looks at the ability of the individual to pay meticulous</li><li>attention to all aspects of a situation or task, no matter how small or seemingly unimportant.</li><li>Decision Making: Decision making skills look at the ability of the individual to select an effective</li><li>course of action while controlling resources and expenditures.</li><li>Innovative: Innovation is the ability to go beyond the conventional, a willingness to try different solutions, and to encourage new ideas from employees and co-workers.</li><li>Organized: Organizational skills looks at the ability of the individual to be structured and methodical in working skills. </li><li>Relationship Building: Relationship building looks at the ability of the individual to establish and maintain a good rapport and cooperative relationship with customers and co-workers.</li><li>Reliability: Reliability looks at the ability of the individual to be dependable and trustworthy.</li><li>Self-Motivated: Self motivational skills looks at the ability of the individual to reach a goal or perform a task with little supervision or direction. </li><li>Working Under Pressure: Working under pressure looks at the ability of the individual to maintain composure when exposed to stress. </li></ul><p><strong>Required Experience:</strong></p><ul><li>6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership </li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Experience supporting Executive leadership in a Sales or Technology Industry </li></ul><p><strong>Required Skills, Education and/ or Certifications:</strong></p><ul><li>Bachelor’s Degree or equivalent years of experience</li><li>Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning. </li><li>Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously.</li><li>Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point. </li></ul><p>Equal Opportunity Employer – Including Disabled and Veterans </p><p>#HBS</p><p><br/></p>",
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        "address": {
          "@type": "PostalAddress",
          "postalCode": "54140",
          "addressRegion": "WI",
          "streetAddress": "1700 Stephen Street",
          "addressCountry": "US",
          "addressLocality": "Little Chute"
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        "name": "HEARTLAND BUSINESS SYSTEMS LLC",
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    "requirements_html": "<p><strong>Competencies:</strong></p><ul><li>Accountability: Accountability looks at the extent to which an individual is willing to accept responsibility.</li><li>Adaptability: Adaptability looks at the extent to which an individual can fit into a changing working environment.&nbsp;&nbsp;</li><li>Business Acumen: Business acumen looks at the ability of the individual to understand and</li><li>discriminate between various business related topics and issues.</li><li>Communication: Ability to promote understanding through exceptional written, oral, interpersonal, and presentation skills.</li><li>Detail Oriented: Detail orientation looks at the ability of the individual to pay meticulous</li><li>attention to all aspects of a situation or task, no matter how small or seemingly unimportant.</li><li>Decision Making: Decision making skills look at the ability of the individual to select an effective</li><li>course of action while controlling resources and expenditures.</li><li>Innovative: Innovation is the ability to go beyond the conventional, a willingness to try different solutions, and to encourage new ideas from employees and co-workers.</li><li>Organized: Organizational skills looks at the ability of the individual to be structured and methodical in working skills.&nbsp;</li><li>Relationship Building: Relationship building looks at the ability of the individual to establish and maintain a good rapport and cooperative relationship with customers and co-workers.</li><li>Reliability: Reliability looks at the ability of the individual to be dependable and trustworthy.</li><li>Self-Motivated: Self motivational skills looks at the ability of the individual to reach a goal or perform a task with little supervision or direction.&nbsp;</li><li>Working Under Pressure: Working under pressure looks at the ability of the individual to maintain composure when exposed to stress.&nbsp;</li></ul><p><strong>Required Experience:</strong></p><ul><li>6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership&nbsp;</li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Experience supporting Executive leadership in a Sales or Technology Industry&nbsp;</li></ul><p><strong>Required Skills, Education and/ or Certifications:</strong></p><ul><li>Bachelor’s Degree or equivalent years of experience</li><li>Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning.&nbsp;</li><li>Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously.</li><li>Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel &amp; Power Point.&nbsp;</li></ul><p>Equal Opportunity Employer – Including Disabled and Veterans&nbsp;</p><p>#HBS</p><p><br></p>",
    "requirements_text": "Competencies:\n Accountability: Accountability looks at the extent to which an individual is willing to accept responsibility.\n Adaptability: Adaptability looks at the extent to which an individual can fit into a changing working environment.\n Business Acumen: Business acumen looks at the ability of the individual to understand and\n discriminate between various business related topics and issues.\n Communication: Ability to promote understanding through exceptional written, oral, interpersonal, and presentation skills.\n Detail Oriented: Detail orientation looks at the ability of the individual to pay meticulous\n attention to all aspects of a situation or task, no matter how small or seemingly unimportant.\n Decision Making: Decision making skills look at the ability of the individual to select an effective\n course of action while controlling resources and expenditures.\n Innovative: Innovation is the ability to go beyond the conventional, a willingness to try different solutions, and to encourage new ideas from employees and co-workers.\n Organized: Organizational skills looks at the ability of the individual to be structured and methodical in working skills.\n Relationship Building: Relationship building looks at the ability of the individual to establish and maintain a good rapport and cooperative relationship with customers and co-workers.\n Reliability: Reliability looks at the ability of the individual to be dependable and trustworthy.\n Self-Motivated: Self motivational skills looks at the ability of the individual to reach a goal or perform a task with little supervision or direction.\n Working Under Pressure: Working under pressure looks at the ability of the individual to maintain composure when exposed to stress.\n Required Experience:\n 6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership\n Preferred Experience:\n Experience supporting Executive leadership in a Sales or Technology Industry\n Required Skills, Education and/ or Certifications:\n Bachelor’s Degree or equivalent years of experience\n Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning.\n Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously.\n Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.\n Equal Opportunity Employer – Including Disabled and Veterans\n #HBS"
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    "JobTitle": "Sales Executive Assistant",
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      "City": "Little Chute",
      "Name": "Little Chute, WI Office",
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      "County": "Outagamie",
      "Address": "1700 Stephen Street",
      "Country": "USA",
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    "LocationName": "Little Chute, WI Office",
    "PublishedDate": "2026-06-05T08:27:24-05:00",
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