Home › Companies › 1AB3DAD40B6CB1B8A38B904B69BE3810 › Office Manager
Office Manager
1AB3DAD40B6CB1B8A38B904B69BE3810 · San Bernardino, CA 92373; Hesperia, CA 92345; Redlands, CA 92373; 300 E State St, San Bernardino, CA, 92373, USA · Active · $75,000–$85,000 / year · Paycom ATS
Job facts
| Field | Value |
|---|---|
| Company | 1AB3DAD40B6CB1B8A38B904B69BE3810 |
| Title | Office Manager |
| Normalized title | - |
| Department / team | Office / Administrative |
| Location | San Bernardino, CA, United States |
| Work model | - |
| Employment type | - |
| Salary | $75,000–$85,000 / year |
| Status | active |
| ATS provider | Paycom ATS |
| Posted / first seen | 2026-06-17 / 2026-06-18 |
| Changed / last seen | 2026-06-18 / 2026-06-18 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from 1AB3DAD40B6CB1B8A38B904B69BE3810. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Paycom ATS. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in San Bernardino. | Open |
| Department jobs | Active postings in Office / Administrative. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | 1AB3DAD40B6CB1B8A38B904B69BE3810 |
| Source | 0f99b8f6-ba41-4b1b-8bab-1135cc14e56a |
| ATS provider | Paycom ATS |
Description
Description
Position Summary
The Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient office workflows, exceptional customer service, accurate recordkeeping, and coordination across departments. This position serves as a central resource for employees, vendors, visitors, and operational leaders while supporting human resources, payroll, purchasing, compliance, and general business operations. The Office Manager plays a key role in maintaining a professional, organized, and service-oriented work environment aligned with ConFire's mission, values, and operational objectives.
Reports To
EMS Operations Director (or designated executive leader)
FLSA Status
Exempt
Salary Grade
To be determined based on market and internal equity
Essential Duties and Responsibilities
Office Administration
Manage daily office operations and administrative functions.
Maintain office supplies, equipment, and vendor relationships.
Coordinate office maintenance requests and facility needs.
Ensure common areas remain organized, professional, and functional.
Serve as primary point of contact for visitors, vendors, and deliveries.
Manage incoming and outgoing mail and package distribution.
Administrative Support
Provide administrative support to executive leadership and department managers.
Schedule meetings, prepare agendas, and coordinate conference room usage.
Assist with preparation of reports, presentations, correspondence, and operational documents.
Maintain organizational charts, department contact lists, and administrative records.
Coordinate travel arrangements and expense submissions as needed.
Human Resources Support
Assist with new hire onboarding logistics and orientation scheduling.
Coordinate employee paperwork and ensure timely submission to HR.
Maintain personnel and compliance files in accordance with company policy.
Support employee engagement activities and office communications.
Assist leadership with scheduling interviews and candidate visits.
Payroll and Financial Support
Support payroll processing by coordinating timekeeping documentation and employee records.
Review administrative reports for completeness and accuracy.
Process invoices, purchase requests, and office-related expenditures.
Assist with budget tracking and administrative expense management.
Purchasing and Inventory
Coordinate office and operational supply ordering.
Maintain inventory records and ensure adequate stock levels.
Work with vendors to obtain pricing and ensure timely delivery of goods and services.
Monitor purchasing compliance with company policies.
Compliance and Record Management
Maintain business licenses, permits, and administrative records as assigned.
Ensure documentation is organized and retained according to company standards.
Assist with audit preparation and compliance reporting.
Support training documentation and employee record maintenance.
Communication and Customer Service
Provide professional customer service to employees, patients, vendors, customers, and community partners.
Respond to inquiries and route requests appropriately.
Promote effective communication between departments and leadership teams.
Maintain confidentiality regarding employee, patient, and company information
Additional Responsibilities
Participate in special projects and operational initiatives.
Support acquisition integration activities as assigned.
Perform other duties as assigned by leadership.
Qualifications
Qualifications
Education
Required:
High School Diploma or GED.
Preferred:
Associate's Degree in Business Administration, Healthcare Administration, Human Resources, or related field.
Experience
Required:
Minimum three (3) years of progressively responsible administrative or office management experience.
Preferred:
Experience in EMS, healthcare, public safety, transportation, or multi-site operations.
Experience supporting payroll, HR, purchasing, or compliance functions.
Knowledge, Skills, and Abilities
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to maintain confidentiality and exercise sound judgment.
Strong customer service and interpersonal skills.
Ability to work independently while supporting a team-oriented environment.
Experience with HRIS, payroll, and purchasing systems preferred.
Core Competencies
Consistent with Priority Ambulance Family of Companies' SAFE Values:
Service
Demonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.
Accountability
Takes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.
Focus
Prioritizes organizational objectives and effectively manages competing demands.
