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Executive Assistant

Oklahomadepartmentofhumanservices · Oklahoma City, OK, 73105 · Active · JazzHR / ApplyToJob

Job facts

FieldValue
CompanyOklahomadepartmentofhumanservices
TitleExecutive Assistant
Normalized title-
Department / team-
LocationOklahoma City, OK, United States
Work model-
Employment typeFull Time
SalaryUSD
Statusactive
ATS providerJazzHR / ApplyToJob
Posted / first seen2026-06-15 / 2026-06-16
Changed / last seen2026-06-18 / 2026-06-20

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Linked records

CompanyOklahomadepartmentofhumanservices
Source5b2a7ec0-31e8-4679-999c-8a010f8898cc
ATS providerJazzHR / ApplyToJob

Description

This position is located in Oklahoma City, Oklahoma. Executive Assistant E63A Annual Salary: $67,725 + Full State Employee Benefits POSITION SUMMARY   The Executive Assistant to the Director, Chief of Staff, and Deputy Chief of Staff serves as a critical operational partner at the highest levels of Oklahoma Human Services leadership. This position demands an exceptionally organized, experienced, and discreet professional who can anticipate executive needs, manage complex competing priorities, and represent the Office of the Director with the utmost professionalism. The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment and understands the importance of public sector service. MINIMUM QUALIFICATIONS   Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience. PREFERRED QUALIFICATIONS Experience working in Oklahoma state government or a large public sector agency Familiarity with Oklahoma Human Services programs, mission, and organizational structure Experience supporting multiple executives simultaneously in a fast-paced environment Professional certification such as Certified Administrative Professional (CAP) or similar Experience coordinating legislative or governmental affairs activities KEY RESPONSIBILITIES   Calendar & Schedule Management Manage and maintain complex, high-volume calendars for the Director, Chief of Staff, and Deputy Chief of Staff, including scheduling meetings, appointments, and travel Proactively anticipate scheduling conflicts and resolve them with sound judgment and minimal direction Coordinate logistics for internal and external meetings, including preparation of agendas, briefing materials, and follow-up action items Arrange and manage all travel, including air, hotel, ground transportation, and itineraries, ensuring efficiency and alignment with agency priorities Executive Communication Serve as the primary point of contact and gatekeeper for the Office of the Director, managing incoming communications with professionalism and discretion Draft, proofread, and prepare high-quality correspondence, reports, presentations, and briefing documents on behalf of executive leadership Communicate on behalf of executives with state agency officials, legislators, community partners, and the public Screen, prioritize, and route calls, emails, and inquiries to appropriate staff Operational & Administrative Support Manage confidential and sensitive information with the highest level of integrity Coordinate and support high-level meetings, including Governor's Office interactions, legislative briefings, and cabinet-level engagements Track and follow up on action items, deadlines, and deliverables on behalf of executive leadership Maintain organized filing systems for executive records and correspondence Manage expense reporting and budget tracking for the Director's Office Relationship & Stakeholder Coordination Build and maintain positive relationships with internal department leadership and external partners, legislators, and community stakeholders Serve as a liaison between the Director's Office and agency divisions, ensuring timely and accurate information flow Represent the Office of the Director at meetings and events as directed Special Projects & Strategic Support Support the Director, Chief of Staff, and Deputy Chief of Staff in managing strategic initiatives, policy projects, and agency priorities Conduct research, compile data, and prepare summaries and analyses to support executive decision-making Perform other duties as assigned, consistent with the broad scope and importance of this role KNOWLEDGE, SKILLS & ABILITIES Exceptional organizational skills with impeccable attention to detail Strong interpersonal skills and professional demeanor when representing executive leadership Ability to anticipate needs, take initiative, and act decisively without waiting for direction High emotional intelligence and ability to navigate sensitive political and organizational dynamics Sound judgment in prioritizing competing demands across multiple executives Commitment to the mission of Oklahoma Human Services and public sector service Ability to remain calm, flexible, and effective in high-pressure situations Experience providing direct executive-level administrative support, preferably in a government, nonprofit, or complex organizational setting Demonstrated experience managing executive calendars with multiple high-priority stakeholders Exceptional written and verbal communication skills, including experience drafting formal correspondence and executive-level documents Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Teams, Zoom) Proven ability to handle confidential information with integrity and discretion Demonstrated ability to work independently, exercise sound judgment, communicate with executives, and manage multiple priorities under pressure. OKDHS is a Fair Chance Employer. If you have questions, please contact [email protected] This is a position in the Oklahoma Civil Service Announcement Number: 26-RB003 P108204/ JR61348

