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HomeCompanies1AB3DAD40B6CB1B8A38B904B69BE3810Office Manager

Office Manager

1AB3DAD40B6CB1B8A38B904B69BE3810 · San Bernardino, CA 92373; Hesperia, CA 92345; Redlands, CA 92373; 300 E State St, San Bernardino, CA, 92373, USA · Active · $75,000–$85,000 / year · Paycom ATS

Job facts

FieldValue
Company1AB3DAD40B6CB1B8A38B904B69BE3810
TitleOffice Manager
Normalized title-
Department / teamOffice / Administrative
LocationSan Bernardino, CA, United States
Work model-
Employment type-
Salary$75,000–$85,000 / year
Statusactive
ATS providerPaycom ATS
Posted / first seen2026-06-17 / 2026-06-18
Changed / last seen2026-06-18 / 2026-06-18

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City jobsActive postings in San Bernardino.Open
Department jobsActive postings in Office / Administrative.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company1AB3DAD40B6CB1B8A38B904B69BE3810
Source0f99b8f6-ba41-4b1b-8bab-1135cc14e56a
ATS providerPaycom ATS

Description

Description Position Summary The Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient office workflows, exceptional customer service, accurate recordkeeping, and coordination across departments. This position serves as a central resource for employees, vendors, visitors, and operational leaders while supporting human resources, payroll, purchasing, compliance, and general business operations. The Office Manager plays a key role in maintaining a professional, organized, and service-oriented work environment aligned with ConFire's mission, values, and operational objectives. Reports To EMS Operations Director (or designated executive leader) FLSA Status Exempt Salary Grade To be determined based on market and internal equity Essential Duties and Responsibilities Office Administration Manage daily office operations and administrative functions. Maintain office supplies, equipment, and vendor relationships. Coordinate office maintenance requests and facility needs. Ensure common areas remain organized, professional, and functional. Serve as primary point of contact for visitors, vendors, and deliveries. Manage incoming and outgoing mail and package distribution. Administrative Support Provide administrative support to executive leadership and department managers. Schedule meetings, prepare agendas, and coordinate conference room usage. Assist with preparation of reports, presentations, correspondence, and operational documents. Maintain organizational charts, department contact lists, and administrative records. Coordinate travel arrangements and expense submissions as needed. Human Resources Support Assist with new hire onboarding logistics and orientation scheduling. Coordinate employee paperwork and ensure timely submission to HR. Maintain personnel and compliance files in accordance with company policy. Support employee engagement activities and office communications. Assist leadership with scheduling interviews and candidate visits. Payroll and Financial Support Support payroll processing by coordinating timekeeping documentation and employee records. Review administrative reports for completeness and accuracy. Process invoices, purchase requests, and office-related expenditures. Assist with budget tracking and administrative expense management. Purchasing and Inventory Coordinate office and operational supply ordering. Maintain inventory records and ensure adequate stock levels. Work with vendors to obtain pricing and ensure timely delivery of goods and services. Monitor purchasing compliance with company policies. Compliance and Record Management Maintain business licenses, permits, and administrative records as assigned. Ensure documentation is organized and retained according to company standards. Assist with audit preparation and compliance reporting. Support training documentation and employee record maintenance. Communication and Customer Service Provide professional customer service to employees, patients, vendors, customers, and community partners. Respond to inquiries and route requests appropriately. Promote effective communication between departments and leadership teams. Maintain confidentiality regarding employee, patient, and company information Additional Responsibilities Participate in special projects and operational initiatives. Support acquisition integration activities as assigned. Perform other duties as assigned by leadership. Qualifications Qualifications Education Required: High School Diploma or GED. Preferred: Associate's Degree in Business Administration, Healthcare Administration, Human Resources, or related field. Experience Required: Minimum three (3) years of progressively responsible administrative or office management experience. Preferred: Experience in EMS, healthcare, public safety, transportation, or multi-site operations. Experience supporting payroll, HR, purchasing, or compliance functions. Knowledge, Skills, and Abilities Strong organizational and time management skills. Excellent verbal and written communication abilities. Ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and accuracy. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to maintain confidentiality and exercise sound judgment. Strong customer service and interpersonal skills. Ability to work independently while supporting a team-oriented environment. Experience with HRIS, payroll, and purchasing systems preferred. Core Competencies Consistent with Priority Ambulance Family of Companies' SAFE Values: Service Demonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness. Accountability Takes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity. Focus Prioritizes organizational objectives and effectively manages competing demands. Excellence Strives for continuous improvement and operational excellence in all aspects of the role. Physical Requirements Frequently sits, stands, walks, and uses a computer workstation. Occasionally lifts and carries items up to 25 pounds. Ability to operate standard office equipment. Ability to move throughout office and operational facilities. Work Environment Professional office environment with frequent interaction among operational, administrative, and field personnel. May occasionally visit operational facilities, stations, or company locations. Standard business hours with occasional extended hours based on operational needs.

