Office Coordinator

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  "source_hash": "c5024d5253da2c6b3490a3871406ce7eb77a7c48339b8e5e4ddb591c8f166dd9",
  "last_changed_at": "2026-06-09T10:23:18.683Z",
  "active_status": "active"
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{
  "dedupe": null,
  "language": "en",
  "location": {
    "raw": "Gzira, Malta, GZR 1052, Malta",
    "city": "Gzira",
    "region": "Malta",
    "country": null,
    "is_remote": true,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-21T10:50:07.379Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Gzira, Malta, GZR 1052, Malta",
      "city": "Gzira",
      "region": "Malta",
      "country": null,
      "is_remote": true,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": "remote",
  "salary_period": null,
  "workplace_type": "remote",
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "53",
    "isRemote": null,
    "location": {
      "city": "Gzira",
      "state": "Malta"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "20533",
    "locationType": "0",
    "jobOpeningName": "Office Coordinator",
    "departmentLabel": "HEAD OFFICE",
    "employmentStatusLabel": "Full time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Gzira",
      "state": "Malta",
      "postalCode": "GZR 1052",
      "addressCountry": "Malta"
    },
    "datePosted": "2026-06-08",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span><span>We are </span><span>seeking</span><span> an energetic, </span><span>proactive</span><span>, and highly organized Office Coordinator to support the smooth operation of our Malta office and help create an exceptional workplace experience for our employees and visitors.</span></span><span> <br><br></span></p>\n<p><span><span>This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes ownership of finding solutions before problems arise. The successful candidate will be the go-to person for office operations</span><span>,</span><span> travel </span><span>coordination</span><span>, and workplace initiatives, ensuring that things </span><span>run efficiently </span><span>at all times</span><span>.</span></span><span> <br><br></span></p>\n<p><span><span>Beyond administration, we are looking for someone who takes genuine pride in creating a positive workplace environment. The Office Coordinator will act as the custodian of the office, ensuring it remains welcoming, organized and well-maintained while proactively identifying opportunities to improve the office environment.</span></span><br></p>\n<p><span><br></span></p>\n<p><span><br></span></p>\n<p><span style=\"font-weight: bold\">YOUR CHALLENGE:</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Office Operations &amp; Workplace Experience</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Serve as the primary point of contact for all office-related queries, </span><span>issues</span><span>, and communications, ensuring </span><span>timely</span><span> and professional resolution. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Welcome and </span><span>assist</span><span> visitors and guests, </span><span>maintaining</span><span> a high standard of professionalism and hospitality. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage office supplies, inventory, </span><span>logistics</span><span>, and general organization</span><span> of the of</span><span>fice</span><span>. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate with vendors</span><span> </span><span>and service providers to ensure smooth day-to-day operations.</span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate day-to-</span><span>day</span><span> office </span><span>initiat</span><span>ives </span><span>and benefits, including lunch orders and parking</span><span>.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ensure that the office environment is clean, </span><span>organized</span><span>, and properly </span><span>maintained</span><span>.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Plan and coordinate office maintenance, </span><span>repairs</span><span>, and occasional refurbishments. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Maintain a welcoming, </span><span>organized</span><span>, and professional office environment, proactively </span><span>identifying</span><span> opportunities to enhance the workplace experience. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Collect</span><span> and </span><span>process</span><span> in</span><span>voices related to office and events.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Handle incoming and outgoing mail, </span><span>deliveries,</span><span> and other office administration activities. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Maintain </span><span>accurate</span><span> cost records and adhere to budget guidelines as</span><span> </span><span>required</span><span>. </span></span><span> </span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Travel &amp; Meeting Coordination</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Coordinate travel arrangements for employees, board members, and visitors, including flights, accommodation, </span><span>and transportation. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ensure compliance with travel policies and support </span><span>with </span><span>relate</span><span>d documenta</span><span>tion.</span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate </span><span>logistics</span><span> for company meetings, leadership off</span><span>-sites, board </span><span>meetings,</span><span> a</span><span>nd oth</span><span>e</span><span>r key </span><span>company and office </span><span>events. </span></span><span> </span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Employee Experience &amp; HR Support</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Support onboarding activities, including </span><span>orientation</span><span>, </span><span>desk</span><span> </span><span>and</span><span> </span><span>equipment </span><span>coordination</span><span> </span><span>for</span><span> both our hub locations</span><span>, and support</span><span> with remote onboarding as needed</span><span>. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Assist</span><span> with employee engagement initiatives, internal events, </span><span>celebrations</span><span> and wellbe</span><span>ing activities</span><span> in both hub locations as well as virtually.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Coordinate and support company events from planning through execution, inclu</span><span>ding mana</span><span>ging timelines, vendor communications, </span><span>lo</span><span>gisti</span><span>cs</span><span>, budgets, attendee </span><span>communications</span><span> and on-site event support</span></span><span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Provide administrative support to the HR team as </span><span>required</span><span>. </span></span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Health &amp; Safety</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Ensure health and safety procedures remain compliant with local regulations.</span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Conduct regular office checks and </span><span>maintain</span><span> relevant health and safety documentation</span><span>.</span></span><span> </span><br></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">TO DO IT, YOU WILL NEED:</span></p>\n<p><span> </span></p>\n<ul>\n<li><span><span>Previous</span><span> experience in office coordination, administration, workplace experience, hospitality, or a similar role is </span><span>a must</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment</span><span>.  </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Resourceful and proactive, with a strong sense of accountability and urgency.  </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Excellent communication and interpersonal skills, with the ability to build positive relationships and deliver a high level of service</span><span>.  </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Adaptable, resilient, and a positive can-do attitude.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Professional and discreet, with a genuine passion for creating exceptional workplace experiences and continuously improving the office environment.</span></span><span> </span></li>\n</ul>",
    "compensation": null,
    "departmentId": "20533",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Office Coordinator",
    "departmentLabel": "HEAD OFFICE",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://catenamedia.bamboohr.com/careers/53",
    "employmentStatusLabel": "Full time"
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}