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Operations Coordinator

Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1 · Tulsa, OK, United States; The University of Tulsa, Tulsa, OK, US · On Site · Active · Oracle Recruiting Cloud / Fusion HCM

Job facts

Field	Value
Company	Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1
Title	Operations Coordinator
Normalized title	-
Department / team	Office and Clerical Staff
Location	Tulsa, OK, United States
Work model	On Site
Employment type	Full Time
Salary	-
Status	active
ATS provider	Oracle Recruiting Cloud / Fusion HCM
Posted / first seen	2026-05-14 / 2026-05-31
Changed / last seen	2026-05-31 / 2026-06-06

Related slices

Page	What it contains	Open
Company jobs	Active postings from Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1.	Open
Company breakdowns	Role, location, ATS, and work model facets for this company.	Open
ATS provider jobs	Active postings observed through Oracle Recruiting Cloud / Fusion HCM.	Open
Provider filtered search	The same provider as a filtered job collection.	Open
City jobs	Active postings in Tulsa.	Open
Department jobs	Active postings in Office and Clerical Staff.	Open
Work model jobs	Active On Site postings.	Open
Lifecycle events	Open, update, close, and reopen events for this posting.	Open
Original posting	Canonical source or apply URL captured from the ATS.	Open

Linked records

Company	Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1
Source	cd3bba3d-4950-442c-a83c-1a43ae2478c2
ATS provider	Oracle Recruiting Cloud / Fusion HCM

Description

Description The Operations Coordinator serves as the principal administrative support for the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum, with a dotted line to the College Director of Operations. This role requires advanced administrative, organizational, and financial management skills to ensure efficient operations across both departments. The position will oversee budgetary and grant processes, supervise work-study staff, and play a key leadership role in graduate student enrollment and program administration. We seek someone who can work independently and creatively to solve problems, as well as collaborate and coordinate with faculty and leadership in two of our largest departments, which include graduate programs in English, Clinical Psychology, and Industrial/Organizational Psychology. Key Responsibilities Administrative Leadership Supervise, train, and evaluate work-study staff across both departments. Serve as the primary point of contact for faculty, staff, students, and external partners. Oversee office operations, including scheduling, correspondence, and record-keeping. Maintain confidentiality of sensitive departmental and student information. Budget, Financial, and Grant Management Develop, monitor, and manage departmental budgets, including forecasting, reporting, and reconciliation. Prepare and process purchase requisitions, check requests, reimbursements, and Pro-card transactions. Assist with budget preparation for grants and special projects; oversee grant expenditures and reporting. Provide regular financial and grant-related reports to department chairs. Identify opportunities for cost savings and process improvements. Academic Program and Faculty Support Assist department chairs with the preparation and maintenance of course schedules, ensuring timely submission and accuracy in university systems. Coordinate the collection and organization of materials for faculty annual reviews, tenure, and promotion processes, maintaining confidentiality and compliance with university policies. Support program assessment activities by gathering, organizing, and reporting data related to student learning outcomes and program effectiveness. Assist with departmental assessment and accreditation processes by compiling required documentation, coordinating site visits, and ensuring timely submission of reports. Serve as a resource for department chairs regarding university policies, deadlines, and best practices related to academic administration. Graduate Enrollment and Program Administration Oversee graduate program applications, admissions, and enrollment for both departments. Coordinate graduate student recruitment efforts, including outreach, events, and communications. Maintain records and documentation for graduate student progress, assistantships, and conference participation. Serve as liaison with the Graduate School and other university offices regarding graduate student matters. Event and Program Coordination Coordinate with faculty to o rganize and manage departmental events, including conferences, awards banquets, and special lectures. Coordinate travel arrangements for faculty, visiting scholars, and graduate students. Prepare departmental communication and updates for web and print. Other Duties Maintain and update departmental websites and promotional materials. Support faculty recruitment and onboarding processes. Perform other duties as assigned Minimum Qualifications Bachelors Degree and 3 years of related experience. Proficiency utilizing computer software such as Microsoft Word, Excel, and Outlook. Excellent written and verbal communication skills. Demonstrated ability to work effectively with diverse groups and administrative levels. Strong organizational skills, attention to detail, and ability to manage multiple priorities independently. Experience handling confidential information with discretion. Preferred Qualifications Advanced degree (MA or higher) Experience in higher education administration. Knowledge of university information systems (e.g., Colleague, Concur, Oracle) Familiarity with graduate enrollment processes, grant management, and accreditation requirements. Responsibilities Provide administrative leadership and support to the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum. Supervise, train, and evaluate work-study staff, ensuring a productive and positive work environment. Serve as the primary point of contact, maintaining effective communication with faculty, staff, students, and external partners. Oversee office operations, including scheduling, correspondence, and record-keeping, with a focus on confidentiality and data security. Develop, monitor, and manage departmental budgets, ensuring financial stability and compliance with university policies. Assist with grant management, including budget preparation, expenditure oversight, and regular reporting to department chairs. Support academic program assessment and accreditation processes, gathering and organizing data, and ensuring timely submission of required documentation. Oversee graduate program applications, admissions, and enrollment, coordinating recruitment efforts and maintaining student records. Liaise with the Graduate School and other university offices on graduate student matters, ensuring a seamless experience for students. Coordinate departmental events, travel arrangements, and communication, promoting a positive and engaging academic environment. Qualifications Advanced degree (MA or higher) with a minimum of 3 years of related experience in higher education administration. Proficiency in Microsoft Office Suite and familiarity with university information systems. Excellent written and verbal communication skills, with the ability to effectively communicate with diverse groups. Strong organizational skills and attention to detail, capable of managing multiple priorities independently. Experience in financial and grant management, including budget development and reporting. Knowledge of academic program assessment and accreditation processes is preferred. Familiarity with graduate enrollment processes and student support is an asset. Ability to work collaboratively with faculty, staff, and students, fostering a positive and inclusive environment. Discretion and a commitment to maintaining confidentiality of sensitive information. A proactive and solutions-oriented approach to problem-solving and process improvement.