Full job record

Job ID9404a8d72fc936d8d901e2b3c33cfe4d321b6a70
Org IDcd101a95-72d5-4b65-a882-f737a90dca30
Source ID5b2a7ec0-31e8-4679-999c-8a010f8898cc
Board ID5b2a7ec0-31e8-4679-999c-8a010f8898cc
Providerjazzhr
Provider Job Key8ahCIzj4k4
TitleExecutive Assistant
Normalized Title—
Statusactive
Activeyes
Location TextOklahoma City, OK, 73105
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionOK
CityOklahoma City
Salary RawUSD
Salary Min—
Salary Max—
Salary Currency—
Salary Period—
Source URLhttps://oklahomadepartmentofhumanservices.applytojob.com/apply/8ahCIzj4k4/Executive-Assistant
Apply URLhttps://oklahomadepartmentofhumanservices.applytojob.com/apply/8ahCIzj4k4/Executive-Assistant
First Seen At2026-06-16 13:39:18Z
Last Seen At2026-06-20 11:38:39Z
Last Checked At2026-06-20 11:38:39Z
Last Changed At2026-06-18 12:04:23Z
Inactive At—
Source Posted At2026-06-15 00:00:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=jazzhr/board=oklahomadepartmentofhumanservices/date=2026-06-20/2026-06-20T11-38-30-771Z-6bb5e5c21100b5dab4e2d38d1fc34de77af154c469bffcb833d438478ea30af4.json
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Extensions
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Native Structured
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    "description_html": "<p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">This position is located in Oklahoma City, Oklahoma.<br><br><strong>Executive Assistant E63A<br><br>Annual Salary: $67,725 +</strong><a href=\"http://oklahoma.gov/omes/omes-careers/benefits.html\" style=\"color:#467886;text-decoration:underline;\"> Full State Employee Benefits</a></span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><u><strong><span style=\"line-height:115%;\">POSITION SUMMARY</span></strong></u></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">The Executive Assistant to the Director, Chief of Staff, and Deputy Chief of Staff serves as a critical operational partner at the highest levels of Oklahoma Human Services leadership. This position demands an exceptionally organized, experienced, and discreet professional who can anticipate executive needs, manage complex competing priorities, and represent the Office of the Director with the utmost professionalism. The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment and understands the importance of public sector service.</span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>MINIMUM QUALIFICATIONS</strong></u></span></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.</span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>PREFERRED QUALIFICATIONS</strong></u></span></span></span></div><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience working in Oklahoma state government or a large public sector agency</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Familiarity with Oklahoma Human Services programs, mission, and organizational structure</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience supporting multiple executives simultaneously in a fast-paced environment</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Professional certification such as Certified Administrative Professional (CAP) or similar</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience coordinating legislative or governmental affairs activities</span></span></span></li></ul><p></p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>KEY RESPONSIBILITIES</strong></u></span></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Calendar & Schedule Management</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage and maintain complex, high-volume calendars for the Director, Chief of Staff, and Deputy Chief of Staff, including scheduling meetings, appointments, and travel</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proactively anticipate scheduling conflicts and resolve them with sound judgment and minimal direction</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Coordinate logistics for internal and external meetings, including preparation of agendas, briefing materials, and follow-up action items</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Arrange and manage all travel, including air, hotel, ground transportation, and itineraries, ensuring efficiency and alignment with agency priorities</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Executive Communication</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Serve as the primary point of contact and gatekeeper for the Office of the Director, managing incoming communications with professionalism and discretion</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Draft, proofread, and prepare high-quality correspondence, reports, presentations, and briefing documents on behalf of executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Communicate on behalf of executives with state agency officials, legislators, community partners, and the public</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Screen, prioritize, and route calls, emails, and inquiries to appropriate staff</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Operational & Administrative Support</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage confidential and sensitive information with the highest level of integrity</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Coordinate and support high-level meetings, including Governor's Office interactions, legislative briefings, and cabinet-level engagements</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Track and follow up on action items, deadlines, and deliverables on behalf of executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Maintain organized filing systems for executive records and correspondence</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage expense reporting and budget tracking for the Director's Office</span></span></span></li></ul><p><strong><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Relationship & Stakeholder Coordination</span></span></span></strong></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Build and maintain positive relationships with internal department leadership and external partners, legislators, and community