Executive Assistant/Bookkeeper

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    "datePosted": "2024-06-06T08:36:03.554Z",
    "description": "<h2>Overview</h2>\n<p></p>\n<p><strong>About Us:</strong> </p>\n<p>EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.</p>\n<p>Candidate will work full-time Monday-Friday in our creative office located in <strong>Piscataway, NJ.</strong></p>\n<p> </p>\n<p><strong>Position Summary:</strong></p>\n<p><strong> </strong></p>\n<p><strong>Are you a detail-oriented problem solver who thrives in a dynamic, creative environment?</strong> Do you enjoy streamlining processes and keeping complex operations running smoothly?</p>\n<p> </p>\n<p>Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team -</p>\n<p> is seeking an <strong>Executive Assistant/Bookkeeper</strong> to support our director and keep our growing department organized and efficient.</p>\n<p> </p>\n<p><strong>About the Role:</strong> You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships. </p>\n<p>This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.</p>\n<p> </p>\n<p><strong>Salary:</strong></p>\n<p>Up to $80,00 per year based on experience</p>\n<p> </p>\n<h2>Responsibilities</h2>\n<p><strong>What We're Looking For:</strong></p>\n<p> </p>\n<p><strong>Financial & Contract Management</strong></p>\n<ul>\n <li>Process and track work orders for third-party architects, engineers, and design professionals</li>\n <li>Prepare invoices and maintain accurate billing records</li>\n <li>Manage professional service contracts and vendor documentation</li>\n <li>Run weekly reports on contract status, job profitability, and vendor performance</li>\n <li>Support annual budget preparation and ongoing financial tracking</li>\n</ul>\n<p><strong>Administrative Support</strong></p>\n<ul>\n <li>Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications</li>\n <li>Help implement and maintain our workflow management system</li>\n <li>Coordinate department culture initiatives and internal events</li>\n <li>Maintain organized records and tracking systems across multiple platforms</li>\n</ul>\n<p><strong>Process Improvement</strong></p>\n<ul>\n <li>Identify opportunities to streamline operations and improve efficiency</li>\n <li>Support the adoption of new tools and workflows as the department grows</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>What We're Looking For:</strong></p>\n<ul>\n <li><strong>3–5+ years</strong> of experience in executive assistance, bookkeeping, or operations support</li>\n <li>Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe</li>\n <li>Exceptional organizational skills and attention to detail</li>\n <li>Comfortable managing multiple priorities in a fast-paced environment</li>\n <li>Excellent written and verbal communication skills</li>\n <li>Self-starter who can work independently and take initiative</li>\n <li>High school diploma required; college degree preferred</li>\n <li>Bonus: Familiarity with architecture, engineering, or design industries</li>\n</ul>\n<p><strong> </strong></p>\n<p>In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,</p>\n<p> life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.  </p>\n<p> </p>\n<p><strong><em>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.</em></strong></p>\n<p> </p>\n<p> </p>\n<p> </p>",
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