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Administrative Assistant

642c3b6c 791a 44e2 8a8e 058b277cefa6 19000101 000001 · Boston, MA, US, Boston, MA · Remote · Active · $50,880–$50,880 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company642c3b6c 791a 44e2 8a8e 058b277cefa6 19000101 000001
TitleAdministrative Assistant
Normalized title-
Department / team-
LocationBoston, MA, United States
Work modelRemote / Remote
Employment typeFull Time
Salary$50,880–$50,880 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-10 / 2026-06-11
Changed / last seen2026-06-22 / 2026-06-22

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Linked records

Company642c3b6c 791a 44e2 8a8e 058b277cefa6 19000101 000001
Sourcef415ecbc-61ef-4cec-b4d8-6ae0f38e2874
ATS providerADP Workforce Now Recruiting

Description

Administrative Assistant DHS- Federal Protective Services Onsite/Boston, MA Position Summary: The Administrative Assistant provides high-level administrative and operational support to senior leadership within the Department of Homeland Security (DHS), Federal Protective Services (FPS) Region One. This role serves as a central point of contact, managing communications, coordinating office activities, and ensuring efficient daily operations across multiple divisions. Position Responsibilities: Screens calls and visitors to the DHS/FPS Regional Offices for the Director (RD) and Deputy Regional Directors (DRD) Office; Chief, Missions Support Branch (CMSB); Chief Risk Management Branch (CRB); District Commanders (DC); Area Commanders (AC) as assigned; and the Chief, Threat Management Branch (CTMB) referring to staff members and forwarding to the divisions only those calls or visitors requiring the supervisors attention. Personally handles many requests for information. On visits made to the RD/DRD/CMSB/CRMB/DC/CTMB office by other agency officials, Central office officials, and other Regional Directors, assists them in placing telephone calls, receives visitors and performs other duties as requested by them. Provides timely and accurate responses to a variety of inquiries by helping the public identify and understand program services, information sources, and procedures for all divisions within the Federal Protective Services of the Department of Homeland Security Region One. Responds to inquiries by clarifying inquirers needs through questions and comments designed to develop necessary facts and by developing responses/solutions based on own knowledge of government and experience problem solving. Determines what divisions can best assist when additional help is necessary, contracting offices to discuss inquiries and develop answers. As appropriate, when all personal resources have been exhausted, locates experts in other regions’ central offices to whom inquirers can be referred for supplemental assistance. Consults with division supervisors, deputy director, and/or divisional personnel to develop answers to specific inquires and to garner new information about FPS programs, procedures and responsibilities. Establishes and maintains records and files for control and flow of correspondence pertaining to all FPS matters. Distributes incoming mail to appropriate personnel at the Regional and remote FPS Offices. Creates, copies, edits, calculates, revises, retrieves, stores and prints a wide range of documents in final form (e.g. correspondence, reports, graphs, calendar, statistics, mailing labels, tables, etc.). Receives customer agency requests for additional services and edits required request form based on information received. Forwards completed request to appropriate individual to ensure requirements are met. Reviews, corrects and validates federal employee time and attendance as a designated Timekeeper in electronic timekeeping system. Coordinates with central Human Capital Office to effect corrections to federal employee leave and pay status. Maintains time and attendance records for all regional federal employees in accordance with records keeping policies and procedures. Tracks overtime usage for Budget Officer to ensure fiscal oversight of regional funds. Assists the Protective Security Officer Program Manager by receiving all requests for Temporary Additional Services and preparing submittal sheet for Contracting Officer’s Technical Representative. Liaises with GSA and other government agencies to locate and schedule the use of joint training and conference rooms on an as needed basis in support of the senior staff. Liaises with the facility maintenance company for any FPS office space issues requiring technical service to include HVAC, telephone, and lighting needs. Manages the secure access control system for all FPS office spaces at the O’Neill Federal Building or Burlington Federal Building. Issues FOBs and PINs to those federal employees and visitors requiring access as needed and ensures access is removed for individuals who are no longer required. Required Skills and Experience: Bachelor’s Degree OR 2 years of related experience Advanced knowledge and proficiency in Microsoft Office products Familiarity with financial systems Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner Ability to communicate effectively, both orally and in writing Desired Skills and Experience: Good vision is required in reading and typing documents and utilizing described office equipment. Presentation: shall be neat, clean and well groomed, with well-fitting, but not tight or revealing nor exceptionally loose-fitting, clothing. All contract employees shall dress at a minimum of Business Casual. Required Security: US Citizenship All contract staff members will be required to undergo a background suitability clearance (HSPD12) by DHS Office of Professional Responsibility, prior to reporting to work and maintain this suitability clearance. FLSA Class: Non-Exempt Location: Boston, MA About Us:   EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people. #CJ EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation. Pay Transparency Non-Discrimination Provision

