Home › Companies › Conference Catalysts › Accounting Associate
Accounting Associate
Conference Catalysts · Remote (Orlando, FL, US), Orlando, FL, United States · Remote · Deleted · $51,000–$51,000 / year · Rippling ATS
Job facts
| Field | Value |
|---|---|
| Company | Conference Catalysts |
| Title | Accounting Associate |
| Normalized title | - |
| Department / team | HR & Admin |
| Location | Orlando, FL, United States |
| Work model | Remote / Remote |
| Employment type | Full Time |
| Salary | $51,000–$51,000 / year |
| Status | deleted |
| ATS provider | Rippling ATS |
| Posted / first seen | 2026-05-12 / 2026-05-29 |
| Changed / last seen | 2026-06-13 / 2026-06-11 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Conference Catalysts. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Rippling ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Orlando. | Open |
| Department jobs | Active postings in HR & Admin. | Open |
| Work model jobs | Active Remote postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Conference Catalysts |
| Source | e082205a-ea9a-4d5c-9967-4fb22282d812 |
| ATS provider | Rippling ATS |
Description
company
About Conference Catalysts:
What started almost 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients’ lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it’s like to be a ConfCat!
role
Reports to: Senior Director, HR & Admin
Location: Remote, Preference for ET or CT time zones
Job Type: Regular, Full-Time/Exempt
Summary of Position: The Accounting Associate plays a critical role in managing and coordinating Conference Catalysts’ internal financial operations and client financial processes. This role is responsible for maintaining accurate financial records, supporting invoicing and payment workflows, reconciling financial transactions, and coordinating expense reimbursement cycles across the organization. The Accounting Associate supports financial workflows across multiple business units and collaborates closely with internal teams and clients to ensure financial accuracy, operational efficiency, and a high standard of service.
The ideal candidate is highly detail-oriented, organized, and comfortable working with a high degree of autonomy. As a team member with specialized financial expertise, this individual will take ownership of financial workflows, proactively identifying opportunities to improve financial processes, strengthen tracking systems, and ensure accuracy across multiple operational areas while maintaining a strong customer-service mindset when supporting internal teams and responding to client financial inquiries.
Performance Evaluation: Formal evaluations will be conducted in 6-month intervals by the Senior Director, HR & Admin to assess job performance.
Responsibilities and Duties: Financial Operations & Reconciliation
Reconcile company and employee credit card transactions and ensure accurate tracking of budgets. Perform monthly bank account reconciliations and investigate discrepancies. Maintain and continuously validate the accuracy of financial records across internal accounting systems. Assist with periodic internal financial audits in coordination with the CEO. Monitor financial workflows and identify discrepancies, inefficiencies, or process improvements. Client Billing & Accounts Receivable
Prepare and issue client invoices for Conference Management, Operations Management, and Digital Solutions services. Monitor incoming payments and ensure accurate tracking of accounts receivable. Respond to client billing inquiries and coordinate with internal stakeholders to resolve discrepancies. Monitor outstanding invoices, proactively follow up on payment status, and support timely collection of receivables. Maintain clear documentation of billing workflows and client financial records. Expense Reimbursement Management
Coordinate employee expense reimbursement cycles, communicate timelines, and ensure compliance with internal policies. Review and validate submitted expense reports for completeness and accuracy. Recommend improvements to expense management processes and documentation. Payment Processing & Vendor Coordination
Process vendor payments and other financial disbursements via check, credit card, or electronic transfer. Maintain accurate documentation and tracking of payment requests, ensuring transparency and audit readiness. Client Financial Support
Collaborate with internal business units to ensure financial data and billing processes align with client contracts and operational workflows. Support audit review of final conference budgets prior to financial close. Support the preparation of client financial reports when requested. Serve as a financial administrative liaison for clients regarding accounts payable and receivable matters. ● Other duties as assigned.
