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Administrative Assistant and Professional Certificates Support

8a8d6b12 34d9 4248 9b86 5ecd257312e2 19000101 000001 · Pasadena, CA, US, Pasadena, CA · Remote · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company8a8d6b12 34d9 4248 9b86 5ecd257312e2 19000101 000001
TitleAdministrative Assistant and Professional Certificates Support
Normalized title-
Department / team-
LocationPasadena, CA, United States
Work modelRemote / Remote
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-10 / 2026-06-11
Changed / last seen2026-06-18 / 2026-06-18

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Linked records

Company8a8d6b12 34d9 4248 9b86 5ecd257312e2 19000101 000001
Sourcec4164a1c-569b-45f0-9d0c-3b6b9014ad33
ATS providerADP Workforce Now Recruiting

Description

Administrative Assistant and Professional Certificates Support DEPT: CENTER FOR THE STUDY OF HISPANIC CHURCH & COMMUNITY (CSHCC) HOURS: 40 HOURS PER WEEK FT/PT/TEMP: FULL TIME EXEMPT STATUS: NON-EXEMPT Brief Description: The role of the Administrative Assistant is essential for the successful operation of the Centro Latino and its Professional Certificate programs. This position provides administrative assistance and individualized attention to participants in the Centro Latino Professional Certificates by sharing knowledge, experience, and insights that are beneficial to participants as they evaluate and realize missional opportunities and professional goals. T he ability to multi-task related to organization and communication, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Essential Functions: Provide administrative support to the professional certificate programs in areas such as correspondence, emails, managing appointment calendars, taking messages; photocopying/scanning as needed. Coordinate and provide customer service to the Professional Certificate participants by responding to inquiries, application and registration within 24 hours and identifying long-term and scalable customer service solutions. Support current and new users on-boarding to the Platform, including coordination and troubleshooting as needed with the Fuller EQUIP team. Maintain data base management Organize and schedule meetings and appointments Assist with logistics for online and face-to-face training events and other program activities, including, but not limited to the mailing of invitations, tracking registrations/RSVPs and generating guest check-in rosters, preparation of name badges, programs, room arrangements, event set-up, and coordination of food, flowers, signs, place cards, and other necessary details. Coordinate and assist in all fundraising efforts for the Centro Latino: including campaigns, events and communication with donors and potential donors. Fostering relationships with donors, potential donors and Centro Latino alumni. Collaborate with the Centro Latino team to brainstorm innovative and creative ways to recruit students for the certificate programs. Engage and provide assistance to all certificate program participants while maintaining courtesy and overseeing their progress for retention goals. Improving communication and increasing problem-solving solutions by pooling knowledge and resources to identify and solve problems more effectively. Assist in the preparation of regularly scheduled reports Write letters and emails on behalf of other office staff In collaboration with the Recruitment Specialist, support the marketing and recruitment plan. Assist participants with payment processing Participate in weekly planning/evaluation meetings Knowledge and skills required: Fully bilingual (Spanish and English, fluently). B.A. or equivalent At least 3 years of experience in a general office setting Effective communicator (verbal and written) Technologically adept (familiarity with software for data management and promotional materials a plus) Responsible, able to work independently and meet deadlines Good at working as part of a team Ability to multi-task and prioritize Servant-spirit; gift of hospitality and welcoming Highest level of integrity and confidentiality Strong interpersonal skills, multicultural sensitivity, and good conflict-resolution skills Ability to work within a diverse team and communicate effectively with culturally and ethnically diverse populations Excellent oral, written, and critical thinking skills Initiate, prioritize, and complete multiple tasks with accuracy, efficiency, and attention to detail Good computer skills: including Apple, Microsoft Office, Salesforce, Banner, and Google applications Experience with Hispanic clerical leaders and churches Ability to arrange a flexible schedule and work location ADDITIONAL REMARKS: Reports to the Centro Latino Director Must be willing to abide by Fuller Community Standards This position is primarily remote; however, the employee must be available to participate in occasional activities and meetings on the Pasadena, CA campus as needed. Candidates must reside in the Los Angeles area and be willing to travel to campus when required. PAY SCALE Hourly rate the seminary expects to pay: $20.00 - $22.00 per hour USD Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.