Full job record

Job ID93d19746860f18484185873538b41a71f7fb646f
Org ID22af8a3e-931f-4ae6-8e0b-8c83b163c60f
Source IDf415ecbc-61ef-4cec-b4d8-6ae0f38e2874
Board IDf415ecbc-61ef-4cec-b4d8-6ae0f38e2874
Provideradp_workforcenow
Provider Job Key594568
TitleAdministrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextBoston, MA, US, Boston, MA
Department—
Team—
Employment Typefull_time
Workplace Typeremote
Remote Policyremote
CountryUnited States
RegionMA
CityBoston
Salary Raw50880.00 To 50880.00 (USD) Annually
Salary Min50,880
Salary Max50,880
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=642c3b6c-791a-44e2-8a8e-058b277cefa6&ccId=19000101_000001&lang=en_US&type=JS&jobId=594568&jwId=9201159020510_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=642c3b6c-791a-44e2-8a8e-058b277cefa6&ccId=19000101_000001&lang=en_US&type=JS&jobId=594568&jwId=9201159020510_1
First Seen At2026-06-11 13:11:28Z
Last Seen At2026-06-22 13:14:46Z
Last Checked At2026-06-22 13:14:46Z
Last Changed At2026-06-22 13:14:46Z
Inactive At—
Source Posted At2026-06-10 19:51:00Z
Source Updated At—
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Event Fields
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Extensions
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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div style='margin: 0px;padding: 0px;color: rgb(0, 0, 0);font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif;font-size: 12px;font-style: normal;font-weight: 400;text-align: start;text-indent: 0px;background-color: rgb(255, 255, 255);' id=\"isPasted\"><p style=\"margin: 2.33333px 7px 0px 442px; padding: 0px; font-weight: bold; font-style: normal; vertical-align: baseline; background-color: transparent; color: windowtext; text-align: right; text-indent: 1px;\"><span style=\"margin: 0px;padding: 0px;font-size:21px;line-height: 26.9792px;font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;font-weight: bold;\"><span style=\"margin: 0px;padding: 0px;\">Administrative Assistant</span></span></p><p style=\"margin: 2.33333px 7px 0px 442px; padding: 0px; font-weight: bold; font-style: normal; vertical-align: baseline; background-color: transparent; color: windowtext; text-align: right; text-indent: 1px;\"><span style=\"margin: 0px;padding: 0px;font-size:21px;line-height: 26.9792px;font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;font-weight: bold;\"><span style=\"margin: 0px;padding: 0px;\">DHS- Federal Protective Services</span></span></p><p style=\"margin: 2.33333px 7px 0px 442px; padding: 0px; font-weight: bold; font-style: normal; vertical-align: baseline; background-color: transparent; color: windowtext; text-align: right; text-indent: 1px;\"><span style=\"margin: 0px;padding: 0px;font-size:21px;line-height: 26.9792px;font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;\">Onsite/Boston, MA</span></p><p style=\"margin: 0.0666666px 0px 0px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;\"><span style=\"margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;\">&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;' data-pasted=\"true\"><strong><span style=\"font-size:16px;\">Position Summary:</span></strong></p><div style=\"font-family:'Segoe UI';font-size:14px;font-style:normal;font-weight:400;line-height:20px;\" data-pasted=\"true\"><span style=\"font-family: arial,sans-serif;\">The Administrative Assistant provides high-level administrative and operational support to senior leadership within the Department of Homeland Security (DHS), Federal Protective Services (FPS) Region One. This role serves as a central point of contact, managing communications, coordinating office activities, and ensuring efficient daily operations across multiple divisions.</span></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;'><strong><span style=\"font-size:16px;\">Position Responsibilities:</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Screens calls and visitors to the DHS/FPS Regional Offices for the Director (RD) and Deputy Regional Directors (DRD) Office; Chief, Missions Support Branch (CMSB); Chief Risk Management Branch (CRB); District Commanders (DC); Area Commanders (AC) as assigned; and the Chief, Threat Management Branch (CTMB) referring to staff members and forwarding to the divisions only those calls or visitors requiring the supervisors attention. Personally handles many requests for information.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">On visits made to the RD/DRD/CMSB/CRMB/DC/CTMB office by other agency officials, Central office officials, and other Regional Directors, assists them in placing telephone calls, receives visitors and performs other duties as requested by them.