stakeholders</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Serve as a liaison between the Director's Office and agency divisions, ensuring timely and accurate information flow</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Represent the Office of the Director at meetings and events as directed</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Special Projects & Strategic Support</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Support the Director, Chief of Staff, and Deputy Chief of Staff in managing strategic initiatives, policy projects, and agency priorities</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Conduct research, compile data, and prepare summaries and analyses to support executive decision-making</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Perform other duties as assigned, consistent with the broad scope and importance of this role</span></span></span></li></ul><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><u><span style=\"line-height:115%;\">KNOWLEDGE, SKILLS & ABILITIES</span></u></strong></span></span></div><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Exceptional organizational skills with impeccable attention to detail</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Strong interpersonal skills and professional demeanor when representing executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Ability to anticipate needs, take initiative, and act decisively without waiting for direction</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">High emotional intelligence and ability to navigate sensitive political and organizational dynamics</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Sound judgment in prioritizing competing demands across multiple executives</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Commitment to the mission of Oklahoma Human Services and public sector service</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Ability to remain calm, flexible, and effective in high-pressure situations</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience providing direct executive-level administrative support, preferably in a government, nonprofit, or complex organizational setting</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Demonstrated experience managing executive calendars with multiple high-priority stakeholders</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Exceptional written and verbal communication skills, including experience drafting formal correspondence and executive-level documents</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Teams, Zoom)</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proven ability to handle confidential information with integrity and discretion</span></span></span></li><li style=\"border-bottom:1.5pt solid;padding:0in 0in 1pt;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Demonstrated ability to work independently, exercise sound judgment, communicate with executives, and manage multiple priorities under pressure.</span></span></span></li></ul><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">OKDHS is a Fair Chance Employer.</span></span></span><br><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">If you have questions, please contact <a href=\"mailto:[email protected]\" style=\"color:#467886;text-decoration:underline;\">[email protected]</a></span><br>This is a position in the Oklahoma Civil Service</span></span><br><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Announcement Number: 26-RB003</span><br><span style=\"line-height:115%;\">P108204/</span>JR61348</span></span></p>",
    "description_text": "This position is located in Oklahoma City, Oklahoma.\n Executive Assistant E63A\nAnnual Salary: $67,725 + Full State Employee Benefits\n POSITION SUMMARY\n The Executive Assistant to the Director, Chief of Staff, and Deputy Chief of Staff serves as a critical operational partner at the highest levels of Oklahoma Human Services leadership. This position demands an exceptionally organized, experienced, and discreet professional who can anticipate executive needs, manage complex competing priorities, and represent the Office of the Director with the utmost professionalism. The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment and understands the importance of public sector service.\n MINIMUM QUALIFICATIONS\n Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.\n PREFERRED QUALIFICATIONS\n Experience working in Oklahoma state government or a large public sector agency\n Familiarity with Oklahoma Human Services programs, mission, and organizational structure\n Experience supporting multiple executives simultaneously in a fast-paced environment\n Professional certification such as Certified Administrative Professional (CAP) or similar\n Experience coordinating legislative or governmental affairs activities\n KEY RESPONSIBILITIES\n Calendar & Schedule Management\n Manage and maintain complex, high-volume calendars for the Director, Chief of Staff, and Deputy Chief of Staff, including scheduling meetings, appointments, and travel\n Proactively anticipate scheduling conflicts and resolve them with sound judgment and minimal direction\n Coordinate logistics for internal and external meetings, including preparation of agendas, briefing materials, and follow-up action items\n Arrange and manage all travel, including air, hotel, ground transportation, and itineraries, ensuring efficiency and alignment with agency priorities\n Executive Communication\n Serve as the primary point of contact and gatekeeper for the Office of the Director, managing incoming communications with professionalism and discretion\n Draft, proofread, and prepare high-quality correspondence, reports, presentations, and briefing documents on behalf of executive leadership\n Communicate on behalf of executives with state agency officials, legislators, community partners, and the public\n Screen, prioritize, and route calls, emails, and inquiries to appropriate staff\n Operational & Administrative Support\n Manage confidential and sensitive information with the highest level of integrity\n Coordinate and support high-level meetings, including Governor's Office