Full job record

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Source IDc4164a1c-569b-45f0-9d0c-3b6b9014ad33
Board IDc4164a1c-569b-45f0-9d0c-3b6b9014ad33
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TitleAdministrative Assistant and Professional Certificates Support
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RegionCA
CityPasadena
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First Seen At2026-06-11 12:14:18Z
Last Seen At2026-06-18 12:24:34Z
Last Checked At2026-06-18 12:24:34Z
Last Changed At2026-06-18 12:24:34Z
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Source Posted At2026-06-10 20:15:00Z
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    "requisitionDescription": "<div><div><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;text-align:center;background:white;' data-pasted=\"true\"><strong><span style='font-family:\"Times New Roman\",serif;color:black;'>Administrative Assistant and Professional Certificates Support&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-bottom:8.0pt;line-height:12.05pt;background:white;'><strong>&nbsp;</strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>DEPT: CENTER FOR THE STUDY OF HISPANIC CHURCH &amp; COMMUNITY (CSHCC)</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>HOURS: 40 HOURS PER WEEK</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>FT/PT/TEMP: FULL TIME&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>EXEMPT STATUS: NON-EXEMPT</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-bottom:8.0pt;text-align:center;line-height:12.05pt;background:white;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-top:24.25pt;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:black;'>Brief Description:&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-top:15.7pt;text-indent:.25pt;line-height:12.4pt;background:white;'><span style='font-family:\"Times New Roman\",serif;color:black;'>The role of the Administrative Assistant is essential for the successful operation of the Centro Latino and its Professional Certificate programs. <span style=\"background:white;\">This position provides administrative assistance and individualized attention to</span> <span style=\"background:white;\">participants in the Centro Latino Professional Certificates by sharing knowledge, experience, and insights that are</span> <span style=\"background:white;\">beneficial to participants as they evaluate and realize missional opportunities and professional</span> <span style=\"background:white;\">goals.</span>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-top:14.55pt;text-indent:-.05pt;line-height:12.4pt;background:white;'><span style='font-family:\"Times New Roman\",serif;color:black;background:white;'>T</span><span style='font-family:\"Times New Roman\",serif;color:black;'>he ability to multi-task related to organization and communication, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-top:14.55pt;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:black;'>Essential Functions:</span></strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;color:#262321;'><br>&nbsp;</span></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Provide administrative support to the professional certificate programs in areas such as correspondence, emails, managing appointment calendars, taking messages; photocopying/scanning as needed.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Coordinate and provide customer service to the Professional Certificate participants by responding to inquiries, application and registration within 24 hours and identifying long-term and scalable customer service solutions.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Support current and new users on-boarding to the Platform, including coordination and troubleshooting as needed with the Fuller EQUIP team.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Maintain data base management</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Organize and schedule meetings and appointments&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Assist with logistics for online and face-to-face training events and other program activities, including, but not limited to the mailing of invitations, tracking registrations/RSVPs and generating guest check-in rosters, preparation of name badges, programs, room arrangements, event set-up, and coordination of food, flowers, signs, place cards, and other necessary details.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Coordinate and assist in all fundraising efforts for the Centro Latino: including campaigns, events and communication with donors and potential donors.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Fostering relationships with donors, potential donors and Centro Latino alumni.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Collaborate with the Centro Latino team to brainstorm innovative and creative ways to recruit students for the certificate programs.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Engage and provide assistance to all certificate program participants while maintaining courtesy and overseeing their progress for retention goals.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Improving communication and increasing problem-solving solutions by pooling knowledge and resources to identify and solve problems more effectively.&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Assist in the preparation of regularly scheduled reports&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Write letters and emails on behalf of other office staff&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>In collaboration with the Recruitment Specialist, support the marketing and recruitment plan.&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Assist participants with payment processing</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Participate in weekly planning/evaluation meetings</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-top:15.1pt;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:black;'>Knowledge and skills required:</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin: 0in; font-size: 16px; font-family: initial; color: rgb(38, 35, 33); background: white; font-weight: bold;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Fully bilingual (Spanish and English, fluently).&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>B.A. or equivalent&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>At least 3 years of experience in a general office setting&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Effective communicator (verbal and written)&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Technologically adept (familiarity with software for data management and promotional materials a plus)&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Responsible, able to work independently and meet deadlines&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Good at working as part of a team&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Ability to multi-task and prioritize&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Servant-spirit; gift of hospitality and welcoming&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Highest level of integrity and confidentiality&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Strong interpersonal skills, multicultural sensitivity, and good conflict-resolution skills</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Ability to work within a diverse team and communicate effectively with culturally and ethnically diverse populations&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Excellent oral, written, and critical thinking skills&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Initiate, prioritize, and complete multiple tasks with accuracy, efficiency, and attention to detail&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Good computer skills: including Apple, Microsoft Office, Salesforce, Banner, and Google applications&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Experience with Hispanic clerical leaders and churches</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Ability to arrange a flexible schedule and work location</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-bottom:14.0pt;background:white;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-bottom:14.0pt;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>ADDITIONAL REMARKS:</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;line-height:12.05pt;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Reports to the Centro Latino Director</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;line-height:12.05pt;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Must be willing to abide by Fuller&nbsp;</span><span style=\"color:black;\"><a href=\"https://www.fuller.edu/about/mission-and-values/community-standards/\" target=\"_blank\"><span style='font-family:\"Times New Roman\",serif;color:blue;'>Community Standards</span></a></span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;line-height:12.05pt;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>This position is primarily remote; however, the employee must be available to participate in occasional activities and meetings on the Pasadena, CA campus as needed. Candidates must reside in the Los Angeles area and be willing to travel to campus when required.</span></li></ul><p><br></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;margin-bottom:14.0pt;background:white;' data-pasted=\"true\"><strong><span style='font-family:\"Times New Roman\",serif;color:#262321;'>PAY SCALE</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin:0in;font-size:16px;font-family: initial;color:#262321;line-height:12.05pt;background:white;\"><span style='font-family:\"Times New Roman\",serif;color:black;'>Hourly rate the seminary expects to pay: $20.00 - $22.00 per hour USD</span></li></ul><p><span style='font-family:\"Times New Roman\",serif;color:black;'><br></span></p><p style='margin:0in;font-size:16px;font-family:\"Calibri\",sans-serif;background:white;'><em><span style='font-size:11px;font-family:\"Arial\",sans-serif;color:black;'>Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.</span></em></p></div></div>\n",
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