People & Culture Coordinator

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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4075093/Hotel-Californian/People-and-Culture-Coordinator",
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    "description_html": "<p><strong>Position Overview</strong></p><p>At Hotel Californian, the People &amp; Talent Coordinator plays a pivotal role in shaping the employee experience from first impression through the full lifecycle of employment. This position serves as the operational and cultural backbone of the People &amp; Culture function—supporting recruitment, onboarding, compliance, and team member engagement while delivering a polished, hospitality-driven internal service experience.</p><p>This role requires a highly organized, detail-oriented professional with a passion for people, strong administrative capability, and the ability to operate with discretion in a fast-paced luxury hospitality environment.</p><p>&nbsp;&nbsp;</p><p><strong>Key Responsibilities</strong></p><p><strong>Talent Acquisition &amp; Onboarding</strong></p><ul><li>Coordinate full-cycle recruiting logistics including job postings, interview scheduling, and candidate communications&nbsp;</li><li>Partner with hiring managers to ensure a seamless and elevated candidate experience&nbsp;</li><li>Facilitate onboarding processes including offer letters, background checks, I-9 completion, and new hire documentation&nbsp;</li><li>Lead or support new hire orientation, ensuring alignment with Hotel Californian culture and standards&nbsp;</li><li>Maintain applicant tracking and onboarding workflows within HRIS systems (e.g., Paylocity)&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>People Operations &amp; Compliance</strong></p><ul><li>Maintain accurate and compliant employee records in HRIS, ensuring data integrity across all systems&nbsp;</li><li>Support payroll processing by auditing employee data, timekeeping, and status changes&nbsp;</li><li>Assist with benefits administration, including enrollments, changes, and employee inquiries&nbsp;</li><li>Ensure compliance with federal, state (California), and local employment laws and company policies&nbsp;</li><li>Support leave of absence tracking and coordination&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Employee Experience &amp; Engagement</strong></p><ul><li>Serve as a first point of contact for team member questions, providing exceptional internal customer service&nbsp;</li><li>Support employee engagement initiatives, recognition programs, and culture-building activities&nbsp;</li><li>Assist with internal communications, memos, and People &amp; Culture updates&nbsp;</li><li>Coordinate training sessions, compliance courses, and development programs&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Recruiting &amp; Employer Branding</strong></p><ul><li>Support sourcing efforts and maintain candidate pipelines for key positions&nbsp;</li><li>Assist in promoting the Hotel Californian employer brand through job postings and candidate interactions &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Participate in job fairs, hiring events, and community outreach initiatives&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Operational Excellence</strong></p><ul><li>Manage onboarding checklists and ensure timely completion of all pre-employment requirements&nbsp;</li><li>Track and report on recruiting metrics, onboarding progress, and turnover trends&nbsp;</li><li>Maintain confidentiality of all employee records and sensitive information&nbsp;</li><li>Support audits, reporting, and People &amp; Culture projects as needed&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Brand &amp; Culture Alignment</strong></p><ul><li>Act as a cultural ambassador, reinforcing Hotel Californian’s values and service philosophy&nbsp;</li><li>Foster a positive, inclusive, and high-performing work environment&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Qualifications</strong></p><ul><li>1–3 years of HR, recruiting, or administrative experience (hospitality preferred)&nbsp;</li><li>Knowledge of HR practices, employment law basics, and compliance standards&nbsp;</li><li>Experience with HRIS systems (Paylocity preferred) and Microsoft Office Suite&nbsp;</li><li>Strong organizational skills with exceptional attention to detail&nbsp;</li><li>Excellent communication and&nbsp;interpersonal skills&nbsp;</li><li>Ability to handle sensitive and confidential information with discretion&nbsp;</li><li>Ability to multitask and prioritize in a fast-paced environment&nbsp;</li><li>&nbsp;<strong>Bilingual proficiency in Spanish is highly desirable</strong>, supporting effective communication with a diverse workforce and enhancing the overall team member experience&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Core Competencies</strong></p><ul><li>Hospitality-Driven Internal Service&nbsp;</li><li>Organization &amp; Execution Excellence&nbsp;</li><li>Attention to Detail&nbsp;</li><li>Discretion &amp; Integrity&nbsp;</li><li>Communication &amp; Relationship Building&nbsp;</li><li>Adaptability &amp; Problem Solving&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Physical Requirements</strong></p><ul><li>Ability to sit, stand, and walk for extended periods&nbsp;</li><li>Ability to lift up to 20 lbs (files, onboarding materials, event setup)&nbsp;</li></ul><p>&nbsp;&nbsp;</p><p><strong>Why Hotel Californian</strong></p><p>Hotel Californian is more than a destination—it is a culture of excellence, creativity, and connection. As a People &amp; Talent Coordinator, you will help shape the experience of every team member, ensuring that our people feel supported, inspired, and empowered to deliver exceptional hospitality.</p>",
