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Administrative Senior Associate
DLB Associates · Remote (United States), United States · Remote · Active · $63,000–$76,650 / year · Rippling ATS
Job facts
| Field | Value |
|---|---|
| Company | DLB Associates |
| Title | Administrative Senior Associate |
| Normalized title | - |
| Department / team | Administration |
| Location | United States |
| Work model | Remote / Remote |
| Employment type | Full Time |
| Salary | $63,000–$76,650 / year |
| Status | active |
| ATS provider | Rippling ATS |
| Posted / first seen | 2026-06-01 / 2026-06-02 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from DLB Associates. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Rippling ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| Department jobs | Active postings in Administration. | Open |
| Work model jobs | Active Remote postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | DLB Associates |
| Source | e6b5bdd8-d04b-429e-a7b3-3008b9d2554d |
| ATS provider | Rippling ATS |
Description
company
DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.
Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.
role
Position Title: Administrative Senior Associate
Position Location: Remote - work virtually from anywhere in the United States
Salary
DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.
Job Summary
The Administrative Senior Associate will have the opportunity to interface with all departments in the firm and is part of the Operations Team. The successful candidate will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents.
This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle projects with accuracy and efficiency in a remote environment.
The Administrative Senior Associate will rely on directives and pre-established guidelines to perform the functions of the job. This person will work under immediate supervision.
The Administrative Senior Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives.
Essential Functions
General Staff Support (80%)
Word processing, proofreading, spreadsheet data entry and reporting Updates to specifications files Assist with proposal processes Creation and maintenance of internal resumes Support company training programs by coordinating staff delivery and managing all onboarding training schedules Assist in the creation, preparation, tracking and presentation of internal company-wide meetings, including monthly, quarterly and ad hoc sessions Assist and track policy and procedure updates Assist with employee and client gift research and purchase Assist with swag logistics Assist with file management, including updates to new templates / standardization Assist with and track document requests, ensuring timely fulfillment and accurate recordkeeping Manage the company’s general email inbox and phone messages, responding to inquiries and directing them to the appropriate department or Manager Director Support (20%)
Book travel arrangements and register staff for industry events, including coordination, reservations and tracking Email and schedule management Company meeting presentation development and content coordination amongst contributors Expense management Special projects for Department Directors Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs Other Related Duties as Assigned
Position Requirements (Intermediate level for all the following unless otherwise noted)
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology Knowledge of booking and arranging travel and events Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and / or Bluebeam) Skill using artificial intelligence, machine learning and generative artificial intelligence Skill in completing assignments accurately and with attention to detail Skill in typing with minimal errors Ability to communicate effectively in both oral and written form (technical and non-technical information) Ability to work successfully as a member of a team and independently with supervision Ability to maintain confidentiality and handle sensitive information Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace Ability to maintain neat, orderly, complete documents and project files Ability to analyze and prepare documents, reports and correspondence Ability to work under pressure and meet close deadlines Organizational skills, with the ability to manage multiple tasks simultaneously, and adapt to changing business requirements as necessary
Physical Demands
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
Frequently required to remain in a stationary position Frequently moving through home office May occasionally lift up to 20 pounds
Travel Requirements
Up to 5%, this may include travel to any or all 50 US states Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
Education / Experience
Minimum of five years of experience in a professional office or consulting services environment
Benefits
DLB Associates offers a very competitive benefits package; highlights include
Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) Flex spending accounts (FSA) Dental and vision plans Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 401k with company match and self-directed brokerage account option PTO including additional paid time off during the last week of the year Company paid life insurance coverage for employees and their eligible dependents Short and long-term disability, AD&D coverage Professional development opportunities, tuition reimbursement and professional licensing assistance Paid parental leave after one year of employment
CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Full job record
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| Org ID | 6572c600-2f44-4f26-8748-491d9374deef |
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| Board ID | e6b5bdd8-d04b-429e-a7b3-3008b9d2554d |
| Provider | rippling |
| Provider Job Key | 8b3d4bbf-e96a-472c-8745-05f439cb0e13 |
| Title | Administrative Senior Associate |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Remote (United States), United States |
| Department | Administration |
| Team | — |
| Employment Type | full_time |
| Workplace Type | remote |
| Remote Policy | remote |
| Country | United States |
| Region | — |
| City | — |
| Salary Raw | USD 63000-76650 YEAR |
| Salary Min | 63,000 |
| Salary Max | 76,650 |
| Salary Currency | USD |
| Salary Period | year |
| Source URL | https://ats.rippling.com/dlb-associates/jobs/8b3d4bbf-e96a-472c-8745-05f439cb0e13 |
| Apply URL | https://ats.rippling.com/dlb-associates/jobs/8b3d4bbf-e96a-472c-8745-05f439cb0e13 |
| First Seen At | 2026-06-02 10:19:17Z |
| Last Seen At | 2026-06-06 08:46:42Z |
| Last Checked At | 2026-06-06 08:46:42Z |
