Project Executive

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    "url": "https://careers-gilbaneco.icims.com/jobs/12047/project-executive/job",
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    "title": "Project Executive",
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    "datePosted": "2024-06-06T19:11:32.015Z",
    "description": "<h2>Overview</h2>\n<p>Gilbane Development is an established affordable housing developer and owner-operator committed to preserving and improving homes for New Yorkers.  Through the NYCHA Permanent Affordability Commitment Together (PACT) program under HUD’s Rental Assistance Demonstration (RAD), we deliver complex, occupied rehabilitation projects that modernize building systems, improve quality of life, and protect long-term affordability.  Our teams are held to a high bar: safe execution, predictable outcomes, and respectful, transparent engagement with residents and public partners.</p>\n<h2>Responsibilities</h2>\n<p>The <strong>Project Executive</strong> leads planning and delivery of a NYCHA RAD/PACT portfolio – often multiple developments and hundreds to thousands of units – through preconstruction, procurement, occupied rehab construction, commissioning/closeout, and warranty.  This role is accountable for budget, schedule, quality, safety, compliance, and resident experience.  As part of the Design & Construction group, the Project Executive manages a high-performing team and coordinates seamlessly with Development, Asset Management, Property Management, Resident Engagement, Legal, and Finance.</p>\n<p> </p>\n<p>The ideal candidate for this position should possess deep occupied-rehab and public-sector compliance experience; have successfully demonstrated schedule/cost certainty across multi-site portfolios; and embrace resident-first delivery with strong stakeholder management (NYCHA, HPD/HDC, DOB, CMs, and community partners).</p>\n<p> </p>\n<p>This role sits at the center of Gilbane’s mission: preserving affordable homes while improving safety, comfort, and durability for residents – without losing sight of accountability to public partners and the communities we serve.</p>\n<h2>Qualifications</h2>\n<p><strong>Core Responsibilities</strong></p>\n<ul>\n <li>Owns end-to-end construction execution strategy for NYCHA RAD/PACT projects, including occupied rehabilitation sequencing, site logistics, and risk management</li>\n</ul>\n<ul>\n <li>Establishes portfolio-wide standards for scope control, estimating, value engineering, constructability, scheduling, submittals/RFIs, QA/QC, and turnover</li>\n</ul>\n<ul>\n <li>Leads cross-functional decision-making to maintain budget and schedule certainty, especially around long-lead MEP equipment, supply chain, and phased turnover</li>\n</ul>\n<ul>\n <li>Directs preconstruction with architects/engineers, cost estimators, and general contractors to develop delivery structures appropriate to each project</li>\n</ul>\n<ul>\n <li>Oversees bid strategy and subcontractor procurement with attention to MWBE participation goals, labor compliance, and local market capacity</li>\n</ul>\n<ul>\n <li>Drives constructability reviews focused on systems replacements, envelope work, elevator modernization, and life safety upgrades typical of NYCHA preservation scopes</li>\n</ul>\n<ul>\n <li>Ensure adherence to RAD/PACT requirements and public financing and regulatory obligations, including:</li>\n</ul>\n<ul>\n <li>Davis-Bacon and Related Acts (DBRA) prevailing wage compliance;</li>\n</ul>\n<ul>\n <li>Section 3 reporting and contracting participation;</li>\n</ul>\n<ul>\n <li>HUD environmental review (NEPA/HEROS, where applicable) and related mitigation requirements;</li>\n</ul>\n<ul>\n <li>Uniform Relocation Act (URA) and resident in-place strategies where triggered;</li>\n</ul>\n<ul>\n <li>NYCHA design/construction standards and approvals, and coordination with HPD/HDC when applicable; and</li>\n</ul>\n<ul>\n <li>NYC permitting and inspections (DOB, FDNY, DEP, DOT, LPC as needed).