Property Administrator

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  "last_changed_at": "2026-06-03T10:34:29.056Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Dartmouth, Nova Scotia, B3B 1L1, Canada",
    "city": "Dartmouth",
    "region": null,
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.95
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  "inferred_at": "2026-06-06T10:23:09.587Z",
  "launch_scope": {
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    "location": {
      "raw": "Dartmouth, Nova Scotia, B3B 1L1, Canada",
      "city": "Dartmouth",
      "region": null,
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.95
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    "countries": [
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{
  "list_job": {
    "id": "204",
    "isRemote": null,
    "location": {
      "city": "Dartmouth",
      "state": "Nova Scotia"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18665",
    "locationType": "0",
    "jobOpeningName": "Property Administrator",
    "departmentLabel": "Property Management",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Dartmouth",
      "state": "Nova Scotia",
      "postalCode": "B3B 1L1",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-06-02",
    "atsLocation": {
      "city": null,
      "state": null,
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      "countryId": null
    },
    "description": "<p><span style=\"font-weight: bold\">Opportunity - Property Administrator</span></p>\n<p><br></p>\n<p>At Pier 4 we have ambitious goals around growing our portfolio of multi-family real estate assets. We have been recognized by the Globe &amp; Mail Report on Business as one of<span> </span><span style=\"font-weight: bold\">Canada’s Top Growing Companies for 2024 &amp; 2025 and we are a certified Great Place to Work.</span><span> </span> We are looking for a<span> </span><span style=\"font-weight: bold\">Property Administrator</span>, who wants to be part of our exciting journey and is truly engaged in being an advocate of and executing, best-in-class property administration.</p>\n<p><br></p>\n<p>At Pier 4 we aspire to be the leaders in this space and at the same time we are grounded by years of expertise in property management, relationship-oriented business practices and a drive for continuous improvement.  We maintain our properties with a focus on revitalization to assure our residents feel comfortable in their homes.</p>\n<p><br>The Property Administrator reports to the Property Manager. The Property Administrator’s responsibilities include but are not limited to; general administration, and providing customer service.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Responsibilities</span></p>\n<p><br><br></p>\n<ul>\n<li>Utilize Yardi to its full extent to maintain consistency across the organization.</li>\n<li>Assist in updating and producing weekly Management Reports for each property in close cooperation with the Property Managers and Property Accountants.</li>\n<li>Processing all legal notices for all properties managed by the management company. Including but not limited to, N1s, N4s, building notices and resident letters</li>\n<li>Bank runs, copy cheques and send to accounting to process.</li>\n<li>Process small balance letters or email tenants in arrears and ensuring they are correctly updated within the company software’s and spreadsheets.</li>\n<li>Move ins - processing and uploading move in documents, adding lease charges, insurance information, parking information, approval or denial of email correspondence, advising accounting of LMR/Parking charges, updating all spreadsheets and control sheets pertaining to the tenants move in process.</li>\n<li>Move outs – process in Yardi, update all spreadsheets pertaining to tenants move out, make sure PAD is off and advise accounting for them to apply LMR and interest on ledger.</li>\n<li>Assist in day-to-day operations of the property management company. Including but not limited to, answering resident questions via email or phone calls, updating resident files and ensuring they are up to date.</li>\n<li>Work with the property managers and leasing agents to ensure that all information for rentals is accurate and up to date.</li>\n<li>Set up lease charges ex: parking etc. when required.</li>\n<li>Remove any lease charges ex: parking etc. when required.</li>\n<li>Log maintenance into Yardi and respond to residents’ concerns and work with PMs on follow ups.</li>\n<li>Schedule maintenance- update Yardi maintenance when needed.</li>\n<li>Manage resident relationships and escalate concerns where needed.</li>\n<li>Processing purchase orders and invoices for approval.</li>\n</ul>\n<ul>\n<li>Negotiate and coordinate services/contracts with the operation of the property and ensuring each vendors insurance and WSIB certificates are up to date and accurate.</li>\n</ul>\n<ul>\n<li>Assist the Manager, Property Administration in creating and maintaining proper Health and Safety protocols.</li>\n<li>Identify opportunities to leverage technology and create operational efficiencies.</li>\n</ul>\n<ul>\n<li>Must be organized, efficient, can prioritize, have excellent follow-up and outstanding interpersonal and communication skills.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Education, Qualification and Experience</span></p>\n<ul>\n<li>Minimum of 2 years residential property administration experience.</li>\n<li>High attention to detail and accuracy is critical.</li>\n<li>Exceptionally organized and detail oriented with a strong ability to prioritize and multi-task.</li>\n<li>Strong interpersonal and oral communication skills.</li>\n<li>Able to work both independently and comfortably as part of a team.</li>\n<li>Aptitude for working in a deadline-oriented environment.</li>\n<li>Commitment to discretion and confidentiality.</li>\n<li>Experience using Yardi software.</li>\n<li>Knowledge of the Landlord Tenant Act.</li>\n<li>Degree/diploma and/or an equivalent combination of education and/or experience.</li>\n<li>Strong computer skills including Microsoft Office (Excel, Word, Outlook).</li>\n</ul>",
    "compensation": "45000 - 65000",
    "departmentId": "18665",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Property Administrator",
    "departmentLabel": "Property Management",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://pier4ltd.bamboohr.com/careers/204",
    "employmentStatusLabel": "Full-Time"
  }
}