Finance and Grants Director

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    "location": {
      "city": "Portland",
      "state": "Maine",
      "postalCode": "04103",
      "addressCountry": "United States"
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    "datePosted": "2026-03-23",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Job Title: </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Finance and Grants Director  </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Job Status:</span><br><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Regular, Full Time (40hrs/ week) (Estimated Annual Salary $65,000-$75,00 plus benefits)</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Reports To:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> Executive Director</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Office Location:</span><br><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">SARSSM Portland Office, with remote work from home, as possible/necessary. </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Primary Responsibilities:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> The Finance Director supports SARSSM by maintaining the   </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Agency’s financial records; recording financial transactions; managing accounts payable and receivable; reconciling bank statements and creating financial reports from that information; benefits administration; and prepping payroll. The Finance Director also maintains and manages government and private grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and the Executive Director. </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Responsibilities</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Financial/Fiscal Management:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Contribute to SARSSM Budgetary Strategic Planning &amp; Program Development  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Contribute to financial compilation of SARSSM’’s Annual Report </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Collaborate and assist in the preparation of the consolidated annual budget</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Prepare monthly and periodic financial reports for internal and external stakeholders</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Lead the Finance Committee including coordinating meetings,  creating and presenting financial reports</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Monitor budget and fiscal compliance and provide forecasting on a periodic basis </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain an orderly accounting system utilizing QuickBooks Online - Tracking of Accounts Payable /Receivable, monthly Profit and Loss statements, Agency Balance Sheets, Vendor W9s, and 1099s </span></li>\n<li><span style=\"color: #242424; font-family: Arial,sans-serif; font-size: 12pt\">Manage payroll processing function and relationship with external payroll vendor; compile and submit payroll information on a bi-weekly payroll cycle, including the tracking of staff time and leave, according to contracts/grants; ensure payroll tax deposits, payroll tax returns, 403b payments, workplace giving and annual W2 and W3 forms are timely filed/submitted </span></li>\n<li><span style=\"color: #242424; font-family: Arial,sans-serif; font-size: 12pt\">Prepare and record monthly costs allocations for all projects/grants </span></li>\n<li><span style=\"color: #242424; font-family: Arial,sans-serif; font-size: 12pt\">Reconcile bank statements and monitor cash flow </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Prepare and retain records of other fiscal documents, Maine Charitable Solicitation License, MEMIC audits, and 403b audits</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Lead fiscal audits and 990 processes  </span><span style=\"color: #242424; font-family: Arial,sans-serif; font-size: 12pt\"> </span></li>\n<li><span style=\"color: #242424; font-family: Arial,sans-serif; font-size: 12pt\">Develop and comply with internal financial policies and procedures and update them, as required. </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain an up-to-date Financial Policies and Procedures Manual   </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Financial Grants Management:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">  </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Develop and maintain a calendar of deadlines for reports and submissions  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Assist in preparation of grants/contracts budgets, budget narratives, and budget revisions  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Track and predict variations in the grant/contract budget expenditures and income, making recommendations to the Executive Director </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Submit all grant/contract financials with the approval of the Executive Director </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ensure adequate reporting and recordkeeping for all grants and contracts </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Perform other duties, as assigned </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold; text-decoration: underline\">Qualifications:</span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">There are many paths into this work. If you bring a combination of relevant experience, leadership capacity, and a commitment to high-quality work—even if your background looks a little different—we encourage you to apply.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">REQUIRED: </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Awareness of and sensitivity to issues of sexual victimization and social justice </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Bachelor’s degree or equivalent and two years of related work experience.  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills, including excellent skills in business English and general office practice. Excellent math/computational skills  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Computer proficiency, and competence and experience with Excel, QuickBooks online (and proficient use of classes) and Office Software Platforms   </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Excellent organizational skills and attention to detail  </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Comfort with and ability to manage multiple projects and deadlines    </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Post-secondary training in bookkeeping, grants management and/or related field</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Previous experience as a bookkeeper </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Employment is conditional upon successful clearance of background screening including Child Abuse Registry, Maine Criminal and Federal Fingerprinting. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">SARSSM is an Equal Opportunity Employer and will consider all qualified individuals, regardless of race, sex, gender identity/expression, language, religion, political affiliation, age, socio-economic status, physical appearance and abilities. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their role.In support of our values, SARSSM strives to ensure accurate, ethical, and equitable policies and practices. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">We believe in regular assessment, reflection, and the pursuit of growth, whether on the individual level or as an organization.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial,sans-serif; font-size: 12pt; font-style: italic\">The above is intended to describe the essential responsibilities, required skills, and minimum qualifications for the role. Additional duties as directed by the Executive Director may be assigned.</span></p>",
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