</li>\n</ul>\n<ul>\n <li>Implements compliance tracking systems (certified payroll workflows, reporting cadence, audit readiness)</li>\n</ul>\n<ul>\n <li>Partners with Resident Engagement and Property Management to deliver clear, consistent resident communications and minimize disruption:</li>\n</ul>\n<ul>\n <li>Apartment access protocols, daily/weekly look-aheads, dust/noise control, temporary shut-down planning</li>\n</ul>\n<ul>\n <li>Special needs accommodations and escalation pathways</li>\n</ul>\n<ul>\n <li>Sets expectations for contractors around professionalism in residents’ homes, cleanliness, and repair quality</li>\n</ul>\n<ul>\n <li>Sets and enforces portfolio safety culture and requirements (site-specific safety plans, incident reporting, corrective action)</li>\n</ul>\n<ul>\n <li>Oversees QA/QC plans, mock-ups, field testing, third-party inspections, and commissioning</li>\n</ul>\n<ul>\n <li>Drives substantial completion, punch list management, turnover packages, O&M manuals, training, and warranty response</li>\n</ul>\n<ul>\n <li>Leads owner’s construction team (PMs, supers, inspectors, cost/schedule controls) and external partners (GC, A/E, specialty consultants)</li>\n</ul>\n<ul>\n <li>Manages stakeholder coordination across NYCHA, lenders, monitors, insurers, community stakeholders, and internal leadership</li>\n</ul>\n<ul>\n <li>Produces concise, decision-ready reporting for executives and investors: budget/schedule variance, risk register, change order log, and key milestones</li>\n</ul>\n<p><strong> </strong></p>\n<p><strong>Key Deliverables & Success Metrics</strong></p>\n<p> </p>\n<ul>\n <li>On-time delivery of phased turnovers and portfolio milestones.</li>\n</ul>\n<ul>\n <li>Cost performance: change orders and contingencies managed to targets; clean audit trail.</li>\n</ul>\n<ul>\n <li>Resident impact: minimized repeat visits, access misses, and complaint escalation.</li>\n</ul>\n<ul>\n <li>Safety: incident rates tracked and reduced; strong contractor compliance.</li>\n</ul>\n<ul>\n <li>Quality: low punch list volume, high first-pass inspections, responsive warranty execution.</li>\n</ul>\n<ul>\n <li>Compliance: accurate, timely DBRA/Section 3/MWBE reporting; audit-ready documentation.</li>\n</ul>\n<p><strong> </strong></p>\n<p><strong>Required Qualifications</strong></p>\n<p> </p>\n<ul>\n <li>10+ years of progressive construction leadership experience, including occupied multifamily rehabilitation</li>\n <li>Demonstrated experience delivering projects with public-sector and/or federally funded compliance obligations, including prevailing wage</li>\n <li>Proven history managing multi-site or large-scale portfolios with complex stakeholder environments</li>\n <li>Or equivalent combination of education and experience </li>\n</ul>\n<p><strong> </strong></p>\n<p><strong>Skills and Competencies </strong></p>\n<ul>\n <li>Strong knowledge of NYC construction landscape: subcontractor market, DOB processes, and typical building conditions in older high-rise/low-rise multifamily stock</li>\n</ul>\n<ul>\n <li>Expertise in budgeting, contract administration, schedule controls (CPM), change management, and claims avoidance/resolution</li>\n</ul>\n<ul>\n <li>Clear, disciplined communicator with strong executive presence and field credibility</li>\n <li>Direct experience with NYCHA PACT and/or HUD RAD preservation work.</li>\n</ul>\n<ul>\n <li>Familiarity with Section 3 and resident economic opportunity programs in practice (not just reporting).</li>\n <li>Experience coordinating with HPD/HDC financed affordable housing rehabilitation (where applicable).</li>\n <li>OSHA 30 (or ability to obtain promptly)</li>\n <li>Procore (or equivalent), Bluebeam, Primavera P6/MS Project, Excel-based cost controls, SharePoint/Teams.</li>\n</ul>\n<p> </p>\n<p>Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.</p>\n<p>For (Insert State) this ranges from $135,680 - $220,500 plus benefits and retirement program.</p>\n<p> </p>\n<p><em>Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.</em></p>\n<p><em>Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.</em></p>\n<p> </p>\n<p><em><strong>Note to Recruiters, Placement Agencies, and Similar Organizations</strong>: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly. </em></p>",
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