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Provides timely and accurate responses to a variety of inquiries by helping the public identify and understand program services, information sources, and procedures for all divisions within the Federal Protective Services of the Department of Homeland Security Region One.&nbsp;</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Responds to inquiries by clarifying inquirers needs through questions and comments designed to develop necessary facts and by developing responses/solutions based on own knowledge of government and experience problem solving. Determines what divisions can best assist when additional help is necessary, contracting offices to discuss inquiries and develop answers. As appropriate, when all personal resources have been exhausted, locates experts in other regions&rsquo; central offices to whom inquirers can be referred for supplemental assistance.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Consults with division supervisors, deputy director, and/or divisional personnel to develop answers to specific inquires and to garner new information about FPS programs, procedures and responsibilities.&nbsp;</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Establishes and maintains records and files for control and flow of correspondence pertaining to all FPS matters. Distributes incoming mail to appropriate personnel at the Regional and remote FPS Offices.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Creates, copies, edits, calculates, revises, retrieves, stores and prints a wide range of documents in final form (e.g. correspondence, reports, graphs, calendar, statistics, mailing labels, tables, etc.).&nbsp;</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Receives customer agency requests for additional services and edits required request form based on information received. Forwards completed request to appropriate individual to ensure requirements are met.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Reviews, corrects and validates federal employee time and attendance as a designated Timekeeper in electronic timekeeping system. Coordinates with central Human Capital Office to effect corrections to federal employee leave and pay status. Maintains time and attendance records for all regional federal employees in accordance with records keeping policies and procedures. Tracks overtime usage for Budget Officer to ensure fiscal oversight of regional funds.&nbsp;</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Assists the Protective Security Officer Program Manager by receiving all requests for Temporary Additional Services and preparing submittal sheet for Contracting Officer&rsquo;s Technical Representative.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Liaises with GSA and other government agencies to locate and schedule the use of joint training and conference rooms on an as needed basis in support of the senior staff.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Liaises with the facility maintenance company for any FPS office space issues requiring technical service to include HVAC, telephone, and lighting needs.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.5;\">Manages the secure access control system for all FPS office spaces at the O&rsquo;Neill Federal Building or Burlington Federal Building. Issues FOBs and PINs to those federal employees and visitors requiring access as needed and ensures access is removed for individuals who are no longer required.</li></ul></div><p style=\"margin: 0in 0in 0in 0.5in; font-size: 15px; font-family: Calibri, sans-serif; text-align: justify; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 14px;\">&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;'><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Required Skills and Experience:</strong></span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Bachelor&rsquo;s Degree OR 2 years of related experience</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Advanced knowledge and proficiency in Microsoft Office products</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Familiarity with financial systems</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Resourcefulness, initiative, and skill to function in a fast-paced environment</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Attention to detail in goal/task accomplishment with minimal supervision</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Professionalism and the ability to interact effectively with