interactions, legislative briefings, and cabinet-level engagements\n Track and follow up on action items, deadlines, and deliverables on behalf of executive leadership\n Maintain organized filing systems for executive records and correspondence\n Manage expense reporting and budget tracking for the Director's Office\n Relationship & Stakeholder Coordination\n Build and maintain positive relationships with internal department leadership and external partners, legislators, and community stakeholders\n Serve as a liaison between the Director's Office and agency divisions, ensuring timely and accurate information flow\n Represent the Office of the Director at meetings and events as directed\n Special Projects & Strategic Support\n Support the Director, Chief of Staff, and Deputy Chief of Staff in managing strategic initiatives, policy projects, and agency priorities\n Conduct research, compile data, and prepare summaries and analyses to support executive decision-making\n Perform other duties as assigned, consistent with the broad scope and importance of this role\n KNOWLEDGE, SKILLS & ABILITIES\n Exceptional organizational skills with impeccable attention to detail\n Strong interpersonal skills and professional demeanor when representing executive leadership\n Ability to anticipate needs, take initiative, and act decisively without waiting for direction\n High emotional intelligence and ability to navigate sensitive political and organizational dynamics\n Sound judgment in prioritizing competing demands across multiple executives\n Commitment to the mission of Oklahoma Human Services and public sector service\n Ability to remain calm, flexible, and effective in high-pressure situations\n Experience providing direct executive-level administrative support, preferably in a government, nonprofit, or complex organizational setting\n Demonstrated experience managing executive calendars with multiple high-priority stakeholders\n Exceptional written and verbal communication skills, including experience drafting formal correspondence and executive-level documents\n Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Teams, Zoom)\n Proven ability to handle confidential information with integrity and discretion\n Demonstrated ability to work independently, exercise sound judgment, communicate with executives, and manage multiple priorities under pressure.\n OKDHS is a Fair Chance Employer.\n If you have questions, please contact [email protected]\nThis is a position in the Oklahoma Civil Service\n Announcement Number: 26-RB003\n P108204/ JR61348",
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      "description": "<p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">This position is located in Oklahoma City, Oklahoma.<br><br><strong>Executive Assistant E63A<br><br>Annual Salary: $67,725 +</strong><a href=\"http://oklahoma.gov/omes/omes-careers/benefits.html\" style=\"color:#467886;text-decoration:underline;\"> Full State Employee Benefits</a></span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><u><strong><span style=\"line-height:115%;\">POSITION SUMMARY</span></strong></u></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">The Executive Assistant to the Director, Chief of Staff, and Deputy Chief of Staff serves as a critical operational partner at the highest levels of Oklahoma Human Services leadership. This position demands an exceptionally organized, experienced, and discreet professional who can anticipate executive needs, manage complex competing priorities, and represent the Office of the Director with the utmost professionalism. The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment and understands the importance of public sector service.</span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>MINIMUM QUALIFICATIONS</strong></u></span></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.</span></span></span><br> </p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>PREFERRED QUALIFICATIONS</strong></u></span></span></span></div><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience working in Oklahoma state government or a large public sector agency</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Familiarity with Oklahoma Human Services programs, mission, and organizational structure</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience supporting multiple executives simultaneously in a fast-paced environment</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Professional certification such as Certified Administrative Professional (CAP) or similar</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience coordinating legislative or governmental affairs activities</span></span></span></li></ul><p></p><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\"><u><strong>KEY RESPONSIBILITIES</strong></u></span></span></span><br> </div><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Calendar & Schedule Management</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage and maintain complex, high-volume calendars for the Director, Chief of Staff, and Deputy Chief of Staff, including scheduling meetings, appointments, and travel</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proactively anticipate scheduling conflicts and resolve them with sound judgment and minimal direction</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Coordinate logistics for internal and external meetings, including preparation of agendas, briefing materials, and follow-up action items</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Arrange and manage all travel, including air, hotel, ground transportation, and itineraries, ensuring efficiency and alignment with agency priorities</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Executive Communication</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Serve as the primary point of contact and gatekeeper for the Office of the Director, managing incoming communications with professionalism and discretion</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Draft, proofread, and prepare high-quality correspondence, reports, presentations, and briefing documents on behalf of executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Communicate