Manager, Purchase Order Management

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    "requisitionDescription": "<div><p style=\"margin-left:0in;\" data-pasted=\"true\">The Manager, Purchase Order (PO) Management is responsible for leading a team that manages the end-to-end purchase order lifecycle&mdash;from PO issuance through supplier production and final shipment. This role ensures <strong>on-time delivery, adherence to lead times, and effective coordination with outsourced suppliers</strong>, while driving process efficiency and accountability across the supply chain.</p><p style=\"margin-left:0in;\">This position plays a critical role in maintaining supplier performance, mitigating delays, and ensuring a consistent flow of goods aligned with business demand.</p><p style=\"margin-left:0in;\"><strong>Key Responsibilities</strong></p><p style=\"margin-left:0in;\"><strong>PO Lifecycle Management</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Oversee the full lifecycle of purchase orders, from creation to shipment and delivery confirmation&nbsp;</li><li style=\"margin-left:0in;\">Ensure accuracy, completeness, and compliance of all PO documentation and system records&nbsp;</li><li style=\"margin-left:0in;\">Monitor open orders and proactively resolve delays, shortages, or discrepancies&nbsp;</li><li style=\"margin-left:0in;\">Maintain visibility to PO status across suppliers and internal stakeholders&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Supplier &amp; Vendor Management</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Act as primary escalation point for supplier performance, delivery issues, and capacity constraints&nbsp;</li><li style=\"margin-left:0in;\">Build and maintain strong relationships with outsourced suppliers and vendors&nbsp;</li><li style=\"margin-left:0in;\">Track supplier KPIs (on-time delivery, lead time adherence, fill rates, quality)&nbsp;</li><li style=\"margin-left:0in;\">Partner with sourcing teams to improve supplier reliability and responsiveness&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>On-Time Shipping &amp; Lead Time Performance</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Drive accountability for on-time shipment performance across all suppliers&nbsp;</li><li style=\"margin-left:0in;\">Analyze lead times and identify opportunities for reduction and improvement&nbsp;</li><li style=\"margin-left:0in;\">Collaborate with suppliers to optimize production schedules and shipping timelines&nbsp;</li><li style=\"margin-left:0in;\">Implement corrective actions for late shipments and recurring delays&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Team Leadership</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Lead, coach, and develop a team responsible for PO execution and supplier follow-up&nbsp;</li><li style=\"margin-left:0in;\">Establish clear performance metrics and daily/weekly operating cadence&nbsp;</li><li style=\"margin-left:0in;\">Drive accountability, continuous improvement, and operational excellence&nbsp;</li><li style=\"margin-left:0in;\">Allocate workload and prioritize critical orders based on business needs&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Cross-Functional Collaboration</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Partner with sourcing, logistics, planning, and finance teams to ensure alignment&nbsp;</li><li style=\"margin-left:0in;\">Communicate risks, delays, and recovery plans to internal stakeholders&nbsp;</li><li style=\"margin-left:0in;\">Support demand planning and inventory management through accurate PO tracking&nbsp;</li><li style=\"margin-left:0in;\">Ensure alignment between supplier commitments and business requirements&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Process Improvement &amp; Reporting</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Identify and implement process improvements in PO management workflows&nbsp;</li><li style=\"margin-left:0in;\">Develop reporting dashboards for:&nbsp;<ul type=\"circle\"><li>On-time delivery (OTD)&nbsp;</li><li>Lead time performance&nbsp;</li><li>Supplier scorecards&nbsp;</li></ul></li><li style=\"margin-left:0in;\">Drive system utilization (ERP/MRP) to improve visibility and efficiency&nbsp;</li><li style=\"margin-left:0in;\">Standardize best practices for PO tracking and supplier communication&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Qualifications</strong></p><p style=\"margin-left:0in;\"><strong>Required</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Bachelor&rsquo;s degree in Supply Chain, Business, Logistics, or related field&nbsp;</li><li style=\"margin-left:0in;\">5&ndash;10+ years experience in procurement, supply chain operations, or purchasing&nbsp;</li><li style=\"margin-left:0in;\">2&ndash;5+ years of people management experience&nbsp;</li><li style=\"margin-left:0in;\">Strong experience managing purchase orders and supplier relationships&nbsp;</li><li style=\"margin-left:0in;\">Proven track record improving on-time delivery and lead time performance&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Preferred</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Experience working with <strong>overseas / outsourced suppliers</strong>&nbsp;</li><li style=\"margin-left:0in;\">ERP system experience (SAP, Oracle, NetSuite, etc.)&nbsp;</li><li style=\"margin-left:0in;\">Background in manufacturing, retail, or consumer goods supply chains&nbsp;</li><li style=\"margin-left:0in;\">Lean / Six Sigma or continuous improvement experience&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Key Skills &amp; Competencies</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Strong <strong>execution and follow-through</strong> mindset&nbsp;</li><li style=\"margin-left:0in;\">Supplier management and negotiation skills&nbsp;</li><li style=\"margin-left:0in;\">Analytical skills (lead time, delays, root cause analysis)&nbsp;</li><li style=\"margin-left:0in;\">Ability to manage multiple priorities in a fast-paced environment&nbsp;</li><li style=\"margin-left:0in;\">Excellent communication and stakeholder management&nbsp;</li><li style=\"margin-left:0in;\">Data-driven decision making and KPI management&nbsp;</li></ul><p style=\"margin-left:0in;\"><strong>Success Metrics (KPIs)</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">On-Time Shipment % (OTD)&nbsp;</li><li style=\"margin-left:0in;\">Lead Time Adherence / Reduction&nbsp;</li><li style=\"margin-left:0in;\">PO Cycle Time&nbsp;</li><li style=\"margin-left:0in;\">Supplier Performance Scorecards&nbsp;</li><li style=\"margin-left:0in;\">Open Order Aging / Past Due Orders&nbsp;</li><li style=\"margin-left:0in;\">Team productivity and SLA adherence&nbsp;</li></ul><p style=\"margin-left:0in;\"><br></p></div>\n",
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