Required Experience, Skills, and Education: Bachelor’s degree in accounting, finance, business administration, or related field. Or relevant combination of education and experience. 3+ years of experience in accounting or bookkeeping. Advanced proficiency using Microsoft Excel. Proficiency using the accounting software, such as QuickBooks online, QuickBooks desktop, Xero, Sage, etc. Strong organizational skills with the ability to manage multiple financial workflows simultaneously and operate with minimal supervision. Ability to handle sensitive information with the highest degree of confidentiality. Demonstrated ability to identify inefficiencies and recommend process improvements. Strong customer service orientation and written communication skills for supporting internal team members and external clients.
Desired Experience, Skills, and Education: Working knowledge of Generally Accepted Accounting Principles (GAAP). Relevant financial accounting or bookkeeping certifications. Actively seeking or have obtained CPA certification. Familiarity with evolving global financial regulations.
Travel Requirements: This role will not require regular travel. Occasional travel may be inclusive of annual company retreats or department retreats, as needed. Maximum travel will be less than 5%.
Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.
Compensation and Benefits: Compensation is commensurate with skills, education, and experience starting at $51,000/year. Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts). Health Flexible Spending Account (FSA) for eligible health & wellness expenses. 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals). Uncapped flex time off following the 90-day onboarding period. 14 paid company holidays. Individual professional development budget. Annual office discretionary budget. Monthly gym membership reimbursement.
Full job record
| Job ID | 95b1d7f51d638ca8b547b58acd0239a7378ba24a |
| Org ID | 4b6e528b-af18-40b9-acd2-e847d6dba98d |
| Source ID | e082205a-ea9a-4d5c-9967-4fb22282d812 |
| Board ID | e082205a-ea9a-4d5c-9967-4fb22282d812 |
| Provider | rippling |
| Provider Job Key | 475ef898-a734-431b-8ce4-c4dc05597110 |
| Title | Accounting Associate |
| Normalized Title | — |
| Status | deleted |
| Active | no |
| Location Text | Remote (Orlando, FL, US), Orlando, FL, United States |
| Department | HR & Admin |
| Team | — |
| Employment Type | full_time |
| Workplace Type | remote |
| Remote Policy | remote |
| Country | United States |
| Region | FL |
| City | Orlando |
| Salary Raw | USD 51000-51000 YEAR |
| Salary Min | 51,000 |
| Salary Max | 51,000 |
| Salary Currency | USD |
| Salary Period | year |
| Source URL | https://ats.rippling.com/conferencecatalysts/jobs/475ef898-a734-431b-8ce4-c4dc05597110 |
| Apply URL | https://ats.rippling.com/conferencecatalysts/jobs/475ef898-a734-431b-8ce4-c4dc05597110 |
| First Seen At | 2026-05-29 07:16:34Z |
| Last Seen At | 2026-06-11 09:58:49Z |
| Last Checked At | 2026-06-13 10:30:15Z |
| Last Changed At | 2026-06-13 10:30:15Z |
| Inactive At | 2026-06-13 10:30:15Z |
| Source Posted At | 2026-05-12 15:30:17Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=rippling/board=conferencecatalysts/date=2026-06-11/2026-06-11T09-58-48-748Z-1c36685900ac33c9499bb36c9e13512032d9c549dee30a8ca1b717fc95d56c48.json |
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"role": "<meta><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:11pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Reports to:</strong></b></i></u><span style=\"color:rgb(0,0,0);font-size:11pt;white-space:pre-wrap;\"> </span><span style=\"color:black;font-size:11pt;white-space:pre-wrap;\">Senior Director, HR & Admin</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:11pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Location:</strong></b></i></u><span style=\"color:rgb(0,0,0);font-size:11pt;white-space:pre-wrap;\"> </span><span style=\"font-size:11pt;white-space:pre-wrap;\">Remote, Preference for ET or CT time zones</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:11pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Job Type:</strong></b></i></u><span style=\"color:rgb(0,0,0);font-size:11pt;white-space:pre-wrap;\"> </span><span style=\"font-size:11pt;white-space:pre-wrap;\">Regular, Full-Time/Exempt</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><hr><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:12pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:12pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Summary of Position:</strong></b></i></u></h4><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">The Accounting Associate plays a critical role in managing and coordinating Conference Catalysts’ internal financial operations and client financial processes. This role is responsible for maintaining accurate financial records, supporting invoicing and payment workflows, reconciling financial transactions, and coordinating expense reimbursement cycles across the organization. The Accounting Associate supports financial workflows across multiple business units and collaborates closely with internal teams and clients to ensure financial accuracy, operational efficiency, and a high standard of service.</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"font-size:11pt;white-space:pre-wrap;\"> </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">The ideal candidate is highly detail-oriented, organized, and comfortable working with a high degree of autonomy. As a team member with specialized financial expertise, this individual will take ownership of financial workflows, proactively identifying opportunities to improve financial processes, strengthen tracking systems, and ensure accuracy across multiple operational areas while maintaining a strong customer-service mindset when supporting internal teams and responding to client financial inquiries.