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    "requisitionDescription": "<div><h3 style=\"margin-left:0in;\" data-pasted=\"true\">Administraive and Travel Assistant&nbsp;</h3><p style=\"margin-left:0in;\"><strong>Location:</strong> St. Louis Park, MN (Corporate Office)<br><strong>Status:</strong> Full‑Time | (daily in‑office presence required</p><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Position Summary</strong></p><p style=\"margin-left:0in;\">Nova Group, GBC is seeking a highly organized, detail‑oriented, and service‑driven professional to support corporate office operations, employee travel, and project shipping and administrative needs. This St. Louis Park based role requires a consistent, daily in‑office presence. The position supports travel administration, project shipping and laboratory logistics, and general office administration. The ideal candidate thrives in a fast‑paced environment and can manage multiple priorities with accuracy, urgency, and professionalism.</p><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Key Responsibilities</strong></p><p style=\"margin-left:0in;\"><strong>Travel Administration &amp; Expense Support</strong></p><ul style=\"list-style-type: disc;margin-left: 0in;\"><li>Serve as the primary point of contact for employee and leadership travel inquiries, booking changes, and issue resolution</li><li>Ensure all travel bookings align with company travel policies, cost guidelines, and approval processes</li><li>Monitor travel itineraries and proactively address schedule changes, cancellations, delays, or emergencies</li><li>Maintain traveler profiles, preferences, and data within Navan (or similar travel platform)</li><li>Partner with Accounts Payable to support expense reporting, invoicing, reconciliation, and audit requests</li><li>Track and report travel spend, trends, and potential cost‑savings opportunities</li><li>Manage relationships with travel vendors, agencies, and preferred suppliers</li><li>Assist with updates to travel policies, internal communications, and training as needed</li><li>Provide administrative support for meetings, conferences, and group travel logistics</li></ul><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Project Shipping &amp; Laboratory Support</strong></p><ul style=\"list-style-type: disc;margin-left: 0in;\"><li>Order and manage sampling, shipping, and laboratory supplies from vendors such as Accustar, EMSL, FedEx, and Staples</li><li>Prepare, pack, and ship laboratory samples and project supplies accurately and on time</li><li>Receive laboratory results via email, unlock files, upload results into reporting and project tracking systems, and notify project teams</li><li>Communicate with laboratories regarding project needs, result status, ETAs, and Chain of Custody (COC) requirements</li><li>Assist the Radon Coordinator with additional sample preparation and shipping as needed</li></ul><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Office &amp; Administrative Support</strong></p><ul style=\"list-style-type: disc;margin-left: 0in;\"><li>Provide general office support including organization, scanning, file management, and ordering office supplies</li><li>Manage office mail distribution, including organizing, distributing, and copying checks for accounting</li><li>Answer and route incoming Teams phone calls for Nova Group</li><li>Serve as liaison between employees and insurance agents to request client‑specific Certificates of Insurance (COIs)</li><li>Support ad‑hoc administrative, operational, and corporate projects as assigned</li></ul><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Required Qualifications</strong></p><ul style=\"list-style-type: disc;margin-left: 0in;\"><li>2+ years of experience in business travel coordination, office administration, project support, or similar operational role</li><li>Strong organizational skills with exceptional attention to detail and follow‑through</li><li>Excellent customer service mindset with clear written and verbal communication skills</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel)</li><li>Comfortable working in multiple systems and managing high volumes of administrative detail</li><li>Ability to manage multiple priorities simultaneously and adapt quickly to changing needs</li><li>Comfortable and effective working with remote/virtual teams across time zones</li><li>Must be computer‑proficient (approximately 90% of the role is computer‑based)</li></ul><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Preferred Qualifications</strong></p><ul style=\"list-style-type: disc;margin-left: 0in;\"><li>Experience supporting a corporate travel program or working with a Travel Management Company (TMC)</li><li>Familiarity with travel and expense platforms such as Navan, Concur, Egencia, or similar</li><li>Understanding of corporate travel policies and vendor contracts</li><li>Experience supporting executive‑level or high‑volume travel</li><li>Strong analytical and problem‑solving skills, including tracking spend and identifying efficiencies</li></ul></div>\n",
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