| Last Changed At | 2026-06-06 08:46:42Z |
| Inactive At | — |
| Source Posted At | 2026-06-01 14:40:44Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=rippling/board=dlb-associates/date=2026-06-06/2026-06-06T08-46-34-721Z-bfd6d478dbae78f2cd213564536a69a8b8c1fb153720b53e0c1da9d708d2bd6c.json |
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"role": "<meta><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Position Title:</strong></b><span style=\"white-space:pre-wrap;\"> Administrative Senior Associate </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Position Location: </strong></b><span style=\"white-space:pre-wrap;\">Remote - work virtually from anywhere in the United States </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Salary </strong></b></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. 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The successful candidate will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents. </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle projects with accuracy and efficiency in a remote environment. </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">The Administrative Senior Associate will rely on directives and pre-established guidelines to perform the functions of the job. This person will work under immediate supervision. </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\"> </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"white-space:pre-wrap;\">The Administrative Senior Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives. </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Essential Functions </strong></b></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">General Staff Support (80%) </strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Word processing, proofreading, spreadsheet data entry and reporting </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Updates to specifications files </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist with proposal processes </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Creation and maintenance of internal resumes </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Support company training programs by coordinating staff delivery and managing all onboarding training schedules </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist in the creation, preparation, tracking and presentation of internal company-wide meetings, including monthly, quarterly and ad hoc sessions </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist and track policy and procedure updates </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist with employee and client gift research and purchase </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist with swag logistics </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist with file management, including updates to new templates / standardization </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Assist with and track document requests, ensuring timely fulfillment and accurate recordkeeping </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Manage the company’s general email inbox and phone messages, responding to inquiries and directing them to the appropriate department or Manager </span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Director Support (20%) </strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Book travel arrangements and register staff for industry events, including coordination, reservations and tracking </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Email and schedule management </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Company meeting presentation development and content coordination amongst contributors </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Expense management </span></li><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Special projects for Department Directors </span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Completion of Assigned Tasks and Deliverables on Time and on Budget </strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Performs Other Related Duties as Assigned </span></li></ul><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"white-space:pre-wrap;\">Position Requirements (Intermediate level for all the following unless otherwise noted) </strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><span style=\"white-space:pre-wrap;\">Knowledge of administrative and clerical procedures 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The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. </span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"white-space:pre-wrap;\">DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"white-space:pre-wrap;\">Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!</span></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"white-space:pre-wrap;\">NOTICE TO THIRD PARTY AGENCIES:</strong></b></p><p style=\"font-family:"Basel Grotesk",Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"white-space:pre-wrap;\">DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.</span></p>",
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"intChoices": [],
"isRequired": true,
"strChoices": [],
"questionType": "SHORT_ANSWER",
"allowComments": false,
"isOtherEnabled": false,
"isMultiSelectEnabled": false
},
{
"tags": [],
"title": "Message to the Hiring Team",
"canEdit": false,
"dataType": "Text",
"isPrivate": false,
"uniqueKey": "bbd32bdb-3b92-4ebd-bfaf-17a654a23144",
"intChoices": [],
"isRequired": false,
"strChoices": [],
"questionType": "LONG_ANSWER",
"allowComments": false,
"isOtherEnabled": false,
"isMultiSelectEnabled": false
}
],
"skipLogic": [],
"deletedSections": [],
"deletedQuestions": []
},
"name": "Pre-Screen Questions - Default"
}
]
},
"hasAIEvaluationsEnabled": true,
"eeocQuestionnaireEnabled": true,
"applicationConfirmationTemplate": "681928ec0399b1beb9cce1bc",
"eeocQuestionnaireEnabledForJobPost": true
},
"detail_meta": {
"url": "https://ats.rippling.com/api/v2/board/dlb-associates/jobs/8b3d4bbf-e96a-472c-8745-05f439cb0e13",
"http_status": 200,
"content_type": "application/json",
"response_bytes": 34735
},
"detail_errors": []
}Get this page with API
Rendered from the bluedoor Job Postings API. Reproduce it:
GET https://api.bluedoor.sh/job-postings/v1/jobs/92a7ddbe9e4ab402745cccb28e32e0e109a4ca06?include=descriptionJSONGET https://api.bluedoor.sh/job-postings/v1/orgs/6572c600-2f44-4f26-8748-491d9374deefJSONGET https://api.bluedoor.sh/job-postings/v1/sources/e6b5bdd8-d04b-429e-a7b3-3008b9d2554dJSONGET https://api.bluedoor.sh/job-postings/v1/jobs/92a7ddbe9e4ab402745cccb28e32e0e109a4ca06/eventsJSON