Excellence
Strives for continuous improvement and operational excellence in all aspects of the role.
Physical Requirements
Frequently sits, stands, walks, and uses a computer workstation.
Occasionally lifts and carries items up to 25 pounds.
Ability to operate standard office equipment.
Ability to move throughout office and operational facilities.
Work Environment
Professional office environment with frequent interaction among operational, administrative, and field personnel.
May occasionally visit operational facilities, stations, or company locations.
Standard business hours with occasional extended hours based on operational needs.
Full job record
| Job ID | 924e369e4c707a4a4f295c47cf7aed11c1bb77fc |
| Org ID | 4ff2b6f2-21ea-4a62-9403-f00aa1d1dae2 |
| Source ID | 0f99b8f6-ba41-4b1b-8bab-1135cc14e56a |
| Board ID | 0f99b8f6-ba41-4b1b-8bab-1135cc14e56a |
| Provider | paycom |
| Provider Job Key | 125850 |
| Title | Office Manager |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | San Bernardino, CA 92373; Hesperia, CA 92345; Redlands, CA 92373; 300 E State St, San Bernardino, CA, 92373, USA |
| Department | Office / Administrative |
| Team | — |
| Employment Type | — |
| Workplace Type | — |
| Remote Policy | — |
| Country | United States |
| Region | CA |
| City | San Bernardino |
| Salary Raw | $75,000.00 - $85,000.00 Salary |
| Salary Min | 75,000 |
| Salary Max | 85,000 |
| Salary Currency | USD |
| Salary Period | year |
| Source URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=125850&clientkey=1AB3DAD40B6CB1B8A38B904B69BE3810 |
| Apply URL | https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=125850&clientkey=1AB3DAD40B6CB1B8A38B904B69BE3810 |
| First Seen At | 2026-06-18 09:05:20Z |
| Last Seen At | 2026-06-18 09:05:20Z |
| Last Checked At | 2026-06-18 09:05:20Z |
| Last Changed At | 2026-06-18 09:05:20Z |
| Inactive At | — |
| Source Posted At | 2026-06-17 00:00:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=1AB3DAD40B6CB1B8A38B904B69BE3810/date=2026-06-18/2026-06-18T09-05-13-576Z-b253a3c4d8535b4d422a07cd4fa4fa5b3280fd7457e75eeac18aa677dd9acb47.json |
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style=\"font-family:Aptos,sans-serif\">To be determined based on market and internal equity</span></span></p>\r\n\r\n<p> </p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Essential Duties and Responsibilities</span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Office Administration</span></span></li>\r\n\t<li><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Manage daily office operations and administrative functions.</span></span></li>\r\n\t<li><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Maintain office supplies, equipment, and vendor relationships.</span></span></li>\r\n\t<li><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Coordinate office maintenance requests and facility needs.</span></span></li>\r\n\t<li><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Ensure common 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package distribution.\\r\\n\\tAdministrative Support\\r\\n\\tProvide administrative support to executive leadership and department managers.\\r\\n\\tSchedule meetings, prepare agendas, and coordinate conference room usage.\\r\\n\\tAssist with preparation of reports, presentations, correspondence, and operational documents.\\r\\n\\tMaintain organizational charts, department contact lists, and administrative records.\\r\\n\\tCoordinate travel arrangements and expense submissions as needed.\\r\\n\\tHuman Resources Support\\r\\n\\tAssist with new hire onboarding logistics and orientation scheduling.\\r\\n\\tCoordinate employee paperwork and ensure timely submission to HR.\\r\\n\\tMaintain personnel and compliance files in accordance with company policy.\\r\\n\\tSupport employee engagement activities and office communications.\\r\\n\\tAssist leadership with scheduling interviews and candidate visits.\\r\\n\\tPayroll and Financial Support\\r\\n\\tSupport payroll processing by coordinating 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experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies' SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"responsibilities\":\"Position Summary\\r\\n\\r\\n \\r\\n\\r\\nThe Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient office workflows, exceptional customer service, accurate recordkeeping, and coordination across departments. This position serves as a central resource for employees, vendors, visitors, and operational leaders while supporting human resources, payroll, purchasing, compliance, and general business operations. The Office Manager plays a key role in maintaining a professional, organized, and service-oriented work environment aligned with ConFire's mission, values, and operational objectives.\\r\\n\\r\\n \\r\\n\\r\\nReports To\\r\\n\\r\\n \\r\\n\\r\\nEMS Operations Director (or designated executive leader)\\r\\n\\r\\n \\r\\n\\r\\nFLSA Status\\r\\n\\r\\n \\r\\n\\r\\nExempt\\r\\n\\r\\n \\r\\n\\r\\nSalary Grade\\r\\n\\r\\n \\r\\n\\r\\nTo be determined based on market and internal equity\\r\\n\\r\\n \\r\\n\\r\\nEssential Duties and Responsibilities\\r\\n\\r\\n\\r\\n\\tOffice Administration\\r\\n\\tManage daily office operations and administrative functions.