Reception and Administrative Operations Specialist

{
  "content_hash": "6b875bbf9e7fe4b8359c9a5577b2d639c8ced94986be86a04308a7c98dadeba8",
  "source_hash": "f490c2644a51e747366cabd72c5579429afae7b4bf65140341ec8275c366bb7c",
  "last_changed_at": "2026-06-06T19:43:02.761Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Elk Grove Village, IL, US, Elk Grove Village, IL",
    "city": "Elk Grove Village",
    "region": "IL",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": 28.58,
  "salary_min": 23.08,
  "inferred_at": "2026-06-06T19:43:02.731Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Elk Grove Village, IL, US, Elk Grove Village, IL",
      "city": "Elk Grove Village",
      "region": "IL",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": "hour",
  "workplace_type": "on_site",
  "salary_currency": "USD"
}

{}

{
  "detail": {
    "links": [],
    "itemID": "9201252556890_1",
    "postDate": "2026-06-03T17:33:00.000-04:00",
    "payGradeRange": {
      "maximumRate": {
        "amountValue": 28.58,
        "currencyCode": "USD"
      },
      "minimumRate": {
        "amountValue": 23.08,
        "currencyCode": "USD"
      }
    },
    "workLevelCode": {
      "shortName": "Active - Regular full-time"
    },
    "customFieldGroup": {
      "codeFields": [
        {
          "nameCode": {
            "codeValue": "SalaryType"
          },
          "codeValue": "HR",
          "shortName": "Hourly"
        },
        {
          "nameCode": {
            "codeValue": "SalaryRangeType"
          },
          "codeValue": "RANGE",
          "shortName": "RANGE"
        }
      ],
      "dateFields": [
        {
          "nameCode": {
            "codeValue": "PostingDate"
          },
          "dateValue": "2026-06-03T17:33Z"
        },
        {
          "nameCode": {
            "codeValue": "CurrentServerDateTime"
          },
          "dateValue": "2026-06-06T15:43Z"
        }
      ],
      "numberFields": [
        {
          "numberValue": 0,
          "categoryCode": {
            "codeValue": "ApplicantCount"
          }
        },
        {
          "categoryCode": {
            "codeValue": "AwardAmount"
          }
        }
      ],
      "stringFields": [
        {
          "nameCode": {
            "codeValue": "ExternalJobID"
          },
          "stringValue": "554547"
        },
        {
          "nameCode": {
            "codeValue": "CareerCenterRefId"
          }
        },
        {
          "nameCode": {
            "codeValue": "GuidelineOid"
          }
        },
        {
          "nameCode": {
            "codeValue": "CurrencySymbolOrCode"
          }
        },
        {
          "nameCode": {
            "codeValue": "HomeDepartment"
          },
          "stringValue": ""
        },
        {
          "nameCode": {
            "codeValue": "JobClass"
          },
          "stringValue": "Clerical"
        },
        {
          "nameCode": {
            "codeValue": "SalaryRange"
          },
          "stringValue": "23.08 To 28.58 (USD) Hourly"
        }
      ],
      "indicatorFields": [
        {
          "nameCode": {
            "codeValue": "PriortyStatusFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "InternalPostingFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "MinValue"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsVsidApplicable"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForExtPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForIntPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsMonetaryFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsNonMonetaryFlag"
          },
          "indicatorValue": false
        }
      ]
    },
    "requisitionTitle": "Reception and Administrative Operations Specialist",
    "clientRequisitionID": "1926",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
          "cityName": "Elk Grove Village",
          "postalCode": "60007",
          "countrySubdivisionLevel1": {
            "codeValue": "IL"
          }
        },
        "nameCode": {