Full job record

Job ID924e369e4c707a4a4f295c47cf7aed11c1bb77fc
Org ID4ff2b6f2-21ea-4a62-9403-f00aa1d1dae2
Source ID0f99b8f6-ba41-4b1b-8bab-1135cc14e56a
Board ID0f99b8f6-ba41-4b1b-8bab-1135cc14e56a
Providerpaycom
Provider Job Key125850
TitleOffice Manager
Normalized Title
Statusactive
Activeyes
Location TextSan Bernardino, CA 92373; Hesperia, CA 92345; Redlands, CA 92373; 300 E State St, San Bernardino, CA, 92373, USA
DepartmentOffice / Administrative
Team
Employment Type
Workplace Type
Remote Policy
CountryUnited States
RegionCA
CitySan Bernardino
Salary Raw$75,000.00 - $85,000.00 Salary
Salary Min75,000
Salary Max85,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=125850&clientkey=1AB3DAD40B6CB1B8A38B904B69BE3810
Apply URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=125850&clientkey=1AB3DAD40B6CB1B8A38B904B69BE3810
First Seen At2026-06-18 09:05:20Z
Last Seen At2026-06-18 09:05:20Z
Last Checked At2026-06-18 09:05:20Z
Last Changed At2026-06-18 09:05:20Z
Inactive At
Source Posted At2026-06-17 00:00:00Z
Source Updated At
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Support\\r\\n\\tSupport payroll processing by coordinating timekeeping documentation and employee records.\\r\\n\\tReview administrative reports for completeness and accuracy.\\r\\n\\tProcess invoices, purchase requests, and office-related expenditures.\\r\\n\\tAssist with budget tracking and administrative expense management.\\r\\n\\tPurchasing and Inventory\\r\\n\\tCoordinate office and operational supply ordering.\\r\\n\\tMaintain inventory records and ensure adequate stock levels.\\r\\n\\tWork with vendors to obtain pricing and ensure timely delivery of goods and services.\\r\\n\\tMonitor purchasing compliance with company policies.\\r\\n\\tCompliance and Record Management\\r\\n\\tMaintain business licenses, permits, and administrative records as assigned.\\r\\n\\tEnsure documentation is organized and retained according to company standards.\\r\\n\\tAssist with audit preparation and compliance reporting.\\r\\n\\tSupport training documentation and employee record 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progressively responsible administrative or office management experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies&#39; SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"responsibilities\":\"Position Summary\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nThe Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient office workflows, exceptional customer service, accurate recordkeeping, and coordination across departments. This position serves as a central resource for employees, vendors, visitors, and operational leaders while supporting human resources, payroll, purchasing, compliance, and general business operations. The Office Manager plays a key role in maintaining a professional, organized, and service-oriented work environment aligned with ConFire&#39;s mission, values, and operational objectives.\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nReports To\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEMS Operations Director (or designated executive leader)\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nFLSA Status\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nExempt\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nSalary Grade\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nTo be determined based on market and internal equity\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nEssential Duties and Responsibilities\\r\\n\\r\\n\\r\\n\\tOffice Administration\\r\\n\\tManage daily office operations and administrative functions.\\r\\n\\tMaintain office supplies, equipment, and vendor relationships.\\r\\n\\tCoordinate office maintenance requests and facility needs.\\r\\n\\tEnsure common areas remain organized, professional, and functional.\\r\\n\\tServe as primary point of contact for visitors, vendors, and deliveries.\\r\\n\\tManage incoming and outgoing mail and package distribution.\\r\\n\\tAdministrative Support\\r\\n\\tProvide administrative support to executive leadership and department managers.\\r\\n\\tSchedule meetings, prepare agendas, and coordinate conference room usage.\\r\\n\\tAssist with preparation of reports, presentations, correspondence, and operational documents.\\r\\n\\tMaintain organizational charts, department contact lists, and administrative records.\\r\\n\\tCoordinate travel arrangements and expense submissions as needed.\\r\\n\\tHuman Resources Support\\r\\n\\tAssist with new hire onboarding logistics and orientation scheduling.\\r\\n\\tCoordinate employee paperwork and ensure timely submission to HR.\\r\\n\\tMaintain personnel and compliance files in accordance with company policy.\\r\\n\\tSupport employee engagement activities and office communications.\\r\\n\\tAssist leadership with scheduling interviews and candidate visits.\\r\\n\\tPayroll and Financial Support\\r\\n\\tSupport payroll processing by coordinating timekeeping documentation and employee records.\\r\\n\\tReview administrative reports for completeness and accuracy.\\r\\n\\tProcess invoices, purchase requests, and office-related expenditures.\\r\\n\\tAssist with budget tracking and administrative expense management.\\r\\n\\tPurchasing and Inventory\\r\\n\\tCoordinate office and operational supply ordering.\\r\\n\\tMaintain inventory records and ensure adequate stock levels.\\r\\n\\tWork with vendors to obtain pricing and ensure timely delivery of goods and services.\\r\\n\\tMonitor purchasing compliance with company policies.\\r\\n\\tCompliance and Record Management\\r\\n\\tMaintain business licenses, permits, and administrative records as assigned.\\r\\n\\tEnsure documentation is organized and retained according to company standards.\\r\\n\\tAssist with audit preparation and compliance reporting.\\r\\n\\tSupport training documentation and employee record 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St\",\"addressLocality\":\"San Bernardino\",\"addressRegion\":\"CA\",\"postalCode\":92373,\"addressCountry\":\"USA\"}},\"qualifications\":\"Qualifications\\r\\n\\r\\nEducation\\r\\n\\r\\nRequired:\\r\\n\\r\\nHigh School Diploma or GED.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nAssociate&#39;s Degree in Business Administration, Healthcare Administration, Human Resources, or related field.\\r\\n\\r\\nExperience\\r\\n\\r\\nRequired:\\r\\n\\r\\nMinimum three (3) years of progressively responsible administrative or office management experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies&#39; SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"experienceRequirements\":\"Qualifications\\r\\n\\r\\nEducation\\r\\n\\r\\nRequired:\\r\\n\\r\\nHigh School Diploma or GED.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nAssociate&#39;s Degree in Business Administration, Healthcare Administration, Human Resources, or related field.\\r\\n\\r\\nExperience\\r\\n\\r\\nRequired:\\r\\n\\r\\nMinimum three (3) years of progressively responsible administrative or office management experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies&#39; SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"industry\":\"Office / Administrative\",\"validThrough\":\"2026-07-31\"}",
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    "description": "Position Summary\r\n\r\n \r\n\r\nThe Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient offi...",
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