Administrative Office Support Specialist - Bilingual (Spanish)

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    "html_title": "Catholic Charities, Diocese of Joliet - Administrative Office Support Specialist - Bilingual (Spanish)",
    "description_html": "<p><br></p><align-center>Catholic Charities, Diocese of Joliet offers <u><strong>43 paid days off per year</strong></u>, excellent medical benefits, and an employer-sponsored 403b plan that requires no contribution from employee. We prioritize your well-being and financial security.</align-center><align-center><br></align-center><align-center>Do you want to use your skills and talents to make a lasting difference in the world? At Catholic Charities Diocese, of Joliet we are mission-driven, focused on positive results for people and believe that people should be treated with dignity and respect.</align-center><align-center><br></align-center><align-center>If you feel the same way, we encourage you to join us in making a difference! Discover an extraordinary career opportunity that combines competitive pay with outstanding benefits.</align-center><align-left><br></align-left><p><br></p><align-center><em><strong>Apply now so we can make a lasting impact together!</strong></em></align-center><align-center><br></align-center><align-center><br></align-center><p><strong>Essential Functions</strong></p><ol><li>Function as Administrative Office Support for the location assigned by providing administrative services to clients and staff.&nbsp;</li><li>Provides translation skills as needed for program success.</li><li>Create and maintain effective filing system and case records for the program.</li><li>Maintain supply of forms and information/documentation.</li><li>Type case notes, memos, reports, meeting minutes and other correspondence as needed.</li><li>Attend training and meetings as assigned to obtain guidance and information relating to specific functions within the program.</li><li>Greet visitors and direct them to necessary agency personnel. Provide entry into building for all visitors.</li><li>Answer phone lines and screen calls for program and ensure messages are forwarded to the appropriate personnel.</li><li>Serves as point of contact in collecting, recording, and processing child care co-payments, following up with parent clients.&nbsp;</li><li>Maintain tracking of expenses for classroom, office supplies, field trips and building supplies.</li><li>Maintain logs as required by the program.</li><li>Gather and maintain statistical data for program and prepare required reports.</li><li>Assist with completion of program and agency forms and forward to appropriate personnel for processing.</li><li>Handle client and staff issues with sensitivity, tact, compassion and professionalism.</li><li>Prepare requisitions to order office supplies.</li><li>Assist Family Advocates with written and verbal correspondence and directions as needed with families; with family contacts for children in need of medical and dental treatment and follow-up services; and with data entry into child tracking system.</li><li>Complete program applications for families interested in participating in the Early Head Start and Head Start Program.</li><li>Provide parents with monthly statements and reminders related to child care co-payments and data entry for tracking of payments. Provide families with other related co-payment information as needed.</li><li>Assist with gathering information needed by the main office or assist with working with/at main office if necessary.</li><li>Assist with recruitment efforts to maintain full funded enrollment in the program.</li></ol><p><strong>Great Employer Paid Benefits</strong></p><ul><li>Time-off: 14 Holidays - 15 Vacation days - 5 Paid leave days and 9 Sick days</li><li>Medical/Dental/Vision Health Insurances</li><li>Flexible Spending Account</li><li>Short-term Disability Insurance&nbsp;</li><li>Long-Term Disability Insurance (employee paid optional)</li><li>Life and AD&amp;D Insurance</li><li>403B Retirement Plan with employer contributions</li><li>Employee Assistance Program (EAP)</li></ul>",
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      "datePosted": "2026-05-21T16:21:07-05:00",
      "description": "<p>Description</p><p><br/></p><align-center>Catholic Charities, Diocese of Joliet offers <u><strong>43 paid days off per year</strong></u>, excellent medical benefits, and an employer-sponsored 403b plan that requires no contribution from employee. We prioritize your well-being and financial security.</align-center><align-center><br/></align-center><align-center>Do you want to use your skills and talents to make a lasting difference in the world? At Catholic Charities Diocese, of Joliet we are mission-driven, focused on positive results for people and believe that people should be treated with dignity and respect.</align-center><align-center><br/></align-center><align-center>If you feel the same way, we encourage you to join us in making a difference! 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Provide families with other related co-payment information as needed.</li><li>Assist with gathering information needed by the main office or assist with working with/at main office if necessary.</li><li>Assist with recruitment efforts to maintain full funded enrollment in the program.</li></ol><p><strong>Great Employer Paid Benefits</strong></p><ul><li>Time-off: 14 Holidays - 15 Vacation days - 5 Paid leave days and 9 Sick days</li><li>Medical/Dental/Vision Health Insurances</li><li>Flexible Spending Account</li><li>Short-term Disability Insurance </li><li>Long-Term Disability Insurance (employee paid optional)</li><li>Life and AD&D Insurance</li><li>403B Retirement Plan with employer contributions</li><li>Employee Assistance Program (EAP)</li></ul><p>Requirements</p><p><br/></p><ol><li>High School Diploma or equivalent is required for this position. All degrees must come from a regionally accredited educational institution which has U.S. Department of Education approval.</li><li>A minimum of one (1) year of experience in office and clerical areas is required.</li><li>A minimum of one (1) year experience in bookkeeping related to accounts receivables and collection, preferred.</li><li>Demonstrated ability to work constructively with persons from all ethnic, economic and social background.</li><li> Ability to work hours that may exceed regular business hours and/or include weekends? </li><li>Proficiency in the use of Microsoft Office applications including Outlook, Word, and Teams.</li><li>Strong verbal and written communications skills. Fluent oral and written bilingual Spanish skills required. Must successfully pass a bilingual assessment.</li><li>Passage of complete background clearance, physical and Tuberculosis (TB) Test.</li><li>A valid driver’s license, reliable means of transportation and proof of liability insurance is required.</li></ol><h3><br/></h3>",
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      "Name": "Alexandria Head Start-Joliet",
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    "PublishedDate": "2026-05-29T09:19:32-05:00",
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