          "shortName": " Elk Grove Village, IL, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "requisitionDescription": "<div><div><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong>&nbsp;</strong><strong>Job Title:</strong> Reception &amp; Administrative Operations Specialist<br><br></p><p style=\"margin-left:0in;\"><strong>DESCRIPTION:</strong></p><p style=\"margin-left:0in;\">The Reception &amp; Administrative Operations Specialist manages the front desk at corporate headquarters and serves as a central hub for daily operations. Operating at the center of corporate communications, sales support, operational logistics, and executive-level coordination, this role requires exceptional attention to detail, strong business acumen, and the ability to learn and retain extensive product, personnel, and departmental knowledge in a technically diverse, globally connected environment. This highly visible position represents the organization at its public front line while coordinating complex, high-volume information across multiple divisions and product lines. Success in the role demands professionalism, independent judgment, consistent accuracy, and a proactive, customer-focused approach.<br><br></p><p style=\"margin-left:0in;\"><strong>ESSENTIAL RESPONSIBILITIES:</strong></p><ul type=\"disc\"><li>Serve as the primary receptionist by greeting visitors, managing sign-ins, distributing badges, and maintaining a professional and secure lobby environment.</li><li>Manage inbound calls through Zoom Phone, route inquiries to appropriate departments, and oversee general email inbox and web contact form communications.</li><li>Coordinate visitor vetting, interview arrivals, and new hire onboarding notifications with HR and management.</li><li>Manage calendars, conference rooms, and meeting logistics in Microsoft Outlook, including recurring meetings, room reservations, and A/V coordination.</li><li>Coordinate weekly machine demonstrations and onsite events, including scheduling, logistics, room setup, and communication with stakeholders.</li><li>Maintain conference room readiness, meeting signage, and collaboration supplies; coordinate with Facilities and IT as needed.</li><li>Process and distribute incoming mail and prepare domestic and international shipments, including documentation and tracking updates.</li><li>Manage sales lead distribution across divisions, ensure complete information, and support CRM data accuracy.</li><li>Operate production printers for sales literature, maintain inventory of printed materials, and support trade show preparation.</li><li>Maintain office supply inventory, manage vendor orders, and assist with purchasing through Microsoft Dynamics AX or similar ERP systems.</li><li>Maintain administrative procedures, internal directories, and documentation to ensure accurate and up-to-date operational processes.</li><li>Other duties as assigned<br><br></li></ul><p style=\"margin-left:0in;\"><strong>KNOWLEDGE, SKILLS AND ABILITIES:</strong></p><ul type=\"disc\"><li>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions</li><li>High-level professionalism with strong interpersonal skills and discretion in a visible role.</li><li>&nbsp;Precision and consistency in routing, documentation, and scheduling.</li><li>Ability to quickly learn complex products, organizational structures, and workflows.</li><li>Clear, professional communication (phone, email, and in person).</li><li>Proven prioritization, volume management, and sound decision-making under time pressure.</li><li>&nbsp;Proficiency in Microsoft Office; familiarity with VoIP phone systems (Zoom Phone), Salesforce, and Microsoft Dynamics AX preferred.<br><br></li></ul><p style=\"margin-left:0in;\"><strong>EDUCATION AND EXPERIENCE:</strong></p><ul type=\"disc\"><li>5&ndash;7+ years of advanced administrative and/or front-office experience in a corporate environment required.</li><li>Experience supporting multi-division operations and a headquarters-level front office strongly preferred.</li><li>Experience with CRM (Salesforce), ERP (Microsoft Dynamics AX or similar), and production/digital press equipment (Konica Minolta/Xerox; Fiery Command WorkStation) a plus.</li><li>Associate or bachelor&rsquo;s degree preferred.</li><li>Demonstrated ability to handle confidential information and time-sensitive tasks with accuracy.</li></ul><p style=\"margin-left:0in;\"><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>WORKING CONDITIONS:</strong></p><p style=\"margin-left:0in;\">Job operates mainly indoors but is exposed to generally consistent conditions, such as regulated air conditioning and heating. This job also works near a machinery showroom, which may generate some noises such as objects hitting the floor and creating a sound, forklift movement and other occasional short term noises.