Administrative Assistant

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    "url": "https://recruiting.paylocity.com/recruiting/jobs/Details/4232450/CATHOLIC-CHARITIES-DIOCESE-OF-NASHVILLE/Administrative-Assistant",
    "job_type": "Full-time",
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    "html_title": "CATHOLIC CHARITIES, DIOCESE OF NASHVILLE - Administrative Assistant",
    "description_html": "<p>&nbsp;</p><p><strong>Rate:</strong> $40,000 - $42,000</p><p><strong>Location:</strong> 2806 McGavock Pike Nashville, TN 37214</p><p><strong>Shift:</strong> &nbsp;Monday through Friday 8:00AM - 4:30PM</p><p><br></p><p>Catholic Charities was founded in 1962 with the mission of providing wholistic care within Middle Tennessee. Our programs consist of the following’ homelessness prevention, re-housing, food distribution, emergency materials, utility payments, refugee resettlement, clinical counseling, adoption, and family support, parenting, and multi-pronged community support through neighborhood embedded family resource centers. Catholic Charities is an established non-profit, and is still growing year after year. If you are seeking a job with purpose then you are finally home.</p><p><br></p><p><strong>Benefits Include;</strong></p><ul><li>(10) vacation days.</li><li>(12) personal days.</li><li>(18) paid holidays.</li><li>Christmas &amp; Easter Break Included</li><li>403B plan with company match.</li><li>Pension plan.</li><li>Health insurance, vision, and dental coverage.</li></ul><p>&nbsp;</p><p><strong>JOB SUMMARY</strong></p><p>The Administrative Assistant provides daily administrative support to the Fiscal department to effectively carry out the multi-faceted duties and responsibilities required to efficiently provide service to our clients and the community</p><p><br></p><p><strong>ESSENTIAL DUTIES:</strong></p><ul><li>· Provides a friendly and compassionate first point of contact with visitors and building partners.</li><li>· Performs administrative tasks such as answering phones and email inquiries, data entry, copying, filing, and ordering of office supplies.</li><li>· Performs general bookkeeping work, which may include entering data and maintaining records, preparing invoices, and collecting supporting documents of office expenses, revenue, expenses for reimbursement or credit card billing backup.</li><li>· Performs general clerical duties.</li><li>· Acts as liaison for the Fiscal department in routine administrative matters.</li><li>· Performs a wide variety of recurring office procedures such as mail handling, maintaining inventory of office supplies, phone, and email inquiries, and preparing correspondence, etc.</li><li>· Organizes and maintains all files and records and disseminates information as necessary.</li><li>· Prepare concise reports as requested.</li><li>· Assist other team members on an as-needed basis.</li><li>· Actively participates in supervision sessions, periodic team meetings, and training.</li><li>· Acts as backup for other administrative positions.</li><li>· Performs other duties as assigned.</li></ul>",
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    "requirements_html": "<p>&nbsp;</p><p><strong>JOB REQUIREMENTS</strong></p><ul><li>· High School diploma or equivalent.</li><li>· Two years’ prior administrative experience required.</li><li>· Prefer candidate with prior experience in a non-profit setting.</li><li>· Knowledge of modern office practices and procedures and general office equipment.</li><li>· Proficient with Microsoft Office applications, especially Excel.</li><li>· Ability to learn databases, and other systems.</li><li>· Must be detailed oriented with good organizational skills and ability to multi-task.</li><li>· Must be capable of accepting responsibilities and prioritizing work and working under pressure.</li><li>· Must be flexible with time required to perform job functions and meet deadlines with the ability to work independently.</li><li>· Must have superior communications skills, oral and written, applied in a courteous and professional manner as well as excellent interpersonal skills.</li><li>· Ability to make mature and prudent decisions.</li><li>· Ability to maintain strict confidentiality and utmost discretion in all matters.</li><li>· Ability to anticipate the needs of the programs and act promptly in response to them.</li><li>· Current driver’s license required. Ability to legally operate a motor vehicle and provide own transportation.</li></ul>",
    "requirements_text": "JOB REQUIREMENTS\n · High School diploma or equivalent.\n · Two years’ prior administrative experience required.\n · Prefer candidate with prior experience in a non-profit setting.\n · Knowledge of modern office practices and procedures and general office equipment.\n · Proficient with Microsoft Office applications, especially Excel.\n · Ability to learn databases, and other systems.\n · Must be detailed oriented with good organizational skills and ability to multi-task.\n · Must be capable of accepting responsibilities and prioritizing work and working under pressure.\n · Must be flexible with time required to perform job functions and meet deadlines with the ability to work independently.\n · Must have superior communications skills, oral and written, applied in a courteous and professional manner as well as excellent interpersonal skills.\n · Ability to make mature and prudent decisions.\n · Ability to maintain strict confidentiality and utmost discretion in all matters.\n · Ability to anticipate the needs of the programs and act promptly in response to them.\n · Current driver’s license required. Ability to legally operate a motor vehicle and provide own transportation."
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      "City": "Nashville",
      "Name": "Catholic Pastoral Center",
      "Metro": "Nashville",
      "State": null,
      "County": "TN",
      "Address": "2808 McGavock Pike",
      "Country": "USA",
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    "LocationName": "Catholic Pastoral Center",
    "PublishedDate": "2026-06-05T15:30:50-05:00",
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