Event Planning Officer

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    "departmentId": "18579",
    "locationType": "1",
    "jobOpeningName": "Event Planning Officer",
    "departmentLabel": "Events",
    "employmentStatusLabel": "CORE Volunteer"
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    "datePosted": "2023-11-30",
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    "description": "<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Volunteer Role               </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Event Planning Officer</span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Reports to                      </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Director of Event Planning</span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">FLSA Classification      </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Volunteer</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"color: #222222; font-family: Arial, sans-serif; font-size: 18px\">Linc Worldwide</span></span><span style=\"color: #222222; font-family: Arial, sans-serif; font-size: 15px\"> is a 501(c)(3) nonprofit on a mission to provide neglected communities with the support needed to alleviate hardships, promote well-being, and facilitate growth, giving them the chance to not only survive, but to truly live, love, and thrive.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Job purpose</span></span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work with the LINC team to carry out tasks to facilitate event planning, set up and execution.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Duties and responsibilities</span></span></p>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Keep event costs at a minimum</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work with LINC Board of Directors and Attorney as needed to ensure event safety requirements are met</span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Ensure adequate compliance with fire safety regulations.</span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Assist in securing the best venue for the event after considering the event’s budget, purpose, and the expected guests</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Make certain that merchandise for the event is adequately supplied</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Review and responds to inquiries made by event</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Ensure all details of event are accounted for and adequate:</span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Food &amp; beverages</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Restrooms &amp; toiletries</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Parking &amp; seating</span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Complete a follow-up with clients and invited guests to measure satisfaction with the planning and final execution of an event</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work closely with team to:</span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Brainstorm fundraising ideas and logistics</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Promote event activities through personal network and LINC network</span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work with Marketing &amp; Donor Relations team to promote event to appropriate audiences</span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Secure event sponsors, volunteers, participants, and donated items</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Investigate opportunities for LINC events to be promoted on the radio, news, newspapers, magazine articles, various publications, etc.</span></li>\n</ol>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Promote events at local restaurants, grocery stores, gyms, libraries, etc. </span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Research opportunities and be creative to promote LINC and fundraise through campaigns, events, and merchandise sale</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work with the event and marketing volunteers/contractor to strategically planning for events</span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Time of year </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Target audience </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Type of event </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Campaign focused events </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Day of event timelines </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Marketing promotions leading up to and after the event </span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Willingness to learn and utilize CRM system (NeonCRM) for event purposes - (registration, sponsorship, ticket sales, donations, event volunteer applications)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Work with Account Manager to ensure all donations (financial and in-kind) are documented appropriately in NeonCRM and appropriate tax receipts are sent </span>\n<ol>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Communicate with Account Manager all donors’ information to ensure NeonCRM profiles are up-to-date with individuals’/companies’ contact information, donation details, marketing tags, etc.</span></li>\n</ol>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Cultivate professional, lasting relationships with event sponsors, donors and guests for continued support and participation in future events </span></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Qualifications</span></span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Strong ability to attend to clients compassionately</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Possess people management and customer service skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Effective conflict management and interpersonal skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Strong ability to communicate effectively - orally and in writing</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Problem solving and marketing skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Strong ability to work as part of a team</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Possess outstanding organization and time management skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Ability to pay attention to detail and maintain quality focus and professionalism</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Computer literacy with dexterity in the use of Google applications such as Google Docs, Google Sheets, etc.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Proven and excellent project management skill</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Subject to background check</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Education and Experience</span></span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 15px\">High school diploma/GED</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Previous event planning experience preferred but not required</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Certifications    </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">N/A</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Internal vs. External Recruiting     </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Internal and External</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Licenses       </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">N/A</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Working Conditions</span></span></p>\n<ul>\n<li><span style=\"color: #444444; font-family: Arial, sans-serif; font-size: 15px\">Willingness to put in more working hours, even at odd times.</span></li>\n<li><span style=\"color: #494949; font-family: Arial, sans-serif; font-size: 15px\">Some work for this role is remote, however face-to-face tasks/meetings are required at times</span></li>\n<li><span style=\"color: #444444; font-family: Arial, sans-serif; font-size: 15px\">Ability to drive to solicit and secure donations, as well as commute to and from events</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Physical requirements</span></span></p>\n<p><span style=\"color: #494949; font-family: Arial, sans-serif; font-size: 15px\">This position operates in a professional office environment and remote/virtually. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.</span></p>\n<p><br></p>\n<p><em><span style=\"color: #494949; font-family: Arial, sans-serif; font-size: 15px\">Ability to lift, carry and move items included decorations, tables, chairs, and donated items to prepare and clean up at LINC events. Ability to walk and be on your feet for several hours during a LINC event. </span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Ability to drive to solicit and secure donations, as well as commute to and from events. Must have personal automobile insurance.</span></em></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-family: Arial, sans-serif; font-size: 15px\">Direct reports     </span></span><span style=\"font-family: Arial, sans-serif; font-size: 15px\">None</span></p>\n<p><br><br></p>\n<p><br></p>",
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