Office Administrative Assistant

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  "location": {
    "raw": "Birmingham, Alabama, 35233, United States",
    "city": "Birmingham",
    "region": null,
    "country": "United States",
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  "inferred_at": "2026-06-06T08:46:28.954Z",
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    "countries": [
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  "workplace_type": "on_site",
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      "state": "Alabama"
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    "location": {
      "city": "Birmingham",
      "state": "Alabama",
      "postalCode": "35233",
      "addressCountry": "United States"
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    "datePosted": "2026-03-23",
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    "description": "<p><span style=\"font-size: 14pt; font-weight: bold\">Office Administrative Assistant</span></p>\n<p><span style=\"font-weight: bold\">Location:</span> Birmingham, AL<br><span style=\"font-weight: bold\">Reports to:</span> People &amp; Culture / Operations Leadership<br><span style=\"font-weight: bold\">Employment Type:</span> Full-time, hourly (non-exempt)<br><span style=\"font-weight: bold\">Compensation:</span> Competitive salary + benefits</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">About Creature</span></p>\n<p>Creature is a vertically integrated Design–Manufacture–Construct (DMC) company built to eliminate the friction of traditional construction. We align design, manufacturing, and construction into one system so projects move faster, cleaner, and with greater reliability. The same standard applies inside our walls—our workplace must operate with clarity, discipline, and ownership.</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Purpose of the Role</span></p>\n<p>Own the day-to-day operation of Creature HQ so the team can execute at a high level. This role exists to create a professional, organized, and reliable workplace by building systems, removing friction, and ensuring nothing falls through the cracks.</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Core Accountability</span></p>\n<p>Own the experience and reliability of the workplace—environment, resources, and support systems—so teams can focus on delivering results.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Key Accountabilities</span></p>\n<p><span style=\"font-size: 12pt\">1) Property Maintenance &amp; Workplace Readiness</span></p>\n<p>Maintain a clean, organized, and professional office environment at all times. Coordinate facility upkeep, manage office equipment (non-IT), track utilities, and ensure issues are identified and resolved before they disrupt operations.</p>\n<p><span style=\"font-size: 12pt\">2) Team Experience &amp; Company Events</span></p>\n<p>Plan and execute team lunches, celebrations, and casual company events. Ensure events are organized, on time, and reinforce a positive, high-performing culture.</p>\n<p><span style=\"font-size: 12pt\">3) Inventory Management (Kitchen, Swag, PPE, Tech Intake)</span></p>\n<p><span style=\"font-size: 12pt\">Own inventory systems for kitchen supplies, snacks, swag, PPE, and basic onboarding equipment coordination. Maintain stock levels, manage ordering, and keep storage organized and visible.</span></p>\n<p><span style=\"font-size: 12pt\">4) Compliance &amp; Administrative Operations</span></p>\n<p><span style=\"font-size: 12pt\">Manage toll accounts, licensing, compliance postings, and notary-related needs. Oversee mail, shipping to jobsites, vendor relationships, and expense/utility tracking. Ensure documentation and compliance requirements are current and accurate.</span></p>\n<p><span style=\"font-size: 12pt\">5) Reception, Coordination &amp; Office Support</span></p>\n<p><span style=\"font-size: 12pt\">Serve as the front-line presence for guests and visitors. Manage co</span>nference rooms, greet visitors, and support cross-functional administrative needs (travel booking, onboarding coordination, PTO tracking support). Ensure communication flows cleanly across the office.</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">What Exceptional Execution Looks Like</span></p>\n<ul>\n<li>The office operates smoothly with no surprises or last-minute issues</li>\n<li>Inventory is always stocked, organized, and predictable</li>\n<li>Visitors experience a professional, welcoming environment</li>\n<li>Events are well-executed and strengthen team culture</li>\n<li>Administrative and compliance items are handled proactively and accurately</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Traits That Define Success</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Ownership over Coordination</span> — Takes full responsibility for the workplace</li>\n<li><span style=\"font-weight: bold\">Accomplishment over Activity</span> — Solves problems permanently, not repeatedly</li>\n<li><span style=\"font-weight: bold\">Compelling Conscientiousness</span> — Notices and fixes details others miss</li>\n<li><span style=\"font-weight: bold\">Mastery of Communication</span> — Keeps teams aligned and informed</li>\n<li><span style=\"font-weight: bold\">Accountability is Reliability</span> — Can be counted on to make things run</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li>3+ years experience in office operations, construction admin, or similar environment</li>\n<li>Strong organizational skills with high attention to detail</li>\n<li>Experience with Procore and Microsoft Office (Excel, Word, PowerPoint)</li>\n<li>Ability to manage multiple priorities in a fast-paced environment</li>\n<li>Strong communication and customer service skills</li>\n<li>Ability to work independently and take initiative</li>\n</ul>\n<p><span style=\"font-weight: bold\">Preferred</span> - Experience in construction environment - Notary certification</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Why Creature</span></p>\n<ul>\n<li>Play a critical role in supporting a high-performance team</li>\n<li>Clear ownership and autonomy</li>\n<li>Opportunity to build systems that scale with the company</li>\n<li>Culture that values discipline, professionalism, and continuous improvement</li>\n</ul>\n<p><br></p>\n<p><em>Creature is an equal opportunity employer. We build better systems by empowering people who take ownership and care about doing things right.</em></p>",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://creature.bamboohr.com/careers/93",
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