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      "datePosted": "2026-04-17T19:48:23-05:00",
      "description": "<p>Description</p><p><strong>Position Overview</strong></p><p>At Hotel Californian, the People & Talent Coordinator plays a pivotal role in shaping the employee experience from first impression through the full lifecycle of employment. This position serves as the operational and cultural backbone of the People & Culture function—supporting recruitment, onboarding, compliance, and team member engagement while delivering a polished, hospitality-driven internal service experience.</p><p>This role requires a highly organized, detail-oriented professional with a passion for people, strong administrative capability, and the ability to operate with discretion in a fast-paced luxury hospitality environment.</p><p>  </p><p><strong>Key Responsibilities</strong></p><p><strong>Talent Acquisition & Onboarding</strong></p><ul><li>Coordinate full-cycle recruiting logistics including job postings, interview scheduling, and candidate communications </li><li>Partner with hiring managers to ensure a seamless and elevated candidate experience </li><li>Facilitate onboarding processes including offer letters, background checks, I-9 completion, and new hire documentation </li><li>Lead or support new hire orientation, ensuring alignment with Hotel Californian culture and standards </li><li>Maintain applicant tracking and onboarding workflows within HRIS systems (e.g., Paylocity) </li></ul><p>  </p><p><strong>People Operations & Compliance</strong></p><ul><li>Maintain accurate and compliant employee records in HRIS, ensuring data integrity across all systems </li><li>Support payroll processing by auditing employee data, timekeeping, and status changes </li><li>Assist with benefits administration, including enrollments, changes, and employee inquiries </li><li>Ensure compliance with federal, state (California), and local employment laws and company policies </li><li>Support leave of absence tracking and coordination </li></ul><p>  </p><p><strong>Employee Experience & Engagement</strong></p><ul><li>Serve as a first point of contact for team member questions, providing exceptional internal customer service </li><li>Support employee engagement initiatives, recognition programs, and culture-building activities </li><li>Assist with internal communications, memos, and People & Culture updates </li><li>Coordinate training sessions, compliance courses, and development programs </li></ul><p>  </p><p><strong>Recruiting & Employer Branding</strong></p><ul><li>Support sourcing efforts and maintain candidate pipelines for key positions </li><li>Assist in promoting the Hotel Californian employer brand through job postings and candidate interactions      </li><li>Participate in job fairs, hiring events, and community outreach initiatives </li></ul><p>  </p><p><strong>Operational Excellence</strong></p><ul><li>Manage onboarding checklists and ensure timely completion of all pre-employment requirements </li><li>Track and report on recruiting metrics, onboarding progress, and turnover trends </li><li>Maintain confidentiality of all employee records and sensitive information </li><li>Support audits, reporting, and People & Culture projects as needed </li></ul><p>  </p><p><strong>Brand & Culture Alignment</strong></p><ul><li>Act as a cultural ambassador, reinforcing Hotel Californian’s values and service philosophy </li><li>Foster a positive, inclusive, and high-performing work environment </li></ul><p>  </p><p><strong>Qualifications</strong></p><ul><li>1–3 years of HR, recruiting, or administrative experience (hospitality preferred) </li><li>Knowledge of HR practices, employment law basics, and compliance standards </li><li>Experience with HRIS systems (Paylocity preferred) and Microsoft Office Suite </li><li>Strong organizational skills with exceptional attention to detail </li><li>Excellent communication and interpersonal skills </li><li>Ability to handle sensitive and confidential information with discretion </li><li>Ability to multitask and prioritize in a fast-paced environment </li><li> <strong>Bilingual proficiency in Spanish is highly desirable</strong>, supporting effective communication with a diverse workforce and enhancing the overall team member experience </li></ul><p>  </p><p><strong>Core Competencies</strong></p><ul><li>Hospitality-Driven Internal Service </li><li>Organization & Execution Excellence </li><li>Attention to Detail </li><li>Discretion & Integrity </li><li>Communication & Relationship Building </li><li>Adaptability & Problem Solving </li></ul><p>  </p><p><strong>Physical Requirements</strong></p><ul><li>Ability to sit, stand, and walk for extended periods </li><li>Ability to lift up to 20 lbs (files, onboarding materials, event setup) </li></ul><p>  </p><p><strong>Why Hotel Californian</strong></p><p>Hotel Californian is more than a destination—it is a culture of excellence, creativity, and connection. As a People & Talent Coordinator, you will help shape the experience of every team member, ensuring that our people feel supported, inspired, and empowered to deliver exceptional hospitality.</p>",
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