others</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Ability to meet planned and unscheduled deadlines in a timely manner</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif; line-height: 1.15;\">Ability to communicate effectively, both orally and in writing</li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;background:white;'><span style=\"font-size: 14px; font-family: arial, sans-serif; color: black;\">&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:justify;background:white;'><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong><span style=\"color: black;\">Desired Skills and Experience:</span></strong></span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif;\">Good vision is required in reading and typing documents and utilizing described office equipment.</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif;\">Presentation: shall be neat, clean and well groomed, with well-fitting, but not tight or revealing nor exceptionally loose-fitting, clothing. All contract employees shall dress at a minimum of Business Casual.<span style=\"font-family: arial, sans-serif; color: black; font-size: 14px;\">&nbsp;</span></li></ul></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;'><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>&nbsp;</strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;text-align:justify;'><span style=\"font-family: arial, sans-serif; font-size: 14px;\"><strong>Required Security:</strong></span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif;\">US&nbsp;Citizenship</li><li style=\"margin: 0in 0in 8pt; font-size: 14px; font-family: arial, sans-serif;\">All contract staff members will be required to undergo a background suitability clearance (HSPD12) by DHS Office of Professional Responsibility, prior to reporting to work and maintain this suitability clearance. <span style=\"font-size:16px;\">&nbsp;</span></li></ul></div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><span style=\"font-size: 16px;\">FLSA Class:</span></strong><span style=\"font-size: 16px;\">&nbsp;Non-Exempt&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-size: 16px;\">&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-size: 16px;\"><strong>Location:</strong> Boston, MA</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style=\"font-size:16px;\">&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family:\"Calibri\",sans-serif;vertical-align:baseline;' data-pasted=\"true\"><strong><span style=\"font-family: Calibri; font-size: 14px;\">About Us:</span></strong><span style=\"font-family: Calibri; font-size: 14px;\"> &nbsp;</span><span style=\"font-size: 14px; font-family: Calibri;\">EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people. &nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family:\"Calibri\",sans-serif;vertical-align:baseline;'><span style=\"font-size:8px;font-family:Calibri;\">#CJ</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family:\"Calibri\",sans-serif;vertical-align:baseline;'><span style=\"font-size:11px;font-family:Calibri;\">EnProVera&nbsp;is&nbsp;an Equal&nbsp;Opportunity Employer and pledges to treat every associate and applicant with dignity and respect.&nbsp;EnProVera&nbsp;will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.</span></p><p style='margin-top:0in;margin-right:4.5pt;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family:\"Calibri\",sans-serif;vertical-align:baseline;'><strong><span style=\"font-size:15px;font-family:Calibri;\">&nbsp;</span></strong></p><p style='margin-top:0in;margin-right:4.5pt;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:16px;font-family:\"Calibri\",sans-serif;vertical-align:baseline;'><strong><span style='font-size:12px;font-family:\"Segoe UI\",sans-serif;'><a href=\"https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf\" target=\"_blank\"><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#0563C1;'>Pay&nbsp;Transparency&nbsp;Non-Discrimination&nbsp;Provision</span></a></span></strong><strong><span style=\"font-size:15px;font-family:Calibri;\"> </span></strong></p></div><div style='margin: 0px;padding: 0px;color: rgb(0, 0, 0);font-family: \"Segoe UI\", \"Segoe UI Web\", Arial, Verdana, sans-serif;font-size: 12px;font-style: normal;font-weight: 400;text-align: start;text-indent: 0px;background-color: rgb(255, 255, 255);'><p style=\"margin: 0px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;\"><span style=\"margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;\">&nbsp;</span></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>\n",
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