on behalf of executives with state agency officials, legislators, community partners, and the public</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Screen, prioritize, and route calls, emails, and inquiries to appropriate staff</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Operational & Administrative Support</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage confidential and sensitive information with the highest level of integrity</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Coordinate and support high-level meetings, including Governor's Office interactions, legislative briefings, and cabinet-level engagements</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Track and follow up on action items, deadlines, and deliverables on behalf of executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Maintain organized filing systems for executive records and correspondence</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Manage expense reporting and budget tracking for the Director's Office</span></span></span></li></ul><p><strong><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Relationship & Stakeholder Coordination</span></span></span></strong></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Build and maintain positive relationships with internal department leadership and external partners, legislators, and community stakeholders</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Serve as a liaison between the Director's Office and agency divisions, ensuring timely and accurate information flow</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Represent the Office of the Director at meetings and events as directed</span></span></span></li></ul><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><span style=\"line-height:115%;\">Special Projects & Strategic Support</span></strong></span></span></p><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Support the Director, Chief of Staff, and Deputy Chief of Staff in managing strategic initiatives, policy projects, and agency priorities</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Conduct research, compile data, and prepare summaries and analyses to support executive decision-making</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Perform other duties as assigned, consistent with the broad scope and importance of this role</span></span></span></li></ul><div style=\"text-align:center;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong><u><span style=\"line-height:115%;\">KNOWLEDGE, SKILLS & ABILITIES</span></u></strong></span></span></div><ul><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Exceptional organizational skills with impeccable attention to detail</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Strong interpersonal skills and professional demeanor when representing executive leadership</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Ability to anticipate needs, take initiative, and act decisively without waiting for direction</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">High emotional intelligence and ability to navigate sensitive political and organizational dynamics</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Sound judgment in prioritizing competing demands across multiple executives</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Commitment to the mission of Oklahoma Human Services and public sector service</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Ability to remain calm, flexible, and effective in high-pressure situations</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Experience providing direct executive-level administrative support, preferably in a government, nonprofit, or complex organizational setting</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Demonstrated experience managing executive calendars with multiple high-priority stakeholders</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Exceptional written and verbal communication skills, including experience drafting formal correspondence and executive-level documents</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Teams, Zoom)</span></span></span></li><li><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Proven ability to handle confidential information with integrity and discretion</span></span></span></li><li style=\"border-bottom:1.5pt solid;padding:0in 0in 1pt;\"><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Demonstrated ability to work independently, exercise sound judgment, communicate with executives, and manage multiple priorities under pressure.</span></span></span></li></ul><p></p><p><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">OKDHS is a Fair Chance Employer.</span></span></span><br><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">If you have questions, please contact <a href=\"mailto:[email protected]\" style=\"color:#467886;text-decoration:underline;\">[email protected]</a></span><br>This is a position in the Oklahoma Civil Service</span></span><br><span style=\"font-size:14px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"line-height:115%;\">Announcement Number: 26-RB003</span><br><span style=\"line-height:115%;\">P108204/</span>JR61348</span></span></p>",
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          "addressRegion": "OK",
          "addressLocality": "Oklahoma City"
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      "validThrough": "2026-09-13",
      "uniqueJobCode": "job_20260615155420_PDWYMR59FRCGDZA8",
      "employmentType": "FULL_TIME",
      "hiringOrganization": {
        "logo": "https://s3.amazonaws.com/resumator/customer_20191001211301_JMILBTUMKHRZ49SO/logos/20221003202741_OK_Logo_FullColour_Pos_RGB_DHS.png",
        "name": "Oklahoma Human Services",
        "@type": "Organization",
        "sameAs": "http://oklahoma.gov/okdhs"
      },
      "experienceRequirements": "Mid Level"
    }
  },
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    "id": "8ahCIzj4k4",
    "title": "Executive Assistant",
    "detailUrl": "https://oklahomadepartmentofhumanservices.applytojob.com/apply/jobs/details/8ahCIzj4k4?&"
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