Full job record

Job ID	96782c4309b9cd6623abf9256edd9dae3dd4e22d
Org ID	7c7e2bff-689a-48b4-ad95-950eccc8c700
Source ID	cd3bba3d-4950-442c-a83c-1a43ae2478c2
Board ID	cd3bba3d-4950-442c-a83c-1a43ae2478c2
Provider	oracle_hcm
Provider Job Key	256
Title	Operations Coordinator
Normalized Title	—
Status	active
Active	yes
Location Text	Tulsa, OK, United States; The University of Tulsa, Tulsa, OK, US
Department	Office and Clerical Staff
Team	—
Employment Type	full_time
Workplace Type	on_site
Remote Policy	—
Country	United States
Region	OK
City	Tulsa
Salary Raw	Description The Operations Coordinator serves as the principal administrative support for the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum, with a dotted line to the College Director of Operations. This role requires advanced administrative, organizational, and financial management skills to ensure efficient operations across both departments. The position will oversee budgetary and grant processes, supervise work-study staff, and play a key leadership role in graduate student enrollment and program administration. We seek someone who can work independently and creatively to solve problems, as well as collaborate and coordinate with faculty and leadership in two of our largest departments, which include graduate programs in English, Clinical Psychology, and Industrial/Organizational Psychology. Key Responsibilities Administrative Leadership Supervise, train, and evaluate work-study staff across both departments. Serve as the primary point of contact for faculty, staff, students, and external partners. Oversee office operations, including scheduling, correspondence, and record-keeping. Maintain confidentiality of sensitive departmental and student information. Budget, Financial, and Grant Management Develop, monitor, and manage departmental budgets, including forecasting, reporting, and reconciliation. Prepare and process purchase requisitions, check requests, reimbursements, and Pro-card transactions. Assist with budget preparation for grants and special projects; oversee grant expenditures and reporting. Provide regular financial and grant-related reports to department chairs. Identify opportunities for cost savings and process improvements. Academic Program and Faculty Support Assist department chairs with the preparation and maintenance of course schedules, ensuring timely submission and accuracy in university systems. Coordinate the collection and organization of materials for faculty annual reviews, tenure, and promotion processes, maintaining confidentiality and compliance with university policies. Support program assessment activities by gathering, organizing, and reporting data related to student learning outcomes and program effectiveness. Assist with departmental assessment and accreditation processes by compiling required documentation, coordinating site visits, and ensuring timely submission of reports. Serve as a resource for department chairs regarding university policies, deadlines, and best practices related to academic administration. Graduate Enrollment and Program Administration Oversee graduate program applications, admissions, and enrollment for both departments. Coordinate graduate student recruitment efforts, including outreach, events, and communications. Maintain records and documentation for graduate student progress, assistantships, and conference participation. Serve as liaison with the Graduate School and other university offices regarding graduate student matters. Event and Program Coordination Coordinate with faculty to o rganize and manage departmental events, including conferences, awards banquets, and special lectures. Coordinate travel arrangements for faculty, visiting scholars, and graduate students. Prepare departmental communication and updates for web and print. Other Duties Maintain and