Receptionist - Hourly

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    "description": "<p><span style=\"font-family:Aptos,sans-serif\">To greet and refer a wide variety of visitors and callers to our beautiful parish in a welcoming manner, schedule facilities and provide clerical assistance.</span></p>\r\n\r\n<p><strong><span style=\"font-family:Aptos,sans-serif\">ESSENTIAL POSITION DUTIES:</span></strong></p>\r\n\r\n<ol>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Welcome and provide hospitality to office visitors and parishioners, creating a warm and professional environment. Respond to parish phone calls and manage inquiries received through shared parish email inboxes, ensuring timely and helpful communication.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Provides general information to persons calling or visiting the parish.</span>\r\n\t<ul>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to persons.</span></li>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Oversee phone system maintenance and voicemail management, including configuration, routing setup, and recording of all main line greetings. Serve as the liaison with the IT company to manage and improve phone flow.</span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Oversees scheduling and use of parish facilities.</span>\r\n\t<ul>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Maintain kitchen, office and resource room supply inventory and reorder as needed. Maintain clean and organize&nbsp;rooms and closets.</span></li>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Regular rounding of church and public spaces to assure clean and welcoming environment.</span></li>\r\n\t</ul>\r\n\t</li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Maintains centralized online calendars, including liturgy calendar/</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, collating, copying, sorting and preparing labels.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Opens and distributes incoming mail and ensures the mailing of outgoing mail.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Provides assistance to parishioners requesting Mass requests and Mass cards and provides information about stipends.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Liaison to Spanish Speaking Community (if bilingual)</span>\r\n\t<ul>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Monitor the parish&#39;s Spanish-language email account and respond to inquiries related to sacramental preparation, meeting with a priest, and general parish information.</span></li>\r\n\t\t<li><span style=\"font-family:Aptos,sans-serif\">Serve as a liaison for Spanish-speaking parishioners, offering assistance and translation support to ensure clear communication and access to parish services.</span></li>\r\n\t</ul>\r\n\t</li>\r\n</ol>\r\n",
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    "qualifications": "<p><span style=\"font-family:Aptos,sans-serif\"><strong><u>ESSENTIAL QUALIFICATIONS</u>:</strong></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\"><u>Primary</u>:&nbsp;&nbsp;</span></p>\r\n\r\n<ol>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Carries out the mission of the Church and the parish to help people come to know and follow Jesus Christ by supporting the administrative functions of the parish office, collaborating with the pastor, staff and volunteers, and managing a number of essential processes.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Active member of a parish/faith community in good standing with the Church.&nbsp;</span></li>\r\n</ol>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\"><u>Experience</u>:</span></p>\r\n\r\n<ol>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Strong receptionist and general office experience.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Prior experience providing high levels of administrative support in complex situations that require problem solving skills and good judgement.&nbsp;</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Proficient in web conference call platforms (e.g., Zoom) and MS Office tools (especially Word, Excel, Power Point, Teams, and SharePoint).&nbsp;&nbsp;</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Event coordination and planning experience.&nbsp;</span></li>\r\n</ol>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\">&nbsp;</span></p>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\"><u>Education</u>:</span></p>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\">Bachelor&rsquo;s degree or equivalent experience preferred.&nbsp;</span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Aptos,sans-serif\"><u>Other Elements</u>:</span></p>\r\n\r\n<ol>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Knowledge of and familiarity with the Catholic Church in Western Washington.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Experience working with a diverse population in an urban setting</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Excellent communications skills.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Ability to work with various personalities in a consistently professional manner.&nbsp;</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Ability to maintain high standards of confidentiality.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Excellent organizational skills, with ability to multi-task.&nbsp;</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Ability to work independently as well as in a team.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Proofreading skills.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Relationship and service driven, eager to connect and assist others.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Self-starter, able to consider issues and come to reasonable solutions independently.&nbsp;</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Inquisitive and eager to understand large organizations and/or complex working environments.</span></li>\r\n\t<li><span style=\"font-family:Aptos,sans-serif\">Bilingual competencies and/or experience working across multiple cultures are a plus.</span></li>\r\n</ol>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p style=\"text-align:center\"><em>Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant&rsquo;s skills and prior relevant experience, certain degrees and certifications.</em></p>\r\n\r\n<p style=\"text-align:center\"><em>Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.</em></p>\r\n",
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