Legal Admin / Paralegal

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  "language": "en",
  "location": {
    "raw": "Manila, Manila, Philippines",
    "city": "Manila",
    "region": "Manila",
    "country": "Philippines",
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  "inferred_at": "2026-06-06T10:28:53.655Z",
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    "countries": [
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  "remote_policy": "remote",
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  "workplace_type": "remote",
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    "id": "206",
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      "state": null
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    "atsLocation": {
      "city": "Manila",
      "state": null,
      "country": "Philippines",
      "province": "Manila"
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    "departmentId": "18612",
    "locationType": "1",
    "jobOpeningName": "Legal Admin / Paralegal",
    "departmentLabel": "OptiNizers Internal - Recruitment",
    "employmentStatusLabel": "Contractor"
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    "location": {
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    "datePosted": "2026-03-17",
    "atsLocation": {
      "city": "Manila",
      "state": "Manila",
      "country": "Philippines",
      "countryId": "169"
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    "description": "<p><span style=\"font-size: 12pt\">Job Title: <span style=\"font-weight: bold\">Remote</span> <span style=\"font-weight: bold\">Business &amp; Transactional Paralegal</span></span></p>\n<p><span style=\"font-size: 12pt\">Job Type: Independent Contractor | Part-Time (20 hours per week initially, with potential to transition to Full-Time)<br></span><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">About the Role:</span></p>\n<p><span style=\"font-size: 12pt\">A detail-oriented and proactive Paralegal &amp; Legal Administrative Assistant is needed to support a solo legal practitioner with a combination of administrative, operational, and legal support tasks.<br><br></span></p>\n<p><span style=\"font-size: 12pt\">The role focuses on assisting with business transactional matters, document preparation, client intake processes, and general law practice operations. The assistant will help organize legal documents, manage case files, prepare engagement letters, and assist with administrative workflows that support the day-to-day functioning of the practice.</span></p>\n<p><span style=\"font-size: 12pt\">This role also involves helping streamline internal systems such as CRM management and document organization to improve efficiency and maintain clear workflows within the legal practice.<br><br></span></p>\n<p><span style=\"font-size: 12pt\">The ideal candidate is highly organized, adaptable, and comfortable learning new tools and processes while supporting a fast-moving solo legal practice. The role requires someone who is teachable, open to feedback, and willing to adapt to the attorney’s preferred workflows and systems as the practice evolves.<br><br></span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Key Responsibilities:</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Legal Document Preparation &amp; Drafting</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist with drafting legal documents, letters, and agreements based on templates and attorney instructions.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare engagement letters and client documentation using existing document libraries.</span></li>\n<li><span style=\"font-size: 12pt\">Compile and organize contracts, leases, and transactional legal documents.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure legal documents and exhibits are properly formatted and organized for review.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Case &amp; Client File Management</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Create and organize digital client files and case folders.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain accurate documentation within the case management system.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure legal documents, client records, and supporting materials are properly stored and accessible.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with tracking case progress, documentation updates, and legal filing preparation.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Client Intake &amp; Administrative Support</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Support new client intake processes including setting up client records in the case management system.</span></li>\n<li><span style=\"font-size: 12pt\">Organize client contact information and case details.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with preparing and sending engagement documentation to clients.</span></li>\n<li><span style=\"font-size: 12pt\">Provide administrative support to maintain organized internal workflows.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">CRM &amp; Practice Operations Support</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist with managing and updating CRM records (HubSpot).</span></li>\n<li><span style=\"font-size: 12pt\">Organize client contacts and maintain relationship records.</span></li>\n<li><span style=\"font-size: 12pt\">Help maintain CRM data accuracy and support workflow organization.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with organizing internal processes that support business development activities.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Legal Operations &amp; Workflow Coordination</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Support administrative workflows related to legal matters and business operations.</span></li>\n<li><span style=\"font-size: 12pt\">Help maintain document libraries and template systems for legal correspondence.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate document signatures using tools such as DocuSign.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with organizing information across legal platforms and practice management systems.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Qualifications &amp; Ideal Traits:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Previous experience as a <span style=\"font-weight: bold\">paralegal or legal assistant</span> supporting legal professionals.</span></li>\n<li><span style=\"font-size: 12pt\">Strong written and verbal <span style=\"font-weight: bold\">English communication skills</span>.</span></li>\n<li><span style=\"font-size: 12pt\">Experience preparing legal documents and correspondence.</span></li>\n<li><span style=\"font-size: 12pt\">Highly organized with strong attention to detail.</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable working with legal templates and document libraries.</span></li>\n<li><span style=\"font-size: 12pt\">Familiarity with CRM systems such as <span style=\"font-weight: bold\">HubSpot</span> is a plus.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using legal or office platforms such as <span style=\"font-weight: bold\">Microsoft Office, DocuSign, or case management systems</span> is preferred.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to learn new systems and processes quickly.</span></li>\n<li><span style=\"font-size: 12pt\">Teachable mindset with a willingness to learn, accept feedback, and adapt quickly to new processes, tools, and legal workflows.</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable working independently in a remote environment.</span></li>\n<li><span style=\"font-size: 12pt\">Must be a residing citizen in the Philippines. </span></li>\n</ul>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Working Environment:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Fully remote role supporting a U.S.-based solo legal practice.</span></li>\n<li><span style=\"font-size: 12pt\">Part-time schedule initially (approximately <span style=\"font-weight: bold\">20 hours per week</span>) with potential to increase to full-time.</span></li>\n<li><span style=\"font-size: 12pt\">Work hours aligned with U.S. business hours (late morning to early afternoon Eastern Time preferred).</span></li>\n<li><span style=\"font-size: 12pt\">Collaborative working relationship with the attorney to support daily legal operations.</span></li>\n<li><span style=\"font-size: 12pt\">Opportunity to grow into a larger role as the legal practice expands.</span></li>\n</ul>\n<p><br></p>",
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