Clinical Onboarding & Compliance Coordinator

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    "datePosted": "2026-03-07",
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    "description": "<p><span style=\"font-size: 18pt\">About This Role</span></p>\n<p>Sacramento Ultrasound Institute is looking for a highly detail-oriented Clinical Onboarding &amp; Compliance Coordinator to serve as the primary person responsible for verifying student vaccination records, managing hospital onboarding requirements, and ensuring every student meets clinical site compliance standards before placement.</p>\n<p>This is not a general admin role. You will own the entire compliance verification process end-to-end.</p>\n<p><br></p>\n<p>This is a fully on-site position based in Sacramento, CA. Local candidates only. You must be able to reliably commute to our Sacramento campus daily.</p>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">What You Will Own</span></p>\n<p><span style=\"font-size: 14pt\">Vaccination &amp; Immunization Verification</span></p>\n<ul>\n<li>Review and verify all student immunization records (MMR, Varicella, Hepatitis B, Tdap, TB/PPD, flu, COVID) against clinical site requirements</li>\n<li>Identify discrepancies between submitted records and site-specific requirements — titers vs. vaccination dates, missing boosters, expired results</li>\n<li>Follow up directly with students on incomplete or non-compliant records until every item is resolved</li>\n<li>Maintain a real-time tracker of vaccination compliance status for every active student</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt\">Hospital &amp; Clinical Site Onboarding</span></p>\n<ul>\n<li>Manage the full onboarding process for each clinical partner site, including site-specific document packets</li>\n<li>Coordinate CastleBranch compliance items: background checks, drug screenings, CPR/BLS certification, HIPAA training, OSHA training, and any site-specific requirements</li>\n<li>Track each student’s progress against onboarding checklists and escalate stalled items before deadlines</li>\n<li>Serve as the primary point of contact between SUI and clinical sites for onboarding documentation</li>\n<li>Ensure all student files are audit-ready at all times</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt\">Administrative &amp; Communication</span></p>\n<ul>\n<li>Send clear, professional communications to students regarding missing, expired, or non-compliant items</li>\n<li>Maintain organized digital records - every document filed, labeled, and easily retrievable</li>\n<li>Generate compliance status reports for program leadership on a weekly basis</li>\n<li>Collaborate with clinical partners when requirements change or new items are added</li>\n<li>Respond to all student and site inquiries within one business day</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Minimum Requirements (All Required)</span></p>\n<ul>\n<li>Associate’s degree or higher (or equivalent professional experience in compliance, onboarding, or healthcare administration)</li>\n<li>Minimum 1 year of experience in an administrative role involving document verification, compliance tracking, or onboarding coordination</li>\n<li>Proven track record of accuracy and attention to detail in a documentation-heavy role - provide specific examples</li>\n<li>Strong proficiency with spreadsheets, document management, and email (you will be managing multiple trackers simultaneously)</li>\n<li>Excellent written communication skills - your follow-up emails need to be clear, professional, and actionable</li>\n<li>Ability to manage multiple students and deadlines simultaneously without items falling through the cracks</li>\n<li>Must reside in the Sacramento metropolitan area and be able to commute to campus daily</li>\n<li>Reliable transportation and consistent attendance<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Preferred Qualifications</span></p>\n<ul>\n<li>Background in healthcare, healthcare education, clinical coordination, or student services</li>\n<li>Familiarity with hospital credentialing or clinical site onboarding processes</li>\n<li>Experience verifying vaccination records or medical compliance documents</li>\n<li>Knowledge of HIPAA, OSHA, and BLS/CPR certification requirements</li>\n</ul>",
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