Campus Operations and Project Coordinator

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  "location": {
    "raw": "Rosemont, Pennsylvania, 19010, United States",
    "city": "Rosemont",
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    "country": "United States",
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    "id": "272",
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    "location": {
      "city": "Rosemont",
      "state": "Pennsylvania"
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    "employmentStatusLabel": "Full-time"
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    "location": {
      "city": "Rosemont",
      "state": "Pennsylvania",
      "postalCode": "19010",
      "addressCountry": "United States"
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    "datePosted": "2025-12-28",
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    "description": "<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">The Operations &amp; Project Coordinator will work closely with the Director of Campus Operations and the Director of Safety and Security to support the day-to-day and strategic needs of the school. This role is responsible for overseeing and executing key operational and project-based initiatives aligned with the organization’s goals. The Operations &amp; Project Coordinator will also serve as a liaison to department heads and the auxiliary team, coordinating event logistics and scheduling. This position blends hands-on operational support with the planning and delivery of both short- and long-term projects.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Key Responsibilities:</span></p>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Support the Director of Campus Operations in daily logistics, systems improvement, and support risk management efforts. </span><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Assist with budgeting, procurement, and contract coordination related to operational projects</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Lead cross-functional projects planning, execution, ensuring timelines, budgets, and deliverables are met</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Coordinate day-to-day operational activities to support organizational efficiency and continuity</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Serve as the primary liaison between vendors, and internal teams to align priorities and expectations</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Develop and maintain project schedules, documentation, and status reports for leadership review</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Support resource planning, task allocation, and workload tracking across multiple initiatives</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Monitor project progress, resolve issues, and escalate concerns as needed to maintain momentum</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">O</span><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">versee and report on project progress. Monitor project timelines, milestones, and resource allocation to ensure timely and effective execution. (e.g., scheduling, vendor transitions, space planning).</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Perform administrative duties relative to the CMMS in order to ensure all events and activities are set up and broken down appropriately, working closely with the Calendar Administrator to proactively anticipate issues</span></li>\n</ul>\n<ul>\n<li><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Process Optimization, Identify and implement improvements to the operational process.  Prepare ad-hoc operational reports and summaries for leadership, tracking project impact and alignment with school goals.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Performs other duties as assigned including providing support with early morning shuttle runs as needed..</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Qualifications:</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Bachelor’s degree in Business Administration, Education Management, or related field.</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Experience in school operations, administration, or project coordination preferred.</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Proven organizational and interpersonal skills, adept at managing multiple priorities and facilitating cross-departmental communication.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Physical Demands and Work Environment:  </span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Ability to walk, stand, maintain balance, climb ladders, crouch, lift, carry, push, or pull up to 50 lbs., bend, stoop, and reach above shoulder level</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Ability to prioritize and perform multiple tasks, to read, analyze, and interpret general business documents, invoices, forms, and government regulation</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">• Ability to adapt behavior to function effectively in a school environment, including those specific to the traditions of the School</span></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">•</span><br><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt\">Ability to withstand indoor and outdoor environmental conditions including dirt, dust, pollen odors, sun, wetness, rain, fumes, temperatures, noise, or machinery vibrations</span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: Arial,sans-serif; font-size: 10pt; font-style: italic\">The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></p>",
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    "jobOpeningShareUrl": "https://agnesirwinschool.bamboohr.com/careers/272",
    "employmentStatusLabel": "Full-time"
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