update departmental websites and promotional materials. Support faculty recruitment and onboarding processes. Perform other duties as assigned Minimum Qualifications Bachelors Degree and 3 years of related experience. Proficiency utilizing computer software such as Microsoft Word, Excel, and Outlook. Excellent written and verbal communication skills. Demonstrated ability to work effectively with diverse groups and administrative levels. Strong organizational skills, attention to detail, and ability to manage multiple priorities independently. Experience handling confidential information with discretion. Preferred Qualifications Advanced degree (MA or higher) Experience in higher education administration. Knowledge of university information systems (e.g., Colleague, Concur, Oracle) Familiarity with graduate enrollment processes, grant management, and accreditation requirements. Responsibilities Provide administrative leadership and support to the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum. Supervise, train, and evaluate work-study staff, ensuring a productive and positive work environment. Serve as the primary point of contact, maintaining effective communication with faculty, staff, students, and external partners. Oversee office operations, including scheduling, correspondence, and record-keeping, with a focus on confidentiality and data security. Develop, monitor, and manage departmental budgets, ensuring financial stability and compliance with university policies. Assist with grant management, including budget preparation, expenditure oversight, and regular reporting to department chairs. Support academic program assessment and accreditation processes, gathering and organizing data, and ensuring timely submission of required documentation. Oversee graduate program applications, admissions, and enrollment, coordinating recruitment efforts and maintaining student records. Liaise with the Graduate School and other university offices on graduate student matters, ensuring a seamless experience for students. Coordinate departmental events, travel arrangements, and communication, promoting a positive and engaging academic environment. Qualifications Advanced degree (MA or higher) with a minimum of 3 years of related experience in higher education administration. Proficiency in Microsoft Office Suite and familiarity with university information systems. Excellent written and verbal communication skills, with the ability to effectively communicate with diverse groups. Strong organizational skills and attention to detail, capable of managing multiple priorities independently. Experience in financial and grant management, including budget development and reporting. Knowledge of academic program assessment and accreditation processes is preferred. Familiarity with graduate enrollment processes and student support is an asset. Ability to work collaboratively with faculty, staff, and students, fostering a positive and inclusive environment. Discretion and a commitment to maintaining confidentiality of sensitive information. A proactive and solutions-oriented approach to problem-solving and process improvement.
Salary Min	—
Salary Max	—
Salary Currency	—
Salary Period	—
Source URL	https://utulsa-ibvjjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/256
Apply URL	https://utulsa-ibvjjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/256
First Seen At	2026-05-31 18:09:38Z
Last Seen At	2026-06-06 11:13:09Z
Last Checked At	2026-06-06 11:13:09Z
Last Changed At	2026-05-31 18:09:38Z
Inactive At	—
Source Posted At	2026-05-14 16:01:50Z
Source Updated At	—
Raw Payload Uri	s3://job-postings-prod-raw-590183727216/raw/provider=oracle_hcm/board=utulsa-ibvjjb.fa.ocs.oraclecloud.com\|CX_1/date=2026-06-06/2026-06-06T11-13-03-275Z-9a53936031ec05a0dfe508e47dc563a246574a7b1b0c94a74d6c0cf2c51a56a9.json