</p><p style=\"margin-left:0in;\"><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>PHYSICAL REQUIREMENTS:</strong></p><p style=\"margin-left:0in;\">This job requires prolonged periods of sitting at a desk and working on a computer. Repetitive use of the hands and typing are required. Requires frequent lifting of 1-10 pounds and occasional 11-25 pounds with infrequent lifting of 25 or more. Must be able to access and navigate each department at the organization&rsquo;s facilities.</p><p style=\"margin-left:0in;\"><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>EEO STATEMENT:</strong></p><p style=\"margin-left:0in;\">All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p></div></div>\n",
    "sponsoredVisaTypeCodes": []
  },
  "list_job": {
    "links": [],
    "itemID": "9201252556890_1",
    "postDate": "2026-06-03T17:33:00.000-04:00",
    "payGradeRange": {
      "maximumRate": {
        "amountValue": 28.58,
        "currencyCode": "USD"
      },
      "minimumRate": {
        "amountValue": 23.08,
        "currencyCode": "USD"
      }
    },
    "workLevelCode": {
      "shortName": "Active - Regular full-time"
    },
    "customFieldGroup": {
      "codeFields": [
        {
          "nameCode": {
            "codeValue": "SalaryType"
          },
          "codeValue": "HR",
          "shortName": "Hourly"
        },
        {
          "nameCode": {
            "codeValue": "SalaryRangeType"
          },
          "codeValue": "RANGE",
          "shortName": "RANGE"
        }
      ],
      "dateFields": [
        {
          "nameCode": {
            "codeValue": "PostingDate"
          },
          "dateValue": "2026-06-03T17:33Z"
        },
        {
          "nameCode": {
            "codeValue": "CurrentServerDateTime"
          },
          "dateValue": "2026-06-06T15:43Z"
        }
      ],
      "numberFields": [
        {
          "numberValue": 0,
          "categoryCode": {
            "codeValue": "ApplicantCount"
          }
        },
        {
          "categoryCode": {
            "codeValue": "AwardAmount"
          }
        }
      ],
      "stringFields": [
        {
          "nameCode": {
            "codeValue": "ExternalJobID"
          },
          "stringValue": "554547"
        },
        {
          "nameCode": {
            "codeValue": "CareerCenterRefId"
          }
        },
        {
          "nameCode": {
            "codeValue": "GuidelineOid"
          }
        },
        {
          "nameCode": {
            "codeValue": "CurrencySymbolOrCode"
          }
        },
        {
          "nameCode": {
            "codeValue": "HomeDepartment"
          },
          "stringValue": ""
        },
        {
          "nameCode": {
            "codeValue": "JobClass"
          },
          "stringValue": "Clerical"
        },
        {
          "nameCode": {
            "codeValue": "SalaryRange"
          },
          "stringValue": "23.08 To 28.58 (USD) Hourly"
        }
      ],
      "indicatorFields": [
        {
          "nameCode": {
            "codeValue": "PriortyStatusFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "InternalPostingFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "MinValue"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsVsidApplicable"
          },
          "indicatorValue": true
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForExtPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsSassDlReqForIntPostFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsMonetaryFlag"
          },
          "indicatorValue": false
        },
        {
          "nameCode": {
            "codeValue": "IsNonMonetaryFlag"
          },
          "indicatorValue": false
        }
      ]
    },
    "requisitionTitle": "Reception and Administrative Operations Specialist",
    "clientRequisitionID": "1926",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
          "cityName": "Elk Grove Village",
          "postalCode": "60007",
          "countrySubdivisionLevel1": {
            "codeValue": "IL"
          }
        },
        "nameCode": {
          "shortName": " Elk Grove Village, IL, US"
        },
        "aliasNames": []
      }
    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/554547?cid=0f9540e8-3f3b-44e3-8943-a43fd7951cc2&ccId=19000101_000001&lang=en_US&locale=en_US",
    "http_status": 200,
    "content_type": "application/json;charset=UTF-8",
    "response_bytes": 9379
  },
  "detail_errors": []
}