Faculty Services Assistant

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    "ExternalDescriptionStr": "<p><i><strong>This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.</strong></i></p><p><i><strong>This position has a term length of two years.</strong></i></p><p><i><strong>Location - &nbsp;&nbsp;</strong>This role is in-person at North Campus, Edmonton.</i></p>",
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    "PrimaryLocationCountry": "CA",
    "CorporateDescriptionStr": "<div>\n <i>The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.</i>\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.\n</div>\n<div>\n <br>\n</div>\n<div>\n Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. <a href=\"https://www.ualberta.ca/en/careers.html\" target=\"_blank\" rel=\"nofollow\">Learn more</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.\n</div>\n<div>\n <br>\n</div>\n<div>\n <b>We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.\n</div>\n<div>\n <br>\n</div>\n<div>\n <span>L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.</span>\n</div>",
    "ExternalPostedStartDate": "2026-05-22T20:20:27+00:00",
    "ExternalQualificationsStr": "<ul><li>Post-Secondary Diploma in business administration or related field (combination of education and related experience may be considered)</li><li>18 months of related customer service or business administration (front desk) experience, preferably in a post-secondary environment</li><li>Comprehensive computer proficiency in MS Office (Word and Excel) and G Suite (Gmail, Drive, Sheets, etc.) applications</li></ul><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your cover letter and resume.<br>&nbsp;</p><p><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p><i>This position offers a </i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\"><i>comprehensive benefits package.</i></a><br>&nbsp;</p>",
    "InternalQualificationsStr": "<ul><li>Post-Secondary Diploma in business administration or related field (combination of education and related experience may be considered)</li><li>18 months of related customer service or business administration (front desk) experience, preferably in a post-secondary environment</li><li>Comprehensive computer proficiency in MS Office (Word and Excel) and G Suite (Gmail, Drive, Sheets, etc.) applications</li></ul><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your cover letter and resume.<br>&nbsp;</p><p><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p><i>This position offers a </i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\"><i>comprehensive benefits package.</i></a><br>&nbsp;</p>",
    "OrganizationDescriptionStr": "The <a href=\"https://www.ualberta.ca/en/engineering/index.html\" target=\"_blank\">Faculty of Engineering</a>&nbsp;is one of North America’s top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well-being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.",
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    "ExternalResponsibilitiesStr": "<ul><li>Serve as the first point of contact for the Faculty of Engineering by managing front-desk reception, answering phone and email inquiries, and directing visitors to appropriate departments or staff members.</li><li>Coordinate and support daily administrative operations, including meeting and event scheduling, room bookings, mail distribution, records management, and office supply inventory.</li><li>Maintain and update departmental communications tools such as staff directories, distribution lists, and website content to ensure accurate and timely information sharing.</li><li>Provide facilities and security support by coordinating key and card access, managing classroom and meeting space bookings, and maintaining access inventories and schedules.</li><li>Liaise with internal departments and service providers to resolve maintenance, equipment, photocopier, phone, and facility-related issues in a timely manner.</li><li>Support faculty, staff, and students by responding to operational inquiries, processing booking requests, and ensuring smooth day-to-day office and program functions.</li></ul>",
    "InternalResponsibilitiesStr": "<ul><li>Serve as the first point of contact for the Faculty of Engineering by managing front-desk reception, answering phone and email inquiries, and directing visitors to appropriate departments or staff members.</li><li>Coordinate and support daily administrative operations, including meeting and event scheduling, room bookings, mail distribution, records management, and office supply inventory.</li><li>Maintain and update departmental communications tools such as staff directories, distribution lists, and website content to ensure accurate and timely information sharing.</li><li>Provide facilities and security support by coordinating key and card access, managing classroom and meeting space bookings, and maintaining access inventories and schedules.</li><li>Liaise with internal departments and service providers to resolve maintenance, equipment, photocopier, phone, and facility-related issues in a timely manner.</li><li>Support faculty, staff, and students by responding to operational inquiries, processing booking requests, and ensuring smooth day-to-day office and program functions.</li></ul>",
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