\\r\\n\\tMaintain office supplies, equipment, and vendor relationships.\\r\\n\\tCoordinate office maintenance requests and facility needs.\\r\\n\\tEnsure common areas remain organized, professional, and functional.\\r\\n\\tServe as primary point of contact for visitors, vendors, and deliveries.\\r\\n\\tManage incoming and outgoing mail and 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Bernardino\",\"addressRegion\":\"CA\",\"postalCode\":92373,\"addressCountry\":\"USA\"}},\"qualifications\":\"Qualifications\\r\\n\\r\\nEducation\\r\\n\\r\\nRequired:\\r\\n\\r\\nHigh School Diploma or GED.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nAssociate's Degree in Business Administration, Healthcare Administration, Human Resources, or related field.\\r\\n\\r\\nExperience\\r\\n\\r\\nRequired:\\r\\n\\r\\nMinimum three (3) years of progressively responsible administrative or office management experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies' SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"experienceRequirements\":\"Qualifications\\r\\n\\r\\nEducation\\r\\n\\r\\nRequired:\\r\\n\\r\\nHigh School Diploma or GED.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nAssociate's Degree in Business Administration, Healthcare Administration, Human Resources, or related field.\\r\\n\\r\\nExperience\\r\\n\\r\\nRequired:\\r\\n\\r\\nMinimum three (3) years of progressively responsible administrative or office management experience.\\r\\n\\r\\nPreferred:\\r\\n\\r\\nExperience in EMS, healthcare, public safety, transportation, or multi-site operations.\\r\\n\\r\\nExperience supporting payroll, HR, purchasing, or compliance functions.\\r\\n\\r\\nKnowledge, Skills, and Abilities\\r\\n\\r\\nStrong organizational and time management skills.\\r\\n\\r\\nExcellent verbal and written communication abilities.\\r\\n\\r\\nAbility to manage multiple priorities in a fast-paced environment.\\r\\n\\r\\nStrong attention to detail and accuracy.\\r\\n\\r\\nProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\\r\\n\\r\\nAbility to maintain confidentiality and exercise sound judgment.\\r\\n\\r\\nStrong customer service and interpersonal skills.\\r\\n\\r\\nAbility to work independently while supporting a team-oriented environment.\\r\\n\\r\\nExperience with HRIS, payroll, and purchasing systems preferred.\\r\\n\\r\\nCore Competencies\\r\\n\\r\\nConsistent with Priority Ambulance Family of Companies' SAFE Values:\\r\\n\\r\\nService\\r\\n\\r\\nDemonstrates a commitment to serving employees, patients, customers, and communities with professionalism and responsiveness.\\r\\n\\r\\nAccountability\\r\\n\\r\\nTakes ownership of responsibilities, follows through on commitments, and maintains high standards of accuracy and integrity.\\r\\n\\r\\nFocus\\r\\n\\r\\nPrioritizes organizational objectives and effectively manages competing demands.\\r\\n\\r\\nExcellence\\r\\n\\r\\nStrives for continuous improvement and operational excellence in all aspects of the role.\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tFrequently sits, stands, walks, and uses a computer workstation.\\r\\n\\tOccasionally lifts and carries items up to 25 pounds.\\r\\n\\tAbility to operate standard office equipment.\\r\\n\\tAbility to move throughout office and operational facilities.\\r\\n\\r\\n\\r\\nWork Environment\\r\\n\\r\\n\\r\\n\\tProfessional office environment with frequent interaction among operational, administrative, and field personnel.\\r\\n\\tMay occasionally visit operational facilities, stations, or company locations.\\r\\n\\tStandard business hours with occasional extended hours based on operational needs.\\r\\n\\r\\n\",\"industry\":\"Office / Administrative\",\"validThrough\":\"2026-07-31\"}",
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style=\"font-family:Aptos,sans-serif\">Strong customer service and interpersonal skills.</span></span></p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Ability to work independently while supporting a team-oriented environment.</span></span></p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Experience with HRIS, payroll, and purchasing systems preferred.</span></span></p>\r\n\r\n<p><strong><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Core Competencies</span></span></strong></p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Consistent with Priority Ambulance Family of Companies' SAFE Values:</span></span></p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Service</span></span></p>\r\n\r\n<p><span style=\"font-size:12pt\"><span style=\"font-family:Aptos,sans-serif\">Demonstrates a commitment to 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"description": "Position Summary\r\n\r\n \r\n\r\nThe Office Manager is responsible for the day-to-day administrative operations of the ConFire office, ensuring efficient offi...",
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