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    "ExternalDescriptionStr": "<p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">The Operations Coordinator serves as the principal administrative support for the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum, with a dotted line to the College Director of Operations. This role requires advanced administrative, organizational, and financial management skills to ensure efficient operations across both departments. The position will oversee budgetary and grant processes, supervise work-study staff, and play a key leadership role in graduate student enrollment and program administration. 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line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Serve as the primary point of contact for faculty, staff, students, and external partners.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Oversee office operations, including scheduling, correspondence, and record-keeping.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Maintain confidentiality of sensitive departmental and student information.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Budget, Financial, and Grant Management</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Develop, monitor, and manage departmental budgets, including forecasting, reporting, and reconciliation.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Prepare and process purchase requisitions, check requests, reimbursements, and Pro-card transactions.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Assist with budget preparation for grants and special projects; oversee grant expenditures and reporting.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Provide regular financial and grant-related reports to department chairs.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Identify opportunities for cost savings and process improvements.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Academic Program and Faculty Support</span></span></p><ul style=\"padding-left: 72px;\"><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Assist department chairs with the preparation and maintenance of course schedules, ensuring timely submission and accuracy in university systems.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Coordinate the collection and organization of materials for faculty annual reviews, tenure, and promotion processes, maintaining confidentiality and compliance with university policies.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Support program assessment activities by gathering, organizing, and reporting data related to student learning outcomes and program effectiveness.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: black;\"><span>Assist with departmental assessment and accreditation processes by compiling required documentation, coordinating site visits, and ensuring timely submission of reports.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Serve as a resource for department chairs regarding university policies, deadlines, and best practices related to academic administration.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Graduate Enrollment and Program Administration</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Oversee graduate program applications, admissions, and enrollment for both departments.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Coordinate graduate student recruitment efforts, including outreach, events, and communications.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Maintain records and documentation for graduate student progress, assistantships, and conference participation.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Serve as liaison with the Graduate School and other university offices regarding graduate student matters.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Event and Program Coordination</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span style=\"font-style: normal; font-weight: normal;\">Coordinate with faculty to o</span><span>rganize and manage departmental events, including conferences, awards banquets, and special lectures.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Coordinate travel arrangements for faculty, visiting scholars, and graduate students.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span style=\"font-style: normal; font-weight: normal;\">Prepare departmental communication and updates for web and print.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Other Duties</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Maintain and update departmental websites and promotional materials.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Support faculty recruitment and onboarding processes.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Perform other duties as assigned&nbsp;</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\">&nbsp;</p><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Minimum Qualifications</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span style=\"font-style: normal; font-weight: normal;\">Bachelors Degree&nbsp;</span><span>and 3 years of related experience.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Proficiency utilizing computer software such as Microsoft Word, Excel, and Outlook. &nbsp;</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Excellent written and verbal communication skills.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Demonstrated ability to work effectively with diverse groups and administrative levels.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Experience handling confidential information with discretion.</span></span></p></li></ul><p style=\"background-color: white; line-height: normal; margin-bottom: 0in;\"><span style=\"color: black;\"><span>Preferred Qualifications</span></span></p><ul style=\"padding-left: 73px;\"><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\">Advanced degree (MA or higher)</p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Experience in higher education administration.</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Knowledge of university information systems (e.g., Colleague, Concur, Oracle)&nbsp;</span></span></p></li><li><p style=\"background-color: white; line-height: normal; margin-bottom: 9pt; margin-right: 0in; margin-top: 0in;\"><span style=\"color: black;\"><span>Familiarity with graduate enrollment processes, grant management, and accreditation requirements.</span></span></p></li></ul>",
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