</span><br><br></p><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:12pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:12pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Performance Evaluation:</strong></b></i></u></h4><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Formal evaluations will be conducted in 6-month intervals by the Senior Director, HR & Admin to assess job performance.</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:12pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:12pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Responsibilities and Duties:</strong></b></i></u></h4><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:11pt;white-space:pre-wrap;\">Financial Operations & Reconciliation</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Reconcile company and employee credit card transactions and ensure accurate tracking of budgets.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Perform monthly bank account reconciliations and investigate discrepancies.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Maintain and continuously validate the accuracy of financial records across internal accounting systems.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Assist with periodic internal financial audits in coordination with the CEO.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Monitor financial workflows and identify discrepancies, inefficiencies, or process improvements.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:11pt;white-space:pre-wrap;\">Client Billing & Accounts Receivable</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Prepare and issue client invoices for Conference Management, Operations Management, and Digital Solutions services.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Monitor incoming payments and ensure accurate tracking of accounts receivable.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Respond to client billing inquiries and coordinate with internal stakeholders to resolve discrepancies.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Monitor outstanding invoices, proactively follow up on payment status, and support timely collection of receivables.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Maintain clear documentation of billing workflows and client financial records.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"font-size:11pt;white-space:pre-wrap;\">Expense Reimbursement Management</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Coordinate employee expense reimbursement cycles, communicate timelines, and ensure compliance with internal policies.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"font-size:11pt;white-space:pre-wrap;\">Review and validate submitted expense reports for 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style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:black;white-space:pre-wrap;\">Actively seeking or have obtained CPA certification.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"color:black;white-space:pre-wrap;\">Familiarity with evolving global financial regulations.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:12pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:12pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Travel Requirements:</strong></b></i></u></h4><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">This role will not require regular travel.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Occasional travel may be inclusive of annual company retreats or department retreats, as needed.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Maximum travel will be less than 5%.</span><br><br></li></ul><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:12pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);font-size:12pt;text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Physical Requirements:</strong></b></i></u></h4><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(0,0,0);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Prolonged periods of sitting at a desk and working on a computer.</span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><h4 style=\"font-family:"Basel Grotesk",Arial,sans-serif;line-height:1.6;font-size:13pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;padding-left:0px;\"><u><i><b><strong style=\"color:rgb(0,0,0);text-decoration:underline;font-style:italic;white-space:pre-wrap;\">Compensation and Benefits:</strong></b></i></u></h4><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(0,0,0);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Compensation is commensurate with skills, education, and experience starting at $51,000/year.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Health Flexible Spending Account (FSA) for eligible health & wellness expenses.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Uncapped flex time off following the 90-day onboarding period.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">14 paid company holidays.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Individual professional development budget.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Annual office discretionary budget.</span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Monthly gym membership reimbursement.</span></li></ul>",
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