Executive Assistant

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  "last_changed_at": "2026-05-30T05:46:27.274Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Manila, NCR, Philippines",
    "city": "Manila",
    "region": "NCR",
    "country": "Philippines",
    "is_remote": true,
    "confidence": 0.8
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  "inferred_at": "2026-06-06T10:28:53.647Z",
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    "included": true,
    "location": {
      "raw": "Manila, NCR, Philippines",
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      "region": "NCR",
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    "countries": [
      "Philippines"
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  "remote_policy": "remote",
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  "workplace_type": "remote",
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    "id": "180",
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      "city": "Manila",
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      "country": "Philippines",
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    },
    "datePosted": "2026-02-04",
    "atsLocation": {
      "city": "Manila",
      "state": "NCR",
      "country": "Philippines",
      "countryId": "169"
    },
    "description": "<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Executive Assistant / Operations Support (Remote – Philippines)</span></span></p>\n<p><span style=\"font-weight: bold\">Employment Type:</span> Fixed-term contract (9 months)</p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Overview</span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\">We’re looking for a highly organized, proactive Executive Assistant to support three C-suite executives at a fast-moving, global company. This role is equal parts calendar strategist, communication hub, and operational partner. You’ll help protect executive focus, keep priorities aligned across time zones, and ensure meetings, travel, and key initiatives run smoothly.</span></p>\n<p><span style=\"font-size: 12pt\">This role requires excellent judgment, strong communication skills, comfort working with senior leaders, and the ability to anticipate needs before they arise.</span></p>\n<p><span style=\"font-size: 12pt\">This role will be covering for someone on maternity leave (through October 2026), with the potential to extend into the foreseeable future (based on business needs). The person in this position needs to work Pacific time zone hours ideally. Mountain or Central Time Zone is a potential fit as well.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Key Responsibilities:</span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Executive &amp; Calendar Management</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Manage complex calendars for three C-suite executives + the greater team</span></li>\n<li><span style=\"font-size: 12pt\">Schedule, reschedule, and prioritize meetings across multiple time zones (up to 5)</span></li>\n<li><span style=\"font-size: 12pt\">Proactively audit calendars to resolve conflicts, overload, and misaligned priorities</span></li>\n<li><span style=\"font-size: 12pt\">Protect deep work and “maker time” for executives</span></li>\n<li><span style=\"font-size: 12pt\">Book and reschedule personal appointments for executives and, when needed, family members</span></li>\n<li><span style=\"font-size: 12pt\">Serve as first line of triage for inbound requests and meeting asks</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Executive Communications &amp; Briefings</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Monitor and respond to emails in a professional, friendly, and timely manner</span></li>\n<li><span style=\"font-size: 12pt\">Prepare daily and weekly executive briefings (upcoming meetings, decisions needed, risks, prep notes)</span></li>\n<li><span style=\"font-size: 12pt\">Manage sensitive or high-stakes stakeholder communications when required</span></li>\n<li><span style=\"font-size: 12pt\">Collect pre-reads and ensure materials are distributed ahead of meetings</span></li>\n<li><span style=\"font-size: 12pt\">Ensure the right people are included in critical meetings</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Meetings, Planning &amp; EOS Support</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Maintain EOS tools, including running agendas and notes for recurring leadership meetings</span></li>\n<li><span style=\"font-size: 12pt\">Track action items and follow-ups in <a href=\"http://Success.co\" target=\"_blank\" rel=\"noopener noreferrer\">Success.co</a>, gently nudging owners as needed</span></li>\n<li><span style=\"font-size: 12pt\">Support quarterly planning cadence, including prep and logistics</span></li>\n<li><span style=\"font-size: 12pt\">Track key dates, priorities (“rocks”), and milestones across the business</span></li>\n<li><span style=\"font-size: 12pt\">Assist with planning and logistics for major leadership meetings and offsites</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Travel, Logistics &amp; Research</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Maintain and update executive travel calendars</span></li>\n<li><span style=\"font-size: 12pt\">Book hotels, WeWork offices, and coordinate travel logistics for executives and team members</span></li>\n<li><span style=\"font-size: 12pt\">Research and recommend hotels, meeting spaces, restaurants, and vendors for leadership events</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate meal orders and deliveries (Uber Eats, DoorDash, etc.) for meetings and office days</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">People Ops &amp; Operations Team Support</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist People Ops and HR with light onboarding/offboarding tasks as needed</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate new-hire welcome gestures (champagne, plants, gift cards, flowers)</span></li>\n<li><span style=\"font-size: 12pt\">Schedule monthly new-hire brown bag lunches and values training sessions</span></li>\n<li><span style=\"font-size: 12pt\">Maintain Google Drive so executive and team materials are organized and easy to find</span></li>\n<li><span style=\"font-size: 12pt\">Follow up with people who have missing project codes, work codes and receipts in expense management system, Ramp</span></li>\n<li><span style=\"font-size: 12pt\">Code workcodes in expense system for executives</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Traits &amp; Qualifications</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Excellent judgment and discretion with confidential information</span></li>\n<li><span style=\"font-size: 12pt\">Calm, composed, and effective under pressure</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable working with senior leaders and strong personalities</span></li>\n<li><span style=\"font-size: 12pt\">Proactive — anticipates needs rather than waiting for direction</span></li>\n<li><span style=\"font-size: 12pt\">Knows when to escalate vs. resolve independently</span></li>\n<li><span style=\"font-size: 12pt\">Detail-oriented with strong follow-through</span></li>\n<li><span style=\"font-size: 12pt\">Confident pushing back thoughtfully on behalf of executives</span></li>\n<li><span style=\"font-size: 12pt\">Collaborative, solution-oriented, and continuously improving processes</span></li>\n<li><span style=\"font-size: 12pt\">Reliable, responsive, and accountable</span></li>\n<li><span style=\"font-size: 12pt\">Highly tech-savvy and quick to learn new tools</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Tools &amp; Technology: </span></span></p>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Must Have</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Google Calendar (advanced proficiency required), Google Sheets, Google Docs, Gmail</span></li>\n<li><span style=\"font-size: 12pt\">Zoom</span></li>\n<li><span style=\"font-size: 12pt\">Slack</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Nice to Have</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Google Meet</span></li>\n<li><span style=\"font-size: 12pt\">Ramp</span></li>\n<li><span style=\"font-size: 12pt\">Microsoft Teams</span></li>\n<li><span style=\"font-size: 12pt\">Rippling</span></li>\n<li><span style=\"font-size: 12pt\">UKG</span></li>\n<li><span style=\"font-size: 12pt\">